FCC Victorville - 1st Qtr Subsistence - Supplemental

Food Service Contractor:

Federal Correctional Complex (FCC), Victorville, California is soliciting quotations under RFQ P0616-13-00050 to provide subsistence & other food related items to our institution:

This cover letter provides general information regarding quotation submission.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212.4(Oct 2003) for Commercial Items. This clause requires all contractors doing business with the Federal Government to be registered in the System for Award Management Registration website (SAM) at www.sam.gov. Each Food Service contractor must complete their respective representations and certifications via the On line Representations and Certifications Applications (ORCA) at https://www.orca.bpn.gov, and provide FAR 52.212 3. Make sure to include your (DUNS) number with your quotation.

- Complete 17a, 30a, 30b & 30c on the attached SF-1449 (Page 4 of attachment).
- Complete the line item "Price per Unit" and "Total Price" sections on EACH  item that you intend to bid for.
- Please include your company name on page 5 in the "Vendor Name" section of the itemized Quote Form.
- QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided.
- Electronically (email to shemstedt@bop.gov ) submitted quotations only per FAR 14.202-8.
- Quotations must be received via email no later than Wednesday, September 4, 2013, 12:00 P.M. PST.
- Please do NOT mail your responses.
- We will anticipate the delivery of awarded items during the weeks of October 1 - 11, 2013.

Quoters must bid on the exact items listed in the solicitation. All quantities and packaging types of items up for bid MUST BE EXACTLY AS ANOTATED ON THE SOLICITATION. In accordance with FAR 14.404-2, quoters attempting to make "pen changes" to the solicitation in order to offer substitutions will not be considered for award. ANY deviation from these specifications may result in being excluded from Awards.

Please include a contact phone number and an email address where awards may be sent.  Failure to deliver within the specified date range may result in awarding to the next lowest vendor.

Evaluation Factors for Award - FAR 15.304(e). Unless all offers are rejected, award will be made to the responsible Offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered. In accordance with FAR 15.304(e), the evaluation factors other than cost/price, when combined, are significantly more important than cost or price; however, cost/price will contribute substantially to the selection decision.

The following factors will be used, in descending order or importance, to determine the Award recipient: 1.) Past Performance, 2.) Ability to deliver items as per specification and time/delivery requirements 3.) Cost/Price FAR 15.404-1(b)

Past Performance: A vendor's previous delivery history, and any Performance Alerts available through FedBid.com and FedBizOpps.gov, as well as performance surveys conducted with other government agencies or Bureau of Prisons locations will be used as a determining factor prior to award.

Ability to Deliver as per Specification: Any "pen and ink" changes to specifications of items being ordered will be potential grounds for exclusion from award. All specifications on the solicitation must be met EXACTLY as written.

Cost/Price: In accordance with FAR 15.304(e), the evaluation factors other than cost/price, when combined, are significantly more important than cost or price; however, cost/price will contribute substantially to the selection decision.

You may contact me via telephone at 760-246-2456, or via e-mail at SHemstedt@bop.gov
"E-mail is definitely preferred."

Sean Hemstedt
Contracting Officer
FCC Victorville