FAC-7903 Preventive Maintenance Service Contract (PMSC) Marine Security Guard Residence (MSGR) York Air Cooled Chiller.
Closed Solicitation Posted
- Solicitation number
- 19DJ1026Q0012
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Djibouti
- Points of contact
-
- Souleiman E Kayad kayadse@state.gov +252321453060
- Djibouti Procurement djibouttiprocbids@state.gov +25321453060
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for a York Air Cooled Chiller at the Marine Security Guard Residence, with quotations due June 12, 2026, at 16:30 p.m. local time, and a Request for Information deadline of June 2, 2026. Award will be made to the lowest-priced acceptable, responsible offeror based on initial quotations without discussions, unless the Government determines discussions necessary.
Place of performance is Djibouti. The contract is a firm fixed-price award for a one-year base year plus four option years, with pricing submitted in U.S. dollars. The scope requires quarterly preventive maintenance on one York/JCI chiller model YCIV1380EA50VABBXTXXXXXLXXXX44, including all labor, materials, equipment, tools, supplies, and proper hazardous substance disposal. The contractor must provide trained technicians, maintain expendable parts inventory on-site, obtain manufacturer-recommended maintenance procedures, and submit signed checklists and written reports after each service.
Key requirements include SAM registration proof, Defense Base Act insurance certificates, and submission of names and biographic data of contractor personnel with police clearances within 30 days of award. The contractor must demonstrate established business operations and provide strategic plans addressing work procedures, equipment and materials procurement, and quality assurance. Contractor personnel must comply with U.S. Embassy compound security requirements, maintain standards of employee conduct, and follow local laws and regulations in Djibouti. The contract includes a Quality Assurance and Surveillance Plan with a performance standard of no more than one customer complaint per month. Submitted quotations must remain valid for a minimum of four months from Government receipt. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC code K041.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19DJ1026Q0012
Enclosed is a Request for Quotations (RFQ) for FAC-7903 Preventive Maintenance Service Contract (PMSC) Marine Security Guard Residence (MSGR) York Air Cooled Chiller. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations submittals are due byJune 12, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Request For Information deadline is on 06/02/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
David Hammond
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| 19DJ1026Q0012 -FAC-7903 PMSC MSG Residence York Air Cooled Chiller.pdf |
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