Estimated cost per slide contract for immunohistochemical testing supplies

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS



General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: VA528-15-Q-0346

Posted Date: 09/14/2015

Current Response Date: 09/18/2015

NAICS Code: 334516

Contracting Office Address

VISN 2 NCO (2-90)

Department of Veterans Affairs

1304 Buckley Road, Suite C104

Syracuse, NY 13212

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.



This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 005-84/09-03-2015.



The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, Analytical Laboratory Instrument Manufacturing, with a small business size standard of 500 employees.



The Buffalo VA Medical Center has a requirement for an Immunohistochemical Stainer in a Cost per Test format, to include Equipment, Consumables, Service & Maintenance In Accordance With Mfg. Recommendations, Training.



All interested companies shall provide quotes for the following:



Supplies



Price/Cost Schedule:

PART I: Base Year: October 1, 2015 through September 30, 2016

CLIN DESCRIPTION QTY UNIT PRICE/EACH TOTAL

1 Autostainer - cost per slide format 3000 ea





PART II: 1st Option Year: October 1, 2016 through September 30, 2017

CLIN DESCRIPTION QTY UNIT PRICE/EACH TOTAL

2 Autostainer - cost per slide format 3000 ea





PART III: 2nd Option Year: October 1, 2017 through September 30, 2018

CLIN DESCRIPTION QTY UNIT PRICE/EACH TOTAL

3 Autostainer - cost per slide format 3000 ea





PART IV: 3rd Option Year: October 1, 2018 through September 30, 2019

CLIN DESCRIPTION QTY UNIT PRICE/EACH TOTAL

4 Autostainer - cost per slide format 3000 ea





PART V: 4th Option Year: October 1, 2019 through September 30, 2020

CLIN DESCRIPTION QTY UNIT PRICE/EACH TOTAL

5 Autostainer - cost per slide format 3000 ea





BASE AND ALL OPTIONS VALUE:



Services

See statement of work attached.



The delivery/task order period of performance is 10/01/2015 - 9/30/2020.

Place of Performance

Address: Department of Veterans Affairs

3495 Bailey Avenue

Buffalo, NY 14215

Country: UNITED STATES



The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.



The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, "Instructions to Offerors-Commercial Items"

Vendor must be registered with the sam.gov to further qualify for this contract.



The offeror's quote shall, at a minimum, address each of the factors and additional documents listed in this RFP.



During evaluations of each quote, the Government will assess each area of the Technical Quote to ensure the offeror meets or exceeds the standards of the contract. The Government will evaluate the technical quote based on the evaluation criteria described in the Evaluation Section below, as well as those requirements listed in the SOW. The Government will infer from the offeror's responses to these specified evaluation criteria the offeror's capability to perform to the requirements of the entire SOW.

2. FAR 52.212-2, "Evaluation-Commercial Items" (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Approach/Capability: Contractor is to provide clear evidence of the overall technical approach; proposed methodology; and a demonstrated understanding of the scope of work and the requirements

Factor 2: Past Performance

Factor 3: Price



(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).



(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.



3. FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items"

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items." If paragraph (j) of the provision is applicable, a written submission is required.



The following contract clauses apply to this acquisition:

FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" (July 2013)

FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" (August 2013). The following subparagraphs of FAR 52.212-5 are applicable: (b), 1, 4, 6, 7 14, 23, 26, 27, 28, 29, 30, 31,32, 33, 38, 39, 41, 42, and 48

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation

52.209-5, Representation By Corporations Regarding An Unpaid Tax Liability Or A Felony Conviction Under Any Federal Law

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.216-22, Indefinite Quantity

52.217-5, Evaluation of Options

52.217-6, Option for Increased Quantity

52.217-9, Option to Extend the Term of the Contract

52.222-22 Previous Contracts Compliance Report

52.222-25 Affirmative Action Compliance

52.222-36 Affirmative Action for Workers with Disabilities

52.222-50 Combatting Trafficking in Persons

52.223-3, Hazardous Material Identification and Material Safety Data - Alternate I (Jan 1997).

52.225-5 Trade Agreements

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications.

52.232-18, Availability of Funds

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

52.232-38, Submission of Electronic Funds Transfer Information with Offer (Jul 2013)

52.232-39 Unenforceability of Unauthorized Obligations

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.247-34 FOB Destination

852.203-70, Commercial advertising (Jan 2008)

852.211-73 Brand Name or Equal

852.216-70, Estimated quantities (Apr 1984)

852.232-72, Electronic submission of payment requests (Nov 2012)

852.246-70, Guarantee

852.246-71, Inspection (Jan 2008)

852.270-1, Representatives of Contracting Officers





Quote packages must include the following or responses will be considered non-responsive:

1. Spec sheets, product literature, brochures, etc that fully describe the products being offered

2. Warranty Provisions

3. Pricing

4. Service and Maintenance Plan

5. Completed Reps and Certs if offeror does not list the NAICS code on their annual ORCA submission.

6. Signed Standard Form 1449, and acknowledgment of all amendments.

7. VA Approved Business Associate Agreement, if any



All quote packages shall be emailed to Allison.Dubin2@va.gov.



This is an open-market combined synopsis/solicitation for an Autostainer in cost per test format as defined herein. The government intends to award an IDIQ contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).



Submission shall be received not later than Friday, September 18th at 5:00 pm.. Quotes and supporting documentation must be emailed to Allison Dubin at Allison Dubin2@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).



Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Allison Dubin, Allison.Dubin2@va.gov.



Point of Contact

Allison Dubin, Allison.Dubin2@va.gov