Electronic Warehouse Receipts
Closed Solicitation Posted
- Solicitation number
- 12FPC225Q0014
- Agency
- Farm Production and Conservation Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- District of Columbia, United States
- Points of contact
-
- Joel M Miro-Marquez joel.miro-marquez@usda.gov (540) 684-9953
- Colin Sasser colin.sasser@usda.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Farm Production and Conservation (FPAC) Business Center is seeking a contractor to develop and maintain an Electronic Warehouse Receipts (EWR) system for tracking crop storage and loan-related data. The solicitation, identified as RFQ No. 12FPC225Q0014, requires a vendor to create a secure digital platform that enables warehouses to submit electronic warehouse receipt data for agricultural commodities like grains, rice, peanuts, and oilseeds. Contractors must obtain USDA Agricultural Marketing Service (AMS) licensing and demonstrate a working system capable of transmitting data to the Farm Service Agency. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation approach, with quotes due by 12:00 PM EST on March 28, 2025, and questions accepted until 12:00 PM EST on March 21, 2025. Vendors must submit a technical narrative, proof of AMS licensing, and pricing information to be considered for award.
The solicitation is designated as a Total Small Business set-aside, with a NAICS code of 541511 (Custom Computer Programming Services) and a size standard of $34 million. The contract will be a Firm Fixed Price Purchase Order with a base year from April 18, 2025, to April 17, 2026, and four potential one-year option periods extending through April 17, 2030. The place of performance is Washington, DC, and the anticipated user base includes approximately 100 National Office Staff and potentially 100 State/County Office Users. While specific award values are not explicitly stated, the contract will involve monthly invoicing for services rendered. The system is expected to handle fewer than 3,000 transactions per year and must implement robust cybersecurity standards, including zero-trust principles, to ensure secure data transmission between warehouses and the USDA's electronic systems.
Notice text
2 versions
Update #2 · Latest ·
Amendment to RFQ 25 March 2025
The purpose of this amendment is to provide answers to questions asked during the Q&A period and to extend the due date for quotes until Wednesday 2 April 2025 at 12pm ET. No further questions will be responded to as the Q&A period is now closed. Please provide your best quote (price per transaction) and your AMS license by the due date.
REQUEST FOR QUOTE
USDA-Farm Production and Conservation
RFQ No. 12FPC225Q0014
- This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.
- This solicitation 12FPC225Q0014 is issued as a request for quote (RFQ), and the acquisition procedures at FAR Subpart 12.6 and 13 are being utilized. The Government contemplates issuing a single Firm Fixed Price (FFP) Purchase Order as a result of this RFQ.
- This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective January 3, 2025.
- This will be a Firm-Fixed Price contract. The applicable NAICS code is 541511- Custom Computer Programming Services, which has a size standard of $34M. For more information on size standards visit http://www.sba.gov/size.
- The quote shall be valid for 90 calendar days after the required due dates for quote(s).
- The Government reserves the right to conduct interchanges with one/some/none or all the responsible quoters whose quote conforms to the solicitation terms to allow for Final Quote Revision to achieve the Lowest Price Technically Acceptable (LPTA) quoter to the Government.
The Government anticipates issuing a Firm Fixed Price Purchase Order.
A-1 TYPE OF CONTRACT AND SUPPLIES/SERVICES:
This is a Firm Fixed Price Purchase Order for services related to maintaining warehouse receipts for crops stored. The contract will be invoiced on a monthly basis for services received in accordance with the PWS.
A-2 PERIOD OF PERFORMANCE:
The Period of Performance (PoP) is comprised of 1 Base Year (BY), with four (4) Option Years (OY), estimated below:
Base year April 18, 2025 – April 17, 2026
Option year 1 – April 18, 2026 – April 17, 2027
Option year 2 – April 18, 2027 – April 17, 2028
Option year 3 – April 18, 2028 – April 17, 2029
Option year 4 – April 18, 2029 - April 17, 2030
GENERAL INFORMATION 1
1.0 Overview of Requirement: USDA Farm Production and Conservation Center Business Center (FPAC-BC) on behalf of FPAC-BC’s Information Solutions Division (ISD) requires the following:
See Attached, “P03- PWS EWS”
2.0 Deliverables / Schedule:
Deliverables IAW PoP Start Date
INSTRUCTIONS TO QUOTERS
A firm fixed price Purchase Order is anticipated to be awarded from this solicitation.
Inquiries and all correspondence concerning this solicitation should be submitted in writing to the
Contracting Officer and Contract Specialist.
Questions related to this solicitation shall be submitted to in writing NLT 12:00PM EST 21 March 2025
to colin.sasser@usda.gov and joel.miro-marquez@usda.gov.
Please submit your quote on company letterhead by 12:00PM EST 28 March 2025 via email to the individuals listed above.
PLEASE NOTE: Subject line shall read “EWS \\ 12FPC225Q0014”
The content of submitted quotes shall include:
A brief technical narrative describing how the requirements identified in PWS will be fulfilled.
Proof of AMS Licensing
Final Quote
EVALUATION CRITERIA FOR AWARD
Award Consideration:
The Government will award a firm fixed purchase order resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation is the lowest price technically acceptable quote. Award is made to the quoter that demonstrates/meets the minimum technical requirements outlined in this solicitation at the lowest price. To be determined technically acceptable, the quote must submit a quote with the product and quantity information of this RFQ along with a unit price and total price and a narrative describing capability to meet the delivery requirements.
USDA seeks to obtain the Contractor’s best price based on its evaluation of discounts, terms, conditions, and concessions offered to commercial customers. In an effort to receive the highest quality products/service at the lowest possible price, the government requests all available discounts on all products/service offered for this requirement.
The Contractor must provide a secure system based on USDA Agricultural Marketing Service (AMS) licensing requirements to access and transmit EWR data as indicated through AMS Provider Agreement guidelines. The Contractor will be granted access to transmit data to FSA EWR system through Firewall access and security certificates.
The Contractor must obtain a license from AMS as https://www.ams.usda.gov/rules-regulations/uswa/agreements. A prerequisite to obtain this license is to have a working system that can transmit EWR data. The Contractor must demonstrate a working concept of their EWR system to AMS by following the guidance provided in the referenced AMS Agreements.
Provider agreement guidelines are covered through USDA AMS under https://www.ams.usda.gov/rules- regulations/usda/agreements. Agreements for this project include:
-
- WA-460, https://www.ams.usda.gov/sites/default/files/media/WA460Addendum.pdf
- WA-460-2, https://www.ams.usda.gov/sites/default/files/media/WA460_2FormandInstructions.pdf
- WA-460-2 Appendix 1, https://www.ams.usda.gov/sites/default/files/media/WA460_2AppendixI.pdf
- WA-460-9, https://www.ams.usda.gov/sites/default/files/media/WA460_9FormandInstructions.pdf
Update #1 ·
REQUEST FOR QUOTE
USDA-Farm Production and Conservation
RFQ No. 12FPC225Q0014
- This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.
- This solicitation 12FPC225Q0014 is issued as a request for quote (RFQ), and the acquisition procedures at FAR Subpart 12.6 and 13 are being utilized. The Government contemplates issuing a single Firm Fixed Price (FFP) Purchase Order as a result of this RFQ.
- This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective January 3, 2025.
- This will be a Firm-Fixed Price contract. The applicable NAICS code is 541511- Custom Computer Programming Services, which has a size standard of $34M. For more information on size standards visit http://www.sba.gov/size.
- The quote shall be valid for 90 calendar days after the required due dates for quote(s).
- The Government reserves the right to conduct interchanges with one/some/none or all the responsible quoters whose quote conforms to the solicitation terms to allow for Final Quote Revision to achieve the Lowest Price Technically Acceptable (LPTA) quoter to the Government.
The Government anticipates issuing a Firm Fixed Price Purchase Order.
A-1 TYPE OF CONTRACT AND SUPPLIES/SERVICES:
This is a Firm Fixed Price Purchase Order for services related to maintaining warehouse receipts for crops stored. The contract will be invoiced on a monthly basis for services received in accordance with the PWS.
A-2 PERIOD OF PERFORMANCE:
The Period of Performance (PoP) is comprised of 1 Base Year (BY), with four (4) Option Years (OY), estimated below:
Base year April 18, 2025 – April 17, 2026
Option year 1 – April 18, 2026 – April 17, 2027
Option year 2 – April 18, 2027 – April 17, 2028
Option year 3 – April 18, 2028 – April 17, 2029
Option year 4 – April 18, 2029 - April 17, 2030
GENERAL INFORMATION 1
1.0 Overview of Requirement: USDA Farm Production and Conservation Center Business Center (FPAC-BC) on behalf of FPAC-BC’s Information Solutions Division (ISD) requires the following:
See Attached, “P03- PWS EWS”
2.0 Deliverables / Schedule:
Deliverables IAW PoP Start Date
INSTRUCTIONS TO QUOTERS
A firm fixed price Purchase Order is anticipated to be awarded from this solicitation.
Inquiries and all correspondence concerning this solicitation should be submitted in writing to the
Contracting Officer and Contract Specialist.
Questions related to this solicitation shall be submitted to in writing NLT 12:00PM EST 21 March 2025
to colin.sasser@usda.gov and joel.miro-marquez@usda.gov.
Please submit your quote on company letterhead by 12:00PM EST 28 March 2025 via email to the individuals listed above.
PLEASE NOTE: Subject line shall read “EWS \\ 12FPC225Q0014”
The content of submitted quotes shall include:
A brief technical narrative describing how the requirements identified in PWS will be fulfilled.
Proof of AMS Licensing
Final Quote
EVALUATION CRITERIA FOR AWARD
Award Consideration:
The Government will award a firm fixed purchase order resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation is the lowest price technically acceptable quote. Award is made to the quoter that demonstrates/meets the minimum technical requirements outlined in this solicitation at the lowest price. To be determined technically acceptable, the quote must submit a quote with the product and quantity information of this RFQ along with a unit price and total price and a narrative describing capability to meet the delivery requirements.
USDA seeks to obtain the Contractor’s best price based on its evaluation of discounts, terms, conditions, and concessions offered to commercial customers. In an effort to receive the highest quality products/service at the lowest possible price, the government requests all available discounts on all products/service offered for this requirement.
The Contractor must provide a secure system based on USDA Agricultural Marketing Service (AMS) licensing requirements to access and transmit EWR data as indicated through AMS Provider Agreement guidelines. The Contractor will be granted access to transmit data to FSA EWR system through Firewall access and security certificates.
The Contractor must obtain a license from AMS as https://www.ams.usda.gov/rules-regulations/uswa/agreements. A prerequisite to obtain this license is to have a working system that can transmit EWR data. The Contractor must demonstrate a working concept of their EWR system to AMS by following the guidance provided in the referenced AMS Agreements.
Provider agreement guidelines are covered through USDA AMS under https://www.ams.usda.gov/rules- regulations/usda/agreements. Agreements for this project include:
-
- WA-460, https://www.ams.usda.gov/sites/default/files/media/WA460Addendum.pdf
- WA-460-2, https://www.ams.usda.gov/sites/default/files/media/WA460_2FormandInstructions.pdf
- WA-460-2 Appendix 1, https://www.ams.usda.gov/sites/default/files/media/WA460_2AppendixI.pdf
- WA-460-9, https://www.ams.usda.gov/sites/default/files/media/WA460_9FormandInstructions.pdf
Attachments
| File | Type | Posted |
|---|---|---|
| QA V2.1.pdf | ||
| S01- Combine Synopsis.pdf | ||
| P03_ PWS EWS.pdf |
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