Emergency - Maine Radiology Services
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 36C241-26-AP-3971
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 36C24126C0024 Federal contract award
- Awardee
- Polaris Imaging LLC
- NAICS code
- 621111 Offices of Physicians (except Mental Health Specialists)
- PSC
- Q522 Medical- Radiology
- Place of performance
- Augusta, Maine 04330, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 1, has awarded a sole-source contract to Polaris Imaging, LLC for comprehensive professional diagnostic radiology interpretation services at VA Maine Healthcare System in Togus, Maine, with an estimated value of $3.645 million for a one-year period of performance.
The justification invokes 41 U.S.C. 3304(a)(2), Unusual and Compelling Urgency, as implemented by FAR 6.103-2. VA Maine HCS experienced unexpected loss of two diagnostic radiologists within two weeks, eliminating its capability to meet required standard-of-care turnaround times for diagnostic imaging interpretation across its Emergency Department, inpatient units, and outpatient clinics. Polaris Imaging's principal radiologist is currently credentialed and privileged at VA Maine HCS and actively providing services through an existing fee-basis arrangement, establishing it as the sole available qualified source capable of meeting the Government's immediate requirement without unacceptable delays or patient safety risks.
Services include onsite coverage, remote daytime teleradiology services, and remote evening and after-hours coverage. Interpreting radiologists must maintain current board certification through the American Board of Radiology or equivalent certifying organization and satisfy VA credentialing and privileging requirements. All services must comply with VA, Joint Commission, and American College of Radiology standards and interface with VA's Picture Archiving and Communication System (PACS) and VistA Imaging infrastructure. The contracting officer determined anticipated costs fair and reasonable based on GSA Multiple Award Schedule pricing, independent government cost estimates, local physician compensation benchmarks, and current market feedback. Contract number is 36C24126C0024, awarded July 8, 2026.
Notice text
NOTICE OF JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
Posted Pursuant to FAR 6.305 and FAR 5.301
Agency: Department of Veterans Affairs Contracting Activity: Veterans Integrated Service
Network (VISN) 1, Network Contracting Office (NCO) 1, VA Maine Healthcare System (VA
Maine HCS), Togus, Maine
Solicitation/Acquisition ID#: 36C241-26-AP-3971
Contract Action: Award of a Firm-Fixed-Price contract for comprehensive professional
diagnostic radiology interpretation services
Contractor: Polaris Imaging, LLC, Edgewater, FL
Estimated Value: $3,645,000.00 (one-year period of performance)
Statutory Authority: 41 U.S.C. § 3304(a)(2), Unusual and Compelling Urgency, as
implemented by FAR/RFO 6.103-2
Notice:
This Justification and Approval (J&A) is posted in accordance with FAR 6.305, which requires
that a copy of the approved justification for use of other than full and open competition be made
available for public inspection.
Certain information contained in the attached J&A has been redacted prior to posting in
accordance with FAR 5.301(b) and 5 U.S.C. § 552(b), including information that would
constitute a clearly unwarranted invasion of personal privacy, proprietary or source-selectionsensitive
information, and other data exempt from public release. Redactions are indicated by
blacked-out text within the document.
Questions regarding this notice may be directed to the Contract Specialist, Chelsea Cortright
(chelsea.cortright@va.gov), or the Contracting Officer, Jennifer Fiore (jennifer.fiore@va.gov).
See attached document: JA OVER SAT Emergency Radiology Services Redacted.
Awarded contract 36C24126C0024 to unknown vendor for unknown amount on 2026-07-08.
Files
| File | Type | Posted |
|---|---|---|
| JA OVER SAT Emergency Radiology Services Redacted.pdf |
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