Ex Libris Rapido and Alma_Primo for NOAA Central Library
Closed Special Notice Posted
- Solicitation number
- 145019-25-0028JRW
- Agency
- National Oceanic and Atmospheric Administration Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 519210 Libraries and Archives
- PSC
- R605 Support- Administrative: Library
- Place of performance
- United States
- Points of contact
-
- Jamie R. Rosales jamie.rosales@noaa.gov (303) 578-6951
Notice details come from SAM.gov. Updated .
About this opportunity
The National Oceanic and Atmospheric Administration (NOAA), through its Acquisition & Grants Office Western Acquisition Division-Boulder, has issued a Special Notice announcing its intent to negotiate a sole source procurement with Ex Libris USA Inc. for library services software and subscriptions. The procurement will acquire Rapido interlibrary loan subscription services and Alma/Primo subscription software to support the NOAA Central Library operations in Silver Spring, Maryland. NOAA has determined that Ex Libris USA Inc., located in Ann Arbor, Michigan, is the only vendor that manufactures and distributes these specific integrated library services. The agency is proceeding under the authority of FAR 13.106-1(b)(1) for this sole source acquisition. This Special Notice serves as advance notification of the government's procurement intentions rather than a competitive solicitation.
The primary objective of this procurement is to enhance NOAA's library capabilities by adding integrated document delivery, interlibrary loan services, and the Alma Primo BX Recommender Library Services Platform across all NOAA facilities. The contract period of performance will run from August 1, 2025, through July 31, 2026. While this is not a competitive solicitation, firms that believe they can fully meet the government's requirements may submit substantiating documentation within 15 days of the notice publication date of July 2, 2025, making the response deadline July 17, 2025. Any such submissions will be evaluated solely to determine whether the procurement should be conducted competitively, though the final determination remains at the government's discretion. Only written responses will be accepted, and oral communications are explicitly not acceptable for this notice.
Notice text
***THE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION’S (NOAA) ACQUISITION & GRANTS OFFICE (AGO), WESTERN ACQUISITION DIVISION-BOULDER (WAD), OCEANIC AND ATMOSPHERIC RESEARCH (OAR), LIBRARY & INFO SERVICES DIVISION, INTENDS TO NEGOTIATE, ON A SOLE SOURCE BASIS, UNDER AUTHORITY OF FAR 13.106-1(b)(1), WITH EX LIBRIS USA INC LOCATED IN ANN ARBOR, MI. FOR RAPIDO INTERLIBRARY LOAN SUBSCRIPTION AND ALMA/PRIMO SUBSCRIPTION TO BE USED IN SILVER SPRING, MD.
***THE SOLE SOURCE DETERMINATION IS BASED ON NOAA’S REQUIREMENT THAT EX LIBRIS USA INC IS THE ONLY VENDOR THAT MANUFACTURES AND DISTRIBUTES THIS SERVICE AND SOFTWARE. THIS PROCUREMENT IS TO ADD THE RAPIDO DOCUMENT DELIVERY, INTERLIBRARY LOAN SERVICE AND ALMA/PRIMO SUBSCRIPTION TO THE NOAA LIBRARY. THIS WILL ALLOW THE NOAA LIBRARY TO FACILITATE DOCUMENT DELIVERY, INTERLIBRARY LOAN AND ALMA PRIMO BX RECOMMENDER LIBRARY SERVICES PLATFORM (LSP) ACROSS ALL OF NOAA IN A DIRECTLY INTEGRATED APPROACH. THIS IS REQUIRED IN ORDER TO FACILITATE INTERLIBRARY LOAN AND DOCUMENT DELIVERY. THE DOCUMENT DELIVERY, INTERLIBRARY LOAN SERVICE SUBSCRIPTION AND ALMA PRIMO BX RECOMMENDER LIBRARY SERVICES PLATFORM (LSP) IS ONLY OFFERED BY EX LIBRIS LIBRARIES. THE SERVICE TRANSACTIONS WITH OTHER RAPIDO LIBRARIES ARE FREE FOR USE. EX LIBRIS HAS NO OTHER ALTERNATIVES THAT PROVIDE THE INTEGRATED SERVICE AND FREE SHARING BETWEEN OTHER LIBRARIES. THIS SERVICE AND SOFTWARE IS ONLY AVAILABLE WITH EX LIBRIS. VENDOR HAS CONFIRMED THEY ARE THE SOLE SOURCE.
PERIOD OF PERFORMANCE: 08/01/2025 THROUGH 07/31/2026.
***THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS AND NO SOLICITATION PACKAGE IS AVAILABLE. HOWEVER, FIRMS THAT BELIEVE THEY CAN FULLY MEET THE GOVERNMENT'S REQUIREMENTS MAY SUBMIT SUBSTANTIATING DOCUMENTATION IN WRITING TO THE IDENTIFIED POINT OF CONTACT WITHIN 15 DAYS AFTER PUBLICATION OF THIS SYNOPSIS. SUCH DOCUMENTATION WILL BE EVALUATED SOLELY FOR THE PURPOSE OF DETERMINING WHETHER OR NOT TO CONDUCT THIS PROCUREMENT ON A COMPETITIVE BASIS. A DETERMINATION BY THE GOVERNMENT NOT TO CONDUCT A COMPETITIVE PROCUREMENT, BASED UPON RESPONSES TO THIS NOTICE, IS SOLELY WITHIN THE DISCRETION OF THE GOVERNMENT. ORAL COMMUNICATIONS ARE NOT ACCEPTABLE IN RESPONSE TO THIS NOTICE.
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