EPICS II Support Services Contract

PURPOSE

This announcement is in addition to Notice ID: 698KA8-23-EPICSII posted to SAM.gov on August 17, 2022. The purpose of this notice is to:

1. Request additional capability statements from small businesses with a brief explanation on the number of Full Time Equivalents (FTEs) available to fill all or some of the EPICS II Functional Areas (FAs) listed below based on current staffing levels.
2. Provide clarification of the NAICS code. The NAICS code for this procurement is 541330 – Engineering Services except Military and Aerospace Equipment and Military Weapons. The size standard exception under this code for Military and Aerospace Equipment and Military Weapons of $41.5 million is expected to apply.

DISCLAIMER

This is not a screening information request (SIR) or request for proposal. FAA will not award a contract or purchase order as a result of submissions received in response to this RFI/market survey. The FAA is not seeking or accepting unsolicited proposals.

The FAA is seeking interested sources that are capable of fulfilling the FAA’s requirements. In accordance with FAA’s Acquisition Management System (AMS) Policy 3.2.1.2.1, this market survey is to solicit statements of interest and capabilities from interested business concerns and seeks to identify potential vendors for this work. For questions about FAA’s acquisition policies, please visit https://fast.faa.gov which provides the FAA’s AMS) Policy and Guidance as well as provisions and clauses used by the FAA in its acquisitions.

All costs associated with the preparation or submission of responses is the responsibility of the potential source. The U.S. Government will not pay for an information received or costs incurred in preparing the response to the market survey. Any cost associated with the market survey submission, therefore, is solely at the interested vendor’s expense.

BACKGROUND

The FAA intends to award multiple IDIQ contracts utilizing unrestricted competition, as well as a combination of small and small disadvantaged business set asides for contractor support services to the FAA, as determined appropriate based upon the market analysis. Task Orders issued will be either firm fixed price (FFP), time and materials (T&M), or labor hours (LH). Travel and Other Direct Costs (ODCs) will be based on actual costs. Each EPICS II Task Order will be issued on a direct award basis to one (1) of the awardees.

EPICS I contracts have a shared ceiling of $803,000.00. The total level of effort for EPICS I is four hundred sixty-five (465) Full Time Equivalents (FTEs) and the FAA anticipates a significant increase in the level of effort under EPICS II.

The FAA has experienced significant growth due to the increasing demand of telecommunications systems and services from essential FAA programs including, but not limited to:

• VoICE Program
• Next Generation Air/Ground Communications (NEXCOM)
• System Wide Information Management (SWIM)
• FAA Enterprise Network Services (FENS)

REQUIREMENT

The objective of EPICS II is to obtain contractor support services that will support programs within the FAA’s Communications, Information, Network Programs (CINP), Data Communications (DataComm) program and the newly formed Telecommunications Integrated Services Organization (TISO).

The EPICS II requirement for contractor support services for CINP, TISO and DataComm organizations are categorized into the following Functional Areas (FAs) in the Statement of Work (SOW).

• Systems Engineering
• Program Management Support
• Administrative Support
• Studies, Analyses, and Evaluation
• Information Systems Development and Support
• In-Service Management and Support
• Business and Financial Management

RESPONSES

In accordance with AMS Procurement Guidance T3.2.1.2, Market Analysis, and in support of the FAA’s commitment to expanding procurement opportunities for small businesses (T3.6.1, Small Business Development Program), the FAA seeks information from interested, capable small business contractors. The FAA is seeking responses from small businesses, to include all socioeconomic certifications and status, about their Full Time Equivalents (FTEs) capability based on current staffing levels that can fulfill some or all of the above Functional Areas (FAs) in the EPICS II requirement. Responses should also include the vendors’ staffing plans to increase FTE capability, if applicable.

One (1) page letter of transmittal that includes:

• name of the vendor/firm/corporation
• available NAICS and CAGE code(s)
• business size and socioeconomic status
• point of contact (i.e. telephone, email)

Five (5) page Capabilities Statement must include:

• Similar and/or related services currently provided (or provided within the past 5 years)
• project description (contract / subcontractor number)
• dollar value
• Period of Performance (POP)
• project FTEs aligned to EPICS II FAs
• percentage of the vendor/firm/corporation total staffing
• Vendor’s current staffing levels (FTEs) aligned to EPICS II FAs
• Staffing plan submissions are limited to two (2) pages (does not count against Capability Statement page count)
• Geographic area(s) where the vendor/firm/corporation can provide service(s)

Format guidelines:

• Page Size – 8.5” x 11” inches • Margins – 1 inch
• Spacing – single • Font – Times New Roman, 12 point

Responses must be submitted via email to:

Elizabeth H. Williams 

Contracting Officer, AAQ-320

elizabeth.h.williams@faa.gov

AND 

Alessha M. Mason

Contracting Officer, AAQ-320 

alessha.m.mason@faa.gov 

The email subject line must state the SAM.gov announcement number followed by the company name. Individual e-mail message size (i.e., email body text plus any attachments) must not exceed 10 MB. If more than one email is required to complete a respondent’s submission, then in the email subject header following the company name, state which submission in the sequence is contained in the given email and the total number of email submissions being made by respondent (i.e., Email 1 of 2, Email 3 of 3, etc.) Any proprietary or confidential information contained in the market survey submissions must be appropriately marked.

Submission of electronic files on digital data storage media (i.e., Blu-ray, DVD or CD; flash drives) will NOT be accepted. All submissions in response to this announcement must be in writing and are due by 5:00 PM EDT on July 27, 2023. Submissions prior to the requested submission date are encouraged and will be accepted. Telephone calls or paper submissions will not be accepted. Comments and questions on the Market Survey are not considered part of the response submission.

The FAA will not provide feedback on any of the submitted materials.

If your firm/corporation previously provided a response to Notice ID: 698KA8-23-EPICSII (posted on August 17, 2022), you are encouraged to resubmit to include the additional information requested in this announcement or respond to the subject RFI.

The FAA is only focusing on small business and small business with socioeconomic status for this announcement.

Responses from large business will not be reviewed under this announcement.

Purpose

This announcement is in addition to Notice ID: 698KA8-23-EPICSII posted to SAM.gov on August 17, 2022. The purpose of this notice is to:

1. Request additional capability statements from small businesses with a brief explanation on the number of Full Time Equivalents (FTEs) available to fill all or some of the EPICS II Functional Areas (FAs) listed below based on current staffing levels.
2. Provide clarification of the NAICS code. The NAICS code for this procurement is 541330 – Engineering Services except Military and Aerospace Equipment and Military Weapons. The size standard exception under this code for Military and Aerospace Equipment and Military Weapons of $41.5 million is expected to apply.

Disclaimer

This is not a screening information request (SIR) or request for proposal.  FAA will not award a contract or purchase order as a result of submissions received in response to this RFI/market survey.  The FAA is not seeking or accepting unsolicited proposals.

The FAA is seeking interested sources that are capable of fulfilling the FAA’s requirements.  In accordance with FAA’s Acquisition Management System (AMS) Policy 3.2.1.2.1, this market survey is to solicit statements of interest and capabilities from interested business concerns and seeks to identify potential vendors for this work. For questions about FAA’s acquisition policies, please visit https://fast.faa.gov which provides the FAA’s AMS) Policy and Guidance as well as provisions and clauses used by the FAA in its acquisitions.

All costs associated with the preparation or submission of responses is the responsibility of the potential source. The U.S. Government will not pay for an information received or costs incurred in preparing the response to the market survey. Any cost associated with the market survey submission, therefore, is solely at the interested vendor’s expense.

Background

The FAA intends to award multiple IDIQ contracts utilizing unrestricted competition, as well as a combination of small and small disadvantaged business set asides for contractor support services to the FAA, as determined appropriate based upon the market analysis. Task Orders issued will be either firm fixed price (FFP), time and materials (T&M), or labor hours (LH). Travel and Other Direct Costs (ODCs) will be based on actual costs. Each EPICS II Task Order will be issued on a direct award basis to one (1) of the awardees.

EPICS I contracts have a shared ceiling of $803,000.00. The total level of effort for EPICS I is four hundred sixty-five (465) Full Time Equivalents (FTEs) and the FAA anticipates a significant increase in the level of effort under EPICS II.

The FAA has experienced significant growth due to the increasing demand of telecommunications systems and services from essential FAA programs including, but not limited to:

• VoICE Program
• Next Generation Air/Ground Communications (NEXCOM)
• System Wide Information Management (SWIM)
• FAA Enterprise Network Services (FENS)

Requirement

The objective of EPICS II is to obtain contractor support services that will support programs within the FAA’s Communications, Information, Network Programs (CINP), Data Communications (DataComm) program and the newly formed Telecommunications Integrated Services Organization (TISO).

The EPICS II requirement for contractor support services for CINP, TISO and DataComm organizations are categorized into the following Functional Areas (FAs) in the Statement of Work (SOW).

• Systems Engineering
• Program Management Support
• Administrative Support
• Studies, Analyses, and Evaluation
• Information Systems Development and Support
• In-Service Management and Support
• Business and Financial Management

Responses to the RFI

In accordance with AMS Procurement Guidance T3.2.1.2, Market Analysis, and in support of the FAA’s commitment to expanding procurement opportunities for small businesses (T3.6.1, Small Business Development Program), the FAA seeks information from interested, capable small business contractors. The FAA is seeking responses from small businesses, to include all socioeconomic certifications and status, about their Full Time Equivalents (FTEs) capability based on current staffing levels that can fulfill some or all of the above Functional Areas (FAs) in the EPICS II requirement.  Responses should also include the vendors’ staffing plans to increase FTE capability, if applicable.  

One (1) page letter of transmittal that includes:

• name of the vendor/firm/corporation
• available NAICS and CAGE code(s)
• business size and socioeconomic status
• point of contact (i.e. telephone, email)

Five (5) page Capabilities Statement must include:

• similar and/or related services currently provided (or provided within the past 5 years) 
• project description (contract / subcontractor number)
• dollar value
• period of performance (POP)
• FTEs aligned to EPICS II FAs
• percentage of the vendor/firm/corporation total staffing
• geographic area(s) where the vendor/firm/corporation can provides services(s)

Format guidelines:

• Page Size – 8.5” x 11” inches     
• Margins – 1 inch
• Spacing – single                             
• Font – Times New Roman, 12 point

Responses must be submitted via email to:

Alessha M. Mason                                       

Contracting Officer, AAQ-320                      

alessha.m.mason@faa.gov       

AND                  

Elizabeth H. Williams

Contracting Officer, AAQ-320

elizabeth.h.williams@faa.gov

The email subject line must state the SAM.gov announcement number followed by the company name. Individual e-mail message size (i.e., email body text plus any attachments) must not exceed 10 MB. If more than one email is required to complete a respondent’s submission, then in the email subject header following the company name, state which submission in the sequence is contained in the given email and the total number of email submissions being made by respondent (i.e., Email 1 of 2, Email 3 of 3, etc.) Any proprietary or confidential information contained in the market survey submissions must be appropriately marked.

Submission of electronic files on digital data storage media (i.e., Blu-ray, DVD or CD; flash drives) will NOT be accepted. All submissions in response to this announcement must be in writing and are due by 5:00 PM EDT on July 26, 2023. Submissions prior to the requested submission date are encouraged and will be accepted. Telephone calls or paper submissions will not be accepted. Comments and questions on the Market Survey are not considered part of the response submission.

The FAA will not provide feedback on any of the submitted materials.

If your firm/corporation previously provided a response to Notice ID: 698KA8-23-EPICSII (posted on August 17, 2022), you are encouraged to resubmit to include the additional information requested in this announcement or respond to the subject RFI.

The FAA is only focusing on small business and small business with socioeconomic status for this announcement. Responses from large business will not be reviewed under this announcement.