DRAFT PWS - Electronic Health Record Modernization (EHRM) Systems Integration Support to the EHRM Integration Office
Closed Pre-Solicitation Posted
Not the latest version. See the latest pre-solicitation from .
- Solicitation number
- 36C10B25Q0419
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- PSC
- Not on record
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Veterans Affairs Technology Acquisition Center is seeking comprehensive program management and technical support for its Electronic Health Record Modernization (EHRM) Integration Office through a systems integration contractor. This pre-solicitation notice requests industry feedback on a draft Performance Work Statement for services including contractor project management planning, program management support, functional support, implementation support, and optional exit strategy and end-of-life planning. The contractor will facilitate the VA's transition from the current VistA electronic health record system to Oracle Health's commercial EHR platform, serving as a bridge between the EHRM Integration Office, stakeholders, and vendors to address technological and business process gaps. The procurement falls under NAICS code 541512 for Computer Systems Design Services, and interested parties must submit written feedback or questions regarding the draft PWS via email to the specified contracting officers. The deadline for responses is August 5, 2025, at noon Eastern Time, and this is strictly a market research effort with no current solicitation issued.
The set-aside strategy for this procurement has not yet been determined, as acquisition planning remains incomplete and the draft PWS is subject to changes before any formal Request for Proposal is released. No incumbent contractors or potential award values are specified in the current documentation. The VA has established an accelerated implementation timeline mandating complete migration from VistA to the Oracle Health EHR system by the end of calendar year 2031, providing approximately six years for the full transition. The systems integrator will be expected to support this compressed timeline through discovery and analysis, solution design, implementation strategies, testing, deployment support, and comprehensive program integration activities. Responses to the RFI are limited to 15 pages with specific formatting requirements, and the government emphasizes that companies should focus solely on providing constructive feedback rather than marketing their capabilities or proposing alternative approaches.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001
Title: Electronic Health Record Modernization (EHRM) Integration Office (IO), Systems Integration (SI) Support
The Government desires feedback specifically on the attached DRAFT PWS
Set Aside Status: To Be Determined
Points of Contact:
Contracting Officer: Stefanie Applegate, Stefanie.Applegate@va.gov
Contract Specialist: John Sangalang, john.sangalang@va.gov
Contracting Office: 23 Christopher Way, Eatontown NJ, 07724
Purpose:
The purpose of this announcement is to provide the draft PWS for the Electronic Health Record Modernization (EHRM) Integration Office (IO), Systems Integration (SI) Support procurement to facilitate industry feedback. A determination has not been made regarding the Set Aside strategy for this procurement. Acquisition planning is not yet complete. Changes to the attached PWS are anticipated prior to the release of a formal Request for Proposal. Submission of any information in response to this notification is purely voluntary. The Government assumes no financial responsibility for any costs incurred. Only electronic responses to this announcement will be accepted.
Description:
For this acquisition, the contractor is required to provide comprehensive program management and technical support for the VA’s EHRM IO. Requirements Include:
- Contractor Project Management Plan
- Program Management Support
- Functional Support
- Implementation Support
- Exit Strategy (Optional Task)
- End-Of-Life Planning
See attached PWS for more details.
Instructions:
This is NOT a solicitation. Proposals are NOT requested, and the Government is NOT accepting proposals at this time. This DRAFT PWS titled “P09 - Draft PWS 7.31.2025 EHRM IO” is posted for industry review and are subject to change prior to their official release of any resultant solicitation. The purpose of the release of this draft document is to facilitate an improved understanding of the Government requirements and to obtain industry feedback.
Communications with anyone other than the Contracting Officer and Contract Specialist are prohibited. Those contractors interested in participating in this potential effort and desiring to provide value added feedback on the draft PWS are requested to submit written feedback or questions regarding the draft document via email to John Sangalang at John.Sangalang@va.gov and Stefanie Applegate, Stefanie.Applegate@va.gov. Responses are requested no later than August 5, 2025 at Noon EST.
When submitting questions/comments/concerns please do not include an overview of your company/business, please do not restate how your company/business can complete the task differently or better. Please submit only questions/comments to help the Government enhance the DRAFT PWS. .
If any resultant solicitation is released in the future, OFFERORS SHOULD REVIEW THE RFP IN ITS ENTIRETY, as the contents of the included PWS are anticipated to be changed from the draft version herein.
Update #1 ·
The U.S. Department of Veterans Affairs (VA) is seeking information and sources capable of providing the services described below. The purpose of this Request for Information (RFI) is to gather capabilities and market information pertinent to acquisition planning. The responses to the RFI may contribute to determining the method of procurement and identifying parties having an interest in and the resources to support this requirement.
THERE IS NO SOLICITATION AT THIS TIME
This RFI is for market research purposes only and does not constitute a request for quotes. Submission of any information in response to this RFI is purely voluntary. The Government assumes no financial responsibility for any costs incurred. The information provided may be used by VA in developing its acquisition strategy and informing, refining, and finalizing an acquisition. Interested parties are responsible for adequately marking proprietary, restricted, or competition-sensitive information contained in their response. Only electronic responses to this announcement will be accepted.
See attached document entitled "EHRM System Integrator RFI_070325" for additional information and response instructions.
Files
| File | Type | Posted |
|---|---|---|
| (DRAFT) EHRM SIS PWS v1.0.pdf | ||
| EHRMSystemIntegratorRFI070325.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DA01--System Integration Support to the EHRM Integration Office | Pre-Solicitation | |
| This notice | Pre-Solicitation |
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