Evaluation and optional repair of motor controlers

EVALUATION AND OPTIONAL REPAIR MOTOR CONTROLERS

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001.

2. Nature and/or description of the action being approved.

This action will award a firm fixed price purchase order to Motion Control Systems, Inc., 6701 Viscoe Road, New River, VA 24129 for the testing, evaluation and optional repair of motor controllers in support of the NAVSUP SDV MK8 MOD1/MOD1D depot.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The following items are being sent for the test, evaluation, and if required, repair:

Motor Control S/N: 008

Motor Control S/N: 009

Motor Control S/N: 010

This acquisition will be conducted using FAR Part 13.501 simplified acquisition procedures with a total estimated value of $311,709.00. The Government’s minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This purchase will be funded with Navy Working Capital Funds (NWCF).

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service. 10 U.S.C. 2304(c) - Only one responsible source and no other supplies or services will satisfy agency requirements, FAR 6.302-1.

This procurement is intended to be sole source for the following reasons:

The motor controlers were custom manufactured by Motion Control Systems, Inc. for the systems referenced above. Other manufacturers of similar controllers have not been vetted or approved for substitution. For the Government to identify and evaluate another system, perform the field-testing of the equipment, produce the required documentation and drawings would cause additional expense to the Government and significantly delays to the support of the SDV.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

No additional market research was conducted because it is not practicable, for the reasons discussed in paragraph 4 above, for any company other than can provide the required equipment.

7. Any other facts supporting thejustification.

None

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, Motion Control Systems, Inc. is the only company that can provide the required equipment.

Section C – Specifications

 

Minimum Requirements for Access to Controlled Unclassified Information (CUI):  Prior to access contractor personnel requiring access to DON controlled unclassified information (CUI) or "user level access to DON or DoD networks and information systems system security and network defense systems or to system resources providing visual access and/or ability to input delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility or submit an Electronic Questionnaire for Investigation Processing (SF 86) to NSWC PCD Security for processing and subsequent adjudication by the DOD Consolidated Adjudications Facility. 

 

Minimum Protection Requirements for Controlled Unclassified Information: Security classification guides (OPNAVINST 5513 series) and unclassified limited documents (e.g. FOUO Distribution Statement Controlled) are not authorized for public release and therefore cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

Controlled Unclassified Information (CUI): Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release to include technical information proprietary data information requiring protection under the Privacy Act of 1974 and Government-developed privileged information involving the award of contracts.  CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526 but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government and (b) under law or policy requires protection from unauthorized disclosure special handling safeguards or prescribed limits on exchange or dissemination.

 

For Official use Only (FOUO) is a document designation not a classification.  This designation is used by Department of Defense (DoD) and a number of other federal agencies to identify information or material which although unclassified disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the FOIA. This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974 as amended.  FOUO must be marked controlled and safeguarded in accordance with DoD 5200.01 Vol. 4 DoD Information Security Program: Controlled Unclassified Information (CUI) February 24 2012

 

Security of Unclassified DoD Information on Non-DoD Information Systems (DoD 8582.01)

DoD policy:  adequate security be provided for all unclassified DoD information on non-DoD information systems.  Appropriate requirements shall be incorporated into all contracts grants and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems to the extent provided by the applicable contract grant or other legal agreement with the DoD.

Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the contractor grantee or awardee to the extent required to further the contract grant or agreement objectives provided that the information is disseminated within the scope of assigned  duties and with a clear expectation that confidentiality will be preserved. Examples include:

a.  Non-public information provided to a contractor (e.g. with a request for proposal)

b.  Information developed during the course of a contract grant or other legal agreement (e.g. draft documents reports or briefings and deliverables)

c.  Privileged information contained in transactions (e.g. privileged contract information program schedules contract-related event tracking)

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system.  However all unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

         a.  Do not process unclassified DoD information on publically available computers (e.g. those available for use by the general public in kiosks or hotel business centers)

         b.  Protect unclassified DoD information by at least one physical or electronic barrier (e.g. locked container or room logical authentication or logon procedure) when not under direct individual control of an authorized user.

         c.  At a minimum overwrite media that have been used to process unclassified DoD information before external release or disposal.

         d.  Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants compact disks or authorized removable storage media such as thumb drives and compact disks using the best encryption technology available to the contractor or teaming partner.

         e.  Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.

         f.  Transmit e-mail text messages and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available given facilities conditions and environment. Examples of recommended technologies or processes include closed networks virtual private networks public key-enabled encryption and transport layer security (TLS)

         g.  Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available encrypt document files (e.g. spreadsheet and word processing files) using at least application-provided password protected level encryption.

         h.  Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.

         i. Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password user certificates or other technical means and provide protection via use of TLS or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts)

         j.  Provide protection against computer network intrusions and data exfiltration minimally including:

     (1) Current and regularly updated malware protection services e.g. anti-virus anti-spyware.

     (2) Monitoring and control of both inbound and outbound network traffic (e.g. at the external boundary sub-networks individual hosts) including blocking unauthorized ingress egress and exfiltration through technologies such as firewalls and router policies intrusion prevention or detection services and host-based security services.

           (3) Prompt application of security-relevant software patches service packs and hot fixes.

         k.  Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g. medical proprietary critical program information (CPI) personally identifiable information export controlled) as specified in contracts grants and other legal agreements.

         l.  Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract grant or other legal agreement requirements and mechanisms.

         m. Do not use external IT services (e.g. e-mail content hosting database document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.

Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information:  facts about intentions capabilities operations or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment.

Critical information includes information regarding:

   - Operations missions and exercises test schedules or locations;

   - Location/movement of sensitive information equipment or facilities;

   - Force structure and readiness (e.g. recall rosters);

   - Capabilities vulnerabilities limitations security weaknesses;

   - Intrusions/attacks of DoD networks or information systems;

   - Network (and system) user IDs and passwords;

   - Movements of key personnel or visitors (itineraries agendas etc.); and

   - Security classification of equipment systems operations etc.

The contractor subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation when applicable:

   - Practice OPSEC and facilitate OPSEC awareness;

   - Immediately retrieve documents from printers assessable by the public;

   - Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

   - Protect information from personnel without a need-to-know;

   - When promulgating information limit details to that essential for legitimacy;

   - During testing and evaluation practice OPSEC methodologies of staging out of sight desensitization or speed of execution whenever possible.

Section F - Deliveries or performance

F.O.B.

52.247-29 FOB Destination

52.247-34 FOB Origin

Section G  - Contract Administration Data

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7006 Wide Area Workflow Payment Instructions

Section I - Contract Clauses

52.203-12 Limitation On Payments To Influence Certain Federal Transactions OCT 2010

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems JUN 2016

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters OCT 2018

52.211-15 Defense Priority And Allocation Requirements APR 2008

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.215-8 Order of Precedence--Uniform Contract Format OCT 1997

52.222-35 Equal Opportunity for Veterans OCT 2015

52.222-37 Employment Reports on Veterans FEB 2016

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements MAY 2014

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

52.243-1 Changes--Fixed Price AUG 1987

52.244-6 Subcontracts for Commercial Items AUG 2019

52.245-1 Government Property JAN 2017

52.245-9 Use And Charges APR 2012

52.246-4 Inspection Of Services--Fixed Price AUG 1996

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.225-7012 Preference For Certain Domestic Commodities DEC 2017

252.225-7048 Export-Controlled Items JUN 2013

252.232-7010 Levies on Contract Payments DEC 2006

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property APR 2012

252.245-7002 Reporting Loss of Government Property DEC 2017

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

252.247-7023 Transportation of Supplies by Sea FEB 2019

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items

Preselected:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statement (Jan 2017)

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

52.233-3 Protest After Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

Required:

52.222-50 Combatting Trafficking in Persons (Mar 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 

52.232-33 Payment by Electronic Funds Transfer--System for Award Management JUL 2013

52.217-8     OPTION TO EXTEND SERVICES (NOV 1999)

52.252-2      CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

Section K – Representations           (Solicitation Only)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation (Jan 2017)

52.204-8 Annual Reps & Certs (Feb 2016)

52.204-17 Ownership or Control of Offeror (Jul 2016)

52.204-20 Predecessor of Offeror (Jul 2016)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (Nov 2015)

52.209-5 Certification Regarding Responsibility Matters (Oct 2015)

52.209-7 Information Regarding Responsibility Matters (Oct 2018)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction (Feb 2016)

52.212-3 ALT 1 Offeror Representations and Certifications-Commercial Items (Oct 2018)

Section L - Instructions Conditions and Notices to Bidders  (Solicitation Only)

52.204-7 System for Award Management (Oct 2018)

52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

52.204-22 Alternative Line Item Proposal (Jan 2017)

52.211-14 Notice of Priority Rating (Apr 2008)

52.212-1 Instructions to Offerors-Commercial Items (Oct 2018)

52.212-2 Evaluation of Commercial items

52.233-2 Service of Protest (Sep 2006)

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Jun 2015)

252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2018).