Employee services document digitization services

This pre-solicitation notice seeks responses from 8(a) small businesses to provide document digitization services to the Office of Personnel Management's Employee Services division. Interested vendors must have experience scanning a monthly volume of at least 62,500 documents across various formats into searchable PDF and XML files. The base period of performance is one year with four optional one-year extensions. Responses are due by June 21, 2021.

The solicitation is set aside for 8(a) sole source small businesses. Services will include scanning approximately 1,000-1,200 cubic feet of records ranging from 70 years to current into searchable PDF format on a monthly basis. The statement of work outlines quality control procedures and provides performance standards subject to incentive fees or price reductions to ensure scanning targets of at least 62,500 documents per month are met. Records will be picked up from and returned to the OPM headquarters as part of the contract.