Elevator Replacement - JBSA-Randolph

1. GENERAL INFORMATION

• Document Type: Sources Sought Notice

• Notice Number: FA301627Q7005

• Response Deadline: November 5, 2026, at 10:00 AM Central Time (CT)

• Primary NAICS Code: 238290 – Other Building Equipment Contractors (Elevator Installation, Modernization, and Repair)

  • Alternative NAICS: 236220 – Commercial and Institutional Building Construction

• Product Service Code (PSC): J039 – Maintenance, Repair, and Rebuilding of Equipment: Elevators

• Place of Performance: Joint Base San Antonio (JBSA) Randolph, Building B663, 10257 East St W, Randolph AFB, TX 78150

2. INTRODUCTION & PURPOSE

This is a Sources Sought Notice only. This is not a Request for Proposal (RFP) or an Invitation for Bid (IFB), nor does it restrict the Government to an ultimate acquisition approach. The purpose of this notice is to conduct market research to determine the availability, interest, and technical capabilities of qualified businesses to perform elevator modernization and environmental investigation services at Joint Base San Antonio (JBSA), Texas. 

3. PROJECT SCOPE & REQUIREMENTS

The contractor shall provide all materials, labor, specialized technicians, and equipment necessary to complete the modernization and component replacement of the elevator at Building B663, Randolph AFB. The project requires specialized capabilities across two primary areas:

A. Elevator Modernization & Mechanical Scope

• Full Replacement: Complete replacement of existing mechanical, control, and hydraulic components with non-proprietary, open-architecture equipment ensuring onboard diagnostics are accessible to any licensed elevator mechanic without proprietary software, factory passwords, or special tools.

• Compliance Standards: Ensure the entire system is fully compliant with the Americans with Disabilities Act (ADA), ASME A17.1-2016/CSA B44-16, and Texas Health & Safety Code Chapter 754 (TAC Ch. 74).

• Licensing Requirement: All elevator-specific work must be executed by a Texas Licensed Elevator Contractor.

• Key Components to Install:

  • New, double-bottom hydraulic jack with protective PVC liner.

  • New door operator and electronic safety edges on the elevator car.

  • New microprocessor-based, non-proprietary controller.

  • New ADA-compliant car operating panels (COP), hall stations, and emergency two-way communication system.

  • Energy-efficient equivalents of the pump unit, submersible motor, and control valves.

• Testing & Certification: Perform full-range operational and load tests, and certify the elevator upon project completion.

B. Environmental Investigation & Remediation Scope

• Soil Testing: Execute borings to collect soil samples at various depths around the elevator hydraulic jack cylinder/pump jack casing to test for hydraulic fluid contamination (in accordance with EPA-approved procedures).

• Analytical Reporting: Deliver a comprehensive laboratory analysis report within 20 days of inspection detailing field activities, boring logs, mapping, and a determination of any leaks.

• Regulatory Compliance (TCEQ / TRRP):

  • If no release is found under the Texas Risk Reduction Program (TRRP - 30 TAC 350) rules, prepare a report to support a Texas Commission on Environmental Quality (TCEQ) "No Further Action" (NFA) letter.

  • If a release is detected, develop a detailed Remedial Action Plan (RAP) within the 30-day Period of Performance (PoP) for submission to TCEQ, Civil Engineering (CE), and Contracting (CONS).

  • If required, perform environmental remediation (excavation, proper containerization/disposal of hydraulic fluid and contaminated soil, and clean backfill).

4. SUBMISSION REQUIREMENTS & QUESTIONNAIRE

Interested firms must submit a Capability Statement addressing the following areas: 

Section I: Corporate Profile

 1. Company Name & Address

     2. Unique Entity ID (UEI) & CAGE Code

     3. Point of Contact (Name, Phone, Email)

     4. Socioeconomic Status (e.g., 8(a), SDVOSB, HUBZone, WOSB, Large)

     5. Bonding Capacity (Single Project & Aggregate)

Section II: Technical Experience & Capabilities

1. Elevator Licensing: Confirm your firm's status (or your proposed subcontractor's status) as a registered Texas Licensed Elevator Contractor.

2. Elevator Modernization Experience: Describe at least one (1) project completed within the past two (2) years demonstrating experience with the replacement of mechanical, control, and hydraulic systems using non-proprietary, open-architecture equipment.

3. Environmental & Remediation Experience: Detail your capability to conduct soil borings, EPA-approved laboratory sampling for hydraulic fluid, and your team's familiarity with Texas Risk Reduction Program (TRRP - 30 TAC 350) rules and Remedial Action Plan (RAP) development for the TCEQ.

4. Military/DoD Installation Experience: Describe your experience managing construction or maintenance projects on active military bases (specifically regarding secure access control, Entry Authority Lists [EAL], AT Level 1 Awareness Training, and coordination with Base Civil Engineering).

5. HOW TO RESPOND

Responses must be submitted electronically via email to the Contracting Officer and Contract Specialist (insert agency email addresses).

• Subject Line of Email: Response to Sources Sought: FA301627Q7005 - B663 Elevator Modernization

• Response Deadline: November 5, 2026, at 10:00 AM CT