Embassy UPS Refreshment on all TRs/Server Rooms
Closed Solicitation Posted
- Solicitation number
- PR15480718
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 22112 Electric Power Transmission, Control, and Distribution
- Place of performance
- Colombo Colombo Sri Lanka
- Points of contact
-
- Gamal Akbar akbargf@state.gov +94760148558
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Colombo, Sri Lanka is soliciting quotations for the supply and delivery of Uninterruptible Power Supply (UPS) units to refresh equipment in telecommunications rooms and server rooms. The Department of State requires 64 total UPS units across four specific APC Smart UPS models and two battery bank models, with exact brand specifications mandated and no substitutions permitted. Vendors must provide a comprehensive quotation including competitive pricing with delivery, a two-year warranty with one-to-one replacement within 72 hours, and door-to-door delivery on a DDP basis within 60 days of purchase order issuance. The evaluation will focus on the most competitive and responsible vendor based on initial quotations, with emphasis on overall price competitiveness and ability to deliver the complete consignment as specified. Quotations must be submitted to AkbarGF@state.gov by September 26, 2025, at 3:00 PM Indian Standard Time, with a mandatory 30-day quote validity period and no partial quotes accepted.
This procurement opportunity does not utilize any small business set-aside designations and is open to all qualified vendors. No incumbent contractors or current service providers are identified in the solicitation materials, and no specific budget range or award value estimates are disclosed by the embassy. The contract requires delivery of all 64 UPS units as a single consignment within 60 days after purchase order award, with vendors required to provide total shipping weight and export packing dimensions for the complete shipment. Performance will take place at the U.S. Embassy located at 210 Galle Road, Colombo 03, Sri Lanka, where the embassy will provide duty-free clearance documentation to facilitate customs processing. The procurement represents a complete refresh of critical power backup infrastructure supporting the embassy's telecommunications and server room operations.
Notice text
The American Embassy Colombo, Sri Lanka has a requirement for a contractor to supply and deliver "UPS units from the same brands and specifications mentioned there-in" and you are invited to submit a quotation. The Request for Quotations (RFQ) consists of the following sections:
1.Standard Form SF-18
2.FAR Clauses
The Embassy plans to award a purchase order & you are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential bidders with regard to price quotations to be submitted. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.
Please read the RFQ carefully, and if you are interested, submit your quotation. Return the completed SF-18 and your quotation to AkbarGF@state.gov on or before September 26, 2025 at 03:00 PM Indian Standard Time (Delhi).
The Supplier should be able to furnish the full lot of material in 60 days with a door to door delivery to US Embassy Colombo.
I seek 2 requirements to be met here other in quote and supply:
1) First to give competitive overall price with delivery for full quantity and
2) The next is to have all these items packed and shipped as one full consignment. (All within 60 days ARO) to the US Embassy Colombo
Please note & confirm on your offer the following:
1. Partial Quote/Supply is not accepted (This is an all or none request to quote)
2. Quotation validity no less than 30 days
3. Warranty (2 Year) with one to one replacement in 72 hours (Place of performance: Colombo, Sri Lanka)
4. Best Price with Delivery to, US Embassy Colombo 210 Galle Road Colombo 03, Sri Lanka, DDP Basis (Embassy will provide duty free clearance documents)
5. Lead Time & Availability (Compulsory)
6. Total shipping weight & (Export) Packing dimensions of the shipment (Compulsory)
7. We require items based on the given Brands and specifications (Compulsory)
Should you have any question, please do not hesitate to contact me at AkbarGF@state.gov
Files
| File | Type | Posted |
|---|---|---|
| PR15480718 - SF 18.docx | DOCX document |
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