Emergency Management Software
Closed Pre-Solicitation Posted
- Solicitation number
- FA460026EMSSoftware
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Offutt AFB, Nebraska 68113, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Air Combat Command intends to award a sole-source contract to First Due for emergency management software at Offutt Air Force Base, Nebraska, unless other qualified contractors respond to this Sources Sought notice by July 6, 2026. The requirement is for a subscription-based, web-based software system providing employee shift scheduling and equipment tracking for the fire department's 60 members across 2 fire stations and 10 vehicles, accessible via internet connection and mobile application without hardware installation.
The system must deliver customizable shift scheduling with 24-hour shift structure capability, rules-based automation, staffing gap identification, callback and time-off request functionality, and overtime tracking. Equipment tracking must comply with NFPA PPE standards and include cradle-to-grave asset tracking, routine apparatus and vehicle check scheduling, mobile checklist capability, automated maintenance routing, real-time status updates, in-app ticketing, and automated reorder reminders for expiring items. The platform must support multiple role-based dashboards with historical data access, overdue inspection snapshots, and monitoring of equipment gaps. The mobile application must be downloadable from the Apple App Store and accessible from personal devices.
Critical infrastructure requirements include secure cloud-based access with role-based permissions, integration capability with Tablet Command/Incident Management software, and current FedRAMP authorization with continued compliance maintenance. The contractor shall provide initial training on platform navigation and 24-hour technical customer support.
Interested contractors should submit capability packages (not exceeding 10 pages, single-sided, 12-point Times New Roman minimum, in MS Office or PDF format) electronically by July 6, 2026 to nichole.barragan.2@us.af.mil and liv.nemeck.1@us.af.mil. Packages must include company information, Federal Cage Code, DUNS, business size classification, security clearance level, SAM registration confirmation, and details demonstrating capability to meet Statement of Work requirements. The service will be reviewed annually for effectiveness.
Notice text
BACKGROUND
This is a Sources Sought pursuant to FAR Part 10, Market Research. This is an initial step in the planning process for the Emergency Managment Software (EMS) contract at Offutt Air Force Base, Nebraska.
It is the government's intention to award this requirement as a sole source contract to First Due unless other contractors are identified to meet the need of this requirement.
The Contractor shall provide an employee work/shift scheduling and equipment tracking web-based software system for 60 members, 2 fire stations, and 10 vehicles that is managed from an internet connection. No equipment or hardware will need to be installed as this is a subscription-based request. The service must be accessible through an internet connection and mobile device application friendly. The service must provide employee work schedules, equipment log checks, and store historical records. Contractor shall provide initial training to the organization on how to properly navigate the web-based platform for employees. Contractor will provide 24-hour technical customer assistance to assist with any software issues. Offutt AFB Fire Department is looking for software (not hardware) to manage firefighter shift schedules and log equipment inventory. The Service will be reviewed annually by the fire department to determine its effectiveness meeting requirements.
INSTRUCTIONS
This Sources Sought Notice is not a solicitation and shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. All businesses capable of providing these services are invited to respond. Any information submitted by respondents to this Sources Sought is strictly voluntary. Respondents are requested to submit capability packages electronically, as described below:
- Company Information: Provide company name, address, a point of contact with e-mail address and telephone number, Federal Cage Code, Data Universal Numbering System (DUNS), business size (small business, 8(a) concern, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone small business, small disadvantaged business, women-owned small business, etc.,) and security clearance level. Your company must be registered in System for Award Management (SAM). To register, go to https://www.sam.gov.
- Capability packages shall include details on how the specific requirements listed in the Statement of Work will be met.
- Format: Capability packages shall be one electronic copy. Capability package files shall be in MS Office format (Word, Excel or PowerPoint) or Adobe PDF format. All packages shall contain UNCLASSIFIED material only.
- Length & Style: Capability packages shall not exceed 10 pages, each single side counting one page, 8.5 x 11 inches, with one-inch margins, and font no smaller than 12-point Times New Roman.
- Submission: Capability package responses shall be sent via email NLT 06 July 2026 to:
- Mrs. Nichole Barragan at nichole.barragan.2@us.af.mil
- 2d Lt Liv Nemeck at liv.nemeck.1@us.af.mil
Please review Attachment 01 - Sources Sought - 6.22.26 and Attachment 02 - Statement of Work - 6.18.26 for more information regarding this sources sought notice.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 02 - Statement of Work - 6.18.26.pdf | ||
| Attachment 01 - Sources Sought - 6.22.26.pdf |
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