F108--Radioactive Waste Disposal - Black Hills VA Health Care System (BHHCS)

The Black Hills VA Healthcare System (BHHCS) requires Radioactive Waste Disposal services in accordance with the draft Statement of Work (SOW) below.

This is a sources sought/proof of capability solicitation looking for vendors to perform the services per the SOW for market research purposes. No awards of a contract will be made from this announcement.

If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your contact and organization information with a descriptive proof of capability to: brian.whalen-crichton@va.gov on or before May 26th, 2026. Only emailed responses will be considered.

Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.

Question #

Questions

Vendor Responses

1.

Identify your organization's socio-economic category.

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2.

State whether any of the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).

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3.

State if subcontracting is contemplated for this requirement, what percentage of the work will be subcontracted and for what tasks.

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*If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.*

*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.*

B.3 STATEMENT OF WORK

Radioactive Waste Removal and Disposal Services

Part I: General Information

1. Introduction

The Department of Veterans Affairs Black Hills VA Health Care System (BHHCS) Fort Meade Campus located at 113 Comanche Rd, Fort Meade, SD 57741 has a requirement for

commercial radioactive waste removal for final disposition of liquid and solid uniform

radioactive Low-Level Waste (LLW) to be completed by a qualified contractor in

accordance with Nuclear Regulatory Commission (NRC) regulations outlined in 10 CFR

20, 10 CFR 30, 10 CFR 40, 10 CFR 61 and 10 CFR 71 as well as all applicable United

States Department of Transportation (DOT) regulations outlined in 49 CFR, and any

applicable Environmental Protection Agency (EPA) regulations for required training,

handling, packaging, labeling, placarding, transporting, and final disposition.

Part II: Requirements

1. Qualifications and Responsibilities of Contacted Personnel:

A qualified contactor must have an active Radioactive Materials License granted by

the NRC or an Agreement State to be able to handle, possess and dispose of the

radioactive waste outlined in the next section. All transporters must maintain a

current commercial driver s license (CDL) with a hazardous materials endorsement

(H) to verify that the drivers possess the knowledge and skills necessary to handle

and transport DOT class 7 radioactive materials. All applicable state and local

permits must also be maintained by the contractor. All expenses associated with

these qualifications are at the expense of the contractor and shall not be billed to the

Federal Government.

2. Services to Be Performed:

a. The contractor shall provide a current copy of their Radioactive Materials

License as well as proof of transporter radiation safety training and CDLs.

b. The contractor shall provide a template for both spent sealed sources and

radioactive waste summary/inventory forms to be completed by the

BHHCS Radiation Safety Staff and submitted to the contractor prior to removal from the facility. There shall be no separate charge for this service.

c. The contractor shall provide a current uniform low-level radioactive waste

manifest (NRC Form 540 or equivalent substitute) that is to be filled out in its

entirety and signed by both the contractor and the BHHCS Radiation Safety Staff at the time of transfer of sealed sources and radioactive waste. There shall be no separate charge for this service. The waste manifest shall be compared against the sealed source and radioactive waste summary/inventory forms to ensure they match prior to transport away

from the facility. Any discrepancies shall be resolved prior to transport.

d. The contractor shall provide all required packaging such as boxes, pails, etc.

for safe transportation of the sealed sources and radioactive waste in

accordance with NRC and DOT regulation.

e. The Contractor shall take all necessary radioactive measurements and ensure

that the packages are properly labeled in accordance with NRC and DOT

regulations prior to transport.

f. The contractor shall coordinate radioactive waste pick-up services with the

BHHCS Radiation Safety Staff.

g. The Contractor shall remove the following radioactive waste:

Any patient treatment waste byproduct material with Atomic Numbers 1-

83, 88, and 89 in any form that includes unused radioactive unit dose

vials (aqueous liquid) or patient radioactive waste (Biological/Sharps) not

to exceed 50 pounds.

Any byproduct material with Atomic Numbers 3-83 radioactive sealed

sources not to exceed 200 pounds. Including any combination of the

following sealed sources that are currently onsite and any additional ones

that may be purchased for use in the future:

Hot Springs Sources

Mfg.

Radionuclide

Assay Date

Current Activity (uCi)

Type

E. and Z.

Ba-133

4/1/2013

116.196

Vial

E. and Z.

Cs-137

4/1/2023

163.270

Vial

NEN

Cs-137 Glass Ampule

5/2/1980

3.453

Ampule

IPL

Cs-137

12/15/1996

5.271

Button

IPL

Cs-137

5/1/1997

0.052

Rod

NEN

Co-60

5/17/1979

0.119

Vial

Benchmark

Co-57

4/27/2012

0.089

Sheet Flood

IPL (6)

GD-153

11/1/2014

0.003

Button

h. In accordance with 10 CFR Part 20 (Appendix G) a written notification that

the contractor has received the radioactive shipments that were picked up

from the BHHCS must be provided to the BHHCS Radiation Safety Staff. The NRC Form 540 or equivalent substitute must also be returned with item number 9 filled out with the contractor s signature acknowledging confirmation of the receipt of the radioactive waste.

A final disposal certificate shall also be provided to the

BHHCS Radiation Safety Staff when final processing has been completed.

i. The contractor shall be responsible for any leaks or spills that occur after

taking possession of radioactive waste and spent sealed sources.

Part III: Supporting Information

a. Information Security

The C&A requirements do not apply, and a Security Accreditation Package is not

required.

b. Response Time

Contractor shall respond by email within one week of when services are requested by

email via the BHHCS Radiation Safety Staff to schedule service with the BHHCS Radiation Safety Staff. Contractor shall be on-site for service within three hours of the scheduled date/time unless there are unforeseeable circumstances that require rescheduling.

c. Place of Performance

The place of performance shall be the Black Hills VA Medical Center Fort Meade campus located at 113 Comanche Rd, Fort Meade, SD 57741.

d. Period of Performance

Period of performance shall be 6 months from the effective date of the contract, with no option periods.

e. Government-Furnished Property

None

f. Qualifications of Key Personnel

A qualified contactor must have an active Radioactive Materials License (MML)

granted by the NRC or an Agreement State to be able to handle, possess and

dispose of the radioactive waste outlined in the next section. All transporters must

maintain a current commercial driver s license (CDL) with a hazardous materials

endorsement (H) to verify that the drivers possess the knowledge and skills

necessary to handle and transport DOT class 7 radioactive materials. All applicable

state and local permits must also be maintained by the contractor. All expenses

associated with these qualifications are at the expense of the contractor and shall not

be billed to the Federal Government.

g. Hours of Work

1. Normal business hours are Monday Friday from 0730-1600 EST.

2. Emergency support hours of work are not required.

3. The eleven holidays observed by the Federal Government are New Year's

Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth,

Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving

Day, and Christmas Day. Also, any other day declared by the President of the

United States to be a national holiday.

4. Work performed outside of normal working hours of coverage must be

approved by the Contracting Officer's Representative (COR) or the Radiation

Safety Officer (RSO).