Extended Warranty for X-Ray Maintenance and Support Services
Closed Solicitation Posted
- Solicitation number
- 15A00025Q00000070
- Agency
- Bureau of Alcohol Tobacco Firearms and Explosives Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Martinsburg, West Virginia, United States
- Points of contact
-
- Jordan Miller jordan.miller@atf.gov
- Brandon Hodnett brandon.hodnett@atf.gov (202) 648-7612
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is seeking extended warranty services for the maintenance and support of an Astrophysics XIS-1517DV 200kV X-Ray Inspection System located at their National Services Center in Martinsburg, West Virginia. This procurement covers comprehensive maintenance services including annual preventive maintenance, emergency repair services, software updates, technical support, and radiation surveys for the X-Ray equipment. The contract requires a certified Astrophysics-approved technician to perform one annual on-site preventive maintenance visit and provide technical support during business hours, with 24-hour emergency repair response capabilities and all-inclusive warranty coverage for parts, labor, travel, and shipping. Awards will be made using the Lowest-Price-Technically-Acceptable (LPTA) evaluation method, focusing on technical acceptability and price reasonableness. Questions regarding the solicitation are due by July 21, 2025, at 12:00 PM Eastern Time, with quotes due by July 23, 2025, at 3:00 PM Eastern Time via email submission.
This opportunity is designated as a total small business set-aside under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contract structure includes a base year with four one-year option periods, each running from September 1st to August 31st, representing a potential five-year total performance period. Vendors must be registered and active in the System for Award Management (SAM) at the time of quote submission and must provide detailed technical approaches demonstrating compliance with the Statement of Work requirements. The solicitation requires quotes to remain valid for 30 calendar days after the closing date, with the government intending to award without discussions based on vendors' initial submissions. No incumbent contractor or specific award values are mentioned in the solicitation documentation, and the place of performance is specifically at the ATF National Services Center in Martinsburg, West Virginia.
Notice text
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this Notice. This announcement constitutes the only solicitation for which quotations are being requested. Another written solicitation will not be issued.
The most recent Federal Acquisition Circular (FAC) is FAC 2025-03, which was published on January 3, 2025, and became effective January 17, 2025.
The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) has a requirement for an extended warranty for x-ray maintenance and support services. Additional requirements are documented in the Statement of Work (SOW) to include the period of performance. Please read the attached SOW carefully when submitting your quotation response.
ATF will award to the responsible firm whose quote conforming to the RFQ will be the most advantageous/best value using the Lowest-Price-Technically-Acceptable (LPTA) method.
This requirement is being set aside for small businesses. Offerors MUST be registered and Active in the System for Award Management (SAM) system (www.SAM.gov) at the time of quotation submission, pursuant to FAR 52.204-7.
OPEN MARKET Quotes should be submitted via email to brandon.hodnett@atf.gov by the Close of this RFQ, 3:00 PM Wednesday, July 23, 2025. The RFQ # (15A00025Q00000070) must be clearly displayed on the Quote and in the Subject of the email. Quotes MUST be good for 30 calendar days after the close of the RFQ and should be submitted in Good-Faith in order to be responsive.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 1- SOW -Extended Warranty for Pallet X-Ray Machine.pdf | ||
| Solicitation 15A00025Q00000070.pdf |
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