Electronic Choice Board - School Aged Program
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest special notice from .
- Solicitation number
- F3N0374031AW01
- Agency
- Air Forces Europe and Africa Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- PSC
- Not on record
- Place of performance
- Ramstein Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe - Air Forces Africa is seeking to procure an electronic choice board software and hardware solution for their school-aged programs. The solution must be compatible with smart boards, tablets, and computers, and have a kid-friendly interface. The agency has specified that the Savance brand name or equal is required. Key contract requirements include providing accountability procedures to protect children, offering a customized solution for educational institutions, and demonstrating experience with military childcare facilities. The evaluation will focus on the vendor's ability to meet these needs. The pre-solicitation notice has a due date of April 2, 2024.
This procurement does not have a set-aside designation. The relevant NAICS code is likely 541512 (Computer Systems Design Services), and the PSC code could be D399 (Automatic Data Processing and Telecommunication Services, Other). The agency mentions that Savance has provided the hardware and software for the youth program facilities at Andrews Air Force Base, and the facility employees are satisfied with the system's performance. The estimated value of the contract is not provided, but the notice mentions minimal follow-on requirements of approximately $6,000 per fiscal year.
Notice text
Savance Brand Name or Equal will be required.
Savance provides software for electronic in-out boards as well as hardware. The software provides for easy, real-time
solutions, that keep track of our children throughout our school age facilities. The requisition encompasses the actual
hardware: 8 tablets, 4 smart boards, as well as the software licenses for the smart boards and tablets. Children choose which
room they would like to go to via the electronic choice board. Staff keep track of our children throughout the day and parents
can pick up their children by looking to see which room they are in via the electronic choice board. Only items to be replaced
for lifecycle would be televisions, tablets and computer equipment. Minimal follow-on requirements for this project (about
$6000 per FY).
This product will support our school age programs and help keep accountability within our programs. We are mandated to keep
accountability of all children, and our choice boards is one tool that we utilize. Per AFI 34-144 the school age program is
required to “provide supervision and accountability procedures to protect children while in care.” Experiences from other Air
Forces Bases allow the conclusion that the software is reliable and meets the needs of our programs that focuses on school
aged children. This software helped employees keep track of children throughout the year with no lapses of supervision and
enhances the efficiency of supervision accountability duties for employees.
The system should offer a compatible hardware/software solution, consisting of smart boards, software and licenses, muster,
tablets, and computers that are compatible. The interface and software should also be kid friendly and designed for the use of
children.
We screened various vendors like bamboo HR and activtrak. We requested information to see if the companies are able to
provide customized software for children and education institutions. However, available solutions only track digital work of
employees or via human resources (on-boarding new employees, pay data, etc. Savance has experience with military childcare facilities and can customize their items and software to the unique needs of our facilities.Savance specializes in electronic in-out boards, however, they are flexible and will create an electronic choice board that meets the needs of the school age programs.
Vendor provides the software and hardware, needed for the planed project for the school age program.
The vendor provides the hardware and software for the youth program facilities at Andrews Air Force Base. The facility
employees are very satisfied with the performance of the system.
Notice history
| Notice | Type | Posted |
|---|---|---|
| 86FSS Electronic Choice Boards | Award Notice | |
| Electronic Choice Board - School Aged Program | Special Notice | |
| Electronic Choice Board - School Aged Program | Pre-Solicitation |
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