Escrow and Investment Fund Mangement Support Services
Closed Pre-Solicitation Posted
A newer special notice was posted. See the latest special notice from .
- Solicitation number
- 33174-4
- Agency
- Rural Housing Service Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 523991 Trust, Fiduciary, and Custody Activities
- PSC
- R711 Support- Management: Banking
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture (USDA), Rural Development (RD) Business Center (BC) is seeking a contractor to provide Escrow and Investment Fund Management Support Services. The contractor will be responsible for maintaining, administering, and reporting on the USDA-RD-BC’s disbursement, banking, custody, and investment activity services related to deposits and disbursements. The contract will begin on May 20, 2024, and has four option periods, potentially extending until May 19, 2029.
Services and products to be provided:
- Professional banking services
- Timely and accurate reconciliation of various investment and disbursement bank accounts
- Professional investment advice
- Personnel, compatible software, access to reconciliation tools, financial system administrative set-up, supervision and other items and services necessary to perform the disbursement, banking, custody and investment services
- Management reports including "Full" month-end (M/E) Account Reconciliation Plan (ARP) to include the prior months activity for cleared, voided, stop paid and outstanding checks, miscellaneous bank adjustments, M/E bank statements for each bank account, quarterly investment review for both Custody Accounts, etc.
- Compliance with all Federal, State and local statues, regulations and standards
- Safeguarding of all government Personally Identifiable Information (PII) and Single Family Housing (SFH) escrow borrowers' deposited funds
- Internal controls on USDA-RD PII and SFH borrower escrow funds
- On-line access to USDA-RD bank account balances, ACH and wire transfer transmission capabilities, void and stop payment of disbursed checks, positive pay monitoring and action (acceptance or rejection), check presentment totals, etc. on a daily basis
- Account analysis statements, USDA-RD bank statement activity, Account Reconciliation Plan (ARP) reporting
- Software, written instructions and training for daily processing and monthly reconciliation
- Integration of daily processing software with the NowDocs application that USDA-RD utilizes
- Communication software for real-time data transmission and processing
- Cooperation with USDA-RD for inspections and reviews
- Physical security and safeguarding of Personally Identifiable Information (PII)
- Adherence to standards of conduct and restrictions
- Provision of services during business hours of 8:00 AM through 5:00 PM (CST), Monday through Friday, excluding Federal Government holidays.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001 - Revised language for RFI response to be submitted via email rather than via eBuy.
This is a Sources Sought Notice
Introduction:
The U.S. Department of Agriculture (USDA), Rural Development (RD) Business Center (BC) in St. Louis, MO, is soliciting information on potential sources to provide Escrow and Investment Fund Management Support Services. The anticipated NAICS Code (North American Industry Classified System) 523991 - Trust, Fiduciary, and Custody Activities.
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or a request for proposal and no contract will be awarded from this notice. No solicitation or specifications are available currently. This sources sought will not be linked to the solicitation.
Description:
The principal purpose of this performance work statement is for Escrow and Investment Fund management support services for USDA’s- RD-BC. The awardee will maintain, administer, and report USDA- RD-BC’s disbursement, banking, custody, and investment activity services as they relate to deposits and disbursements. The awardee will provide professional banking services, ensure timely and accurate reconciliation of the various investment and disbursement bank accounts, and provide professional investment advice to ensure maximum return on investments while preserving principal.
The awardee shall provide all personnel, compatible software, access to reconciliation tools, financial system administrative set-up, supervision and other items and services necessary to perform the disbursement, banking, custody and investment services, and management reports (i.e., "Full" month-end (M/E) Account Reconciliation Plan (ARP) to include the prior months activity for cleared, voided, stop paid and outstanding checks, miscellaneous bank adjustments, M/E bank statements for each bank account, quarterly investment review for both Custody Accounts, etc.) as defined in this Performance Work Statement (PWS).
It is expected that the firms responding to this sources sought possess the qualifications, expertise and understanding to fulfill the above mentioned services. It is also expected that the firms will follow the compliance and remain consistent with all Federal, State and local statues, regulations and standards.
AGAIN, THIS IS NOT A REQUEST FOR PROPOSALS. This is for planning purposes only and is a market research tool seeking sources to meet all requirements in PWS stated above.
If your organization can provide these services set forth in the PWS, please respond to this RFI via email and provide your capability statements, questions or clarifications related to the attached PWS to both brookelyn.nelson@usda.gov and ryan.shappell@usda.gov.
Update #1 ·
This is a Sources Sought Notice
Introduction:
The U.S. Department of Agriculture (USDA), Rural Development (RD) Business Center (BC) in St. Louis, MO, is soliciting information on potential sources to provide Escrow and Investment Fund Management Support Services. The anticipated NAICS Code (North American Industry Classified System) 523991 - Trust, Fiduciary, and Custody Activities.
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or a request for proposal and no contract will be awarded from this notice. No solicitation or specifications are available currently. This sources sought will not be linked to the solicitation.
Description:
The principal purpose of this performance work statement is for Escrow and Investment Fund management support services for USDA’s- RD-BC. The awardee will maintain, administer, and report USDA- RD-BC’s disbursement, banking, custody, and investment activity services as they relate to deposits and disbursements. The awardee will provide professional banking services, ensure timely and accurate reconciliation of the various investment and disbursement bank accounts, and provide professional investment advice to ensure maximum return on investments while preserving principal.
The awardee shall provide all personnel, compatible software, access to reconciliation tools, financial system administrative set-up, supervision and other items and services necessary to perform the disbursement, banking, custody and investment services, and management reports (i.e., "Full" month-end (M/E) Account Reconciliation Plan (ARP) to include the prior months activity for cleared, voided, stop paid and outstanding checks, miscellaneous bank adjustments, M/E bank statements for each bank account, quarterly investment review for both Custody Accounts, etc.) as defined in this Performance Work Statement (PWS).
It is expected that the firms responding to this sources sought possess the qualifications, expertise and understanding to fulfill the above mentioned services. It is also expected that the firms will follow the compliance and remain consistent with all Federal, State and local statues, regulations and standards.
AGAIN, THIS IS NOT A REQUEST FOR PROPOSALS. This is for planning purposes only and is a market research tool seeking sources to meet all requirements in PWS stated above.
If your organization can provide these services set forth in the PWS, please respond to this RFI via ebuy and provide your capability statements, questions or clarifications related to the attached PWS to both brookelyn.nelson@usda.gov and ryan.shappell@usda.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| A01 Escrow and Investment Fund Management Support Services PWS 9-6-2023.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Virtual Industry Day - Escrow and Investment Fund Mangement Support Services | Special Notice | |
| Escrow and Investment Fund Mangement Support Services | Pre-Solicitation |
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