Emergency Generator Maintenance / Repair Baltimore, MD and Lock Raven VAMC

PURPOSE: This purchase request supports the inspection and regular preventative maintenance on the 6 Cummins 750 KW emergency generators and 27 associated ATS in Baltimore, 1 emergency generator and 1 ATS at Loch Raven BRECC.

SCOPE OF WORK: The Contractor shall provide all personnel, management, material, parts, equipment, supplies, labor, area clean-up and transportation to perform: Two yearly Inspections and maintenance on six (6) emergency generators and one (1) at Loch Raven. Inspect the associated automatic transfer switches (ATS) and perform a 4-hour load bank test on (6) emergency generators at Baltimore VA Medical Center and 1 at Loch Raven located in Baltimore, MD. The contractor must employ mechanics and technicians that are trained in the applicable codes, standards, and manufacturer requirements for maintenance and repair of generators and ATSs. The contractor must have at least 5 years experience satisfactorily performing such maintenance on comparable units, equipment, or systems. Failure of VA owned generator equipment due to malfunctions beyond the vendor's control, the vendor must have the ability to respond to an emergency call 24/7 and have the means to provide a temporary generator and all necessary connections to the appropriate building circuits within forty-eight (48) hours of known failure delivered on site with hookup.

Once per year:

Oil changed and oil filter(s) changed on each generator.

Oil analyzed before oil change.

Diesel Fuel analyzed in each day tank.

4-hour load bank test on each emergency generator (7-each). The load bank testing must be coordinated with and approved by VA COR.

Twice per year:

Fuel tanks and lines to be inspected for the purpose of determining if excessive sludge or rust is collecting. All fuel filters and sediment bowls to be cleaned, or changed as per manufacturer recommendations.

Check entire equipment for fuel or coolant leaks.

Check the water pump, hoses and clamps, belts for damage.

Check condition of batteries and report any action necessary for recharging or replacing. Add electrolytes as necessary. Not all batteries are sealed type.

Check battery chargers for proper operation.

Inspect air filters and make recommendation to replace or not.

Check automatic transfer switches (27 each) for proper operation and lubricate all moving parts therein.

Check all instruments for proper operation and simulate engine safeties for proper operation.

Check supplemental coolant additives (SCA) and add proper amount of treatment for each cooling system.

Test refill pumps inside of day tanks for proper operation.

Check heater block system on generator.

Provide check list to the COR of all checks performed and all test performed.

After the complete maintenance procedure is accomplished, the vendor will make written recommendations of additional work/repairs if required. The vendor will clearly write the material/labor cost estimates of additional work/repairs.

After each service on all of the above, run generator and conduct test under load. The test under load must be coordinated in advance and approved by COR.