Embassy Solar System Maintenance Service Contract
Closed Solicitation Posted
- Solicitation number
- 19DJ1025Q0002
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 221114 Solar Electric Power Generation
- Place of performance
- Djibouti
- Points of contact
-
- Jesse C Flowers flowersjc@state.gov +25377548273
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to provide comprehensive solar system maintenance services for the U.S. Embassy in Djibouti through a Request for Quotations (RFQ) numbered 19DJ1025Q0002. The solicitation requires a firm fixed-price contract to maintain solar photovoltaic systems across multiple facility locations, involving annual and semi-annual preventive maintenance, panel inspections, cleaning, and performance testing. Potential contractors must be registered in the System for Award Management (SAM) and submit required documentation including SF-1449, pricing sections, and representations and certifications. The government intends to award the contract to the lowest-priced, responsible offeror and will evaluate proposals based on compliance with solicitation requirements, technical capabilities, and past performance. A mandatory site visit is scheduled for March 17, 2025, with quotations due by March 24, 2025, at 4:30 PM local time, and interested contractors must pre-register by contacting the procurement department via email.
The contract is not set aside for any specific small business category and will cover maintenance of approximately 900 solar modules across various inverters and mounting systems. The place of performance is Djibouti, with a contract structure including a base year and two potential one-year option periods. While specific award value details are not explicitly stated, the scope involves comprehensive technical services including detailed system inspections, performance testing, and comprehensive reporting on solar system condition and output. Contractors will be responsible for maintaining solar electric power generation infrastructure at embassy staff parking canopies and other facility locations. The contract falls under NAICS category 221114 for Solar Electric Power Generation and PSC category Z1PZ for Maintenance of Other Non-Building Facilities, indicating the specialized nature of the required maintenance services.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19DJ1025Q0002
Enclosed is a Request for Quotations (RFQ) for Embassy Solar System Maintenance Service Contract. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
A site visit and pre-quotation conference will held on March 17, 2025 at 09:30 a.m. All interested contractors must contact procurement department at djiboutiprocbids@state.gov and copy to kayadse@state.gov with the names of their attendees no later than March 16, 2025 at 13:00 p.m.
Quotations are due by March 24, 2025, at 16:30 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Attachments
| File | Type | Posted |
|---|---|---|
| 19DJ1025Q0002 Embassy Solar System Maintenance Service Contract.doc | DOC document |
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