Electrical voltage testing - 619

Added: Feb 25, 2016 8:58 pm Modified: Mar 08, 2016 12:48 pmTrack Changes Vendor Questions/Concerns as of March 8, 2016 for:

619-16-1-5243-0006 / VA247-16-R-0356 / ELECTRICAL VOLTAGE TESTING

A Site Visit prior to 9:00am CST on March 15, 2016 is HIGHLY RECOMMENDED

The closing date for this action is now 1:00pm EST on March 18, 2016

1) The quantity of oil transformers for the solicitation at Tuskegee is incorrect.

Based on previous testing, the amount in the statement of work is to be followed.



2) Generator information for both VAMC's is missing KW ratings so that proper pricing for load bank testing is variable based on actual knowledge.

In order to get this out, the smallest generator is 80kW and the largest is 600 kW.

This is applicable to both campuses.



3) Two new generators located at Tuskegee-Are these two generators to be load tested? Yes



4) During previous testing contracts, a large number of low voltage circuit breakers were tested. These numbers were not included in the solicitation.

Will low voltage circuit breaker testing be removed from the solicitation or will the solicitation be modified to include the correct number?

No breaker testing will be removed. The exact quantity of breakers is not available; hence the strong recommendation of site visits to verify this information.



5) What parts of VHA Directive 2014-2018 will apply to this solicitation?

Paragraphs 11-14



6) Low Voltage Circuit Breakers: Quantity of this category of circuit breakers is not given in the scope of work. Since no quantity is given, will the quantity be zero? If not , what is the quantity to be tested? Number of actual breakers is unknown; however the number of panels are in the statement of work

7) Load bank testing of generators. Will the contractor pay for the rental of the load banks or will the government pay for the load bank rental? Contractor's responsibility. Montgomery has 3 generators and Tuskegee has 10 generators that require the 4 hour Joint Commission testing.

8) Will the minimum of 30 percent load bank requirement in VHA Directive 2014-1028 be followed. If this 30 percent requirement is followed, will the data of the required generator logs showing how many generators requiring a load bank be made available before the bid opening? Yes, see answer to question #7

9) How many oil type transformers are to be tested at Tuskegee? Statement of work states 42

10) VHA Directive 2014-1028 states that all molded case circuit breakers 225 Amp frame and below are to tested for opening and closing? In addition to infra-red scanning of the panel boards, will all of the 225 amps and below molded case circuit breakers be tested for proper opening? Yes

11) How many SF-6 Medium Voltage switches are to be tested at Tuskegee and Montgomery? Unknown

The service highly recommends any and all vendors conduct a site visit to be able to provide a competitive proposal. The site visit however, IS NOT MANDATORY.

12) One-line diagrams would be very helpful. In addition, there is a mention of a load study and infrared panels for the CAVHCS in Montgomery. These requirements are not listed for the Tuskegee location but are they required? Load study for Tuskegee no, infrared yes.

13) In addition, what equipment is a load study required for and for what length of time? How many load studies would need to occur simultaneously? The load study is required to determine if all equipment on the emergency circuits exceed the 30% rating for the generator to eliminate annual load bank testing, however a 4 hour load bank of all generators is required to satisfy Joint Commission requirements.

14) With respect to the infrared panels does this mean they want the panelboards to be infrared scanned? Yes

15) What about dry type transformers and other equipment that is typically infrared scanned? All panels and transformers require infrared scanning to determine hotspots

16) Would infrared scans be limited to only the Montgomery location? No.

17) For the pad-mounted switches and transformers, do SF6 gas and oil samples need to be tested and analyzed? Yes

18) Generators.

a. What type of test are to be performed on the ten (10) generators at the Tuskegee facility?

Minimum of 4 hour load test (dynamic or static) that is at least 30% of the nameplate rating of the generator per Joint Commission EC.02.05.07 EP8

b. Are the generators to be "Load Bank Tested"? Yes

19) High Voltage Switchgear

a. Besides the normal testing, "Load test high voltage equipment" is asked for. Can this statement be clarified?

The testing should follow the guidance laid out by the National Electrical Testing Association (NETA) as stated in VHA Directive 1028.

20) Will equal certifications to NETA be acceptable such as Professional Engineer and degreed engineer with more than 30 years experience?

Section 2 sub paragraph (a) of the SOW states that Contractors shall be certified IAW NETA, if the professional or degreed engineer is NETA certified, then yes, otherwise no.

22) Is VHA Directive 2014-1028 a part of this contract? This directive specifies load bank testing of generators (not listed in the specifications)

Section 1 sub para (b)-

" Supplies and services: Professional testing and maintenance of electrical systems and equipment. Furnish all labor, equipment and supplies necessary to provide electrical analysis to include specialized testing, inspecting, cleaning, adjusting and appraising of electrical distribution system and apparatus to assure their reliable operation. Testing shall be performed in compliance with manufacturer's recommendations and applicable NEMA, NEC, ANSI, ASTM, ASA, and VA standards."

23) VHA Directive 2014-1028 states that circuit breakers 250 amps and above must be tested. Breakers below 250 amps must be exercised.

See response to question 22

Added: Feb 25, 2016 8:58 pm Modified: Mar 03, 2016 8:32 amTrack Changes ADDITIONAL INFORMATION

VA247-16-R-0356

ELECTRICAL VOLTAGE TESTING

619-16-1-5243-0006





The amendment is to inform vendors that this bid has been extended to close on March 18, 2016 @ 1:00pm EST. This is a test of the electrical systems that occurs once every 3 (three) years. This IS NOT a multi-year contract, nor is it a contract with a base year plus options year periods.

Added: Feb 25, 2016 8:58 pm Modified: Feb 29, 2016 12:53 pmTrack Changes Vendor Questions/Concerns as of February 29, 2016 for:

619-16-1-5243-0006 / VA247-16-R-0356 / ELECTRICAL VOLTAGE TESTING

A Site Visit prior to 9:00am CST on March 4, 2016 is HIGHLY RECOMMENDED

The closing date for this action has been extended to 1:00pm EST on March 4, 2016

1) Low Voltage Circuit Breakers: Quantity of this category of circuit breakers is not given in the scope of work. Since no quantity is given, will the quantity be zero? If not , what is the quantity to be tested? Number of actual breakers is unknown, however the number of panels are in the statement of work

2) Load bank testing of generators. Will the contractor pay for the rental of the load banks or will the government pay for the load bank rental? Contractor's responsibility. Montgomery has 3 generators and Tuskegee has 10 generators that require the 4 hour Joint Commission testing.

3) Will the minimum of 30 percent load bank requirement in VHA Directive 2014-1028 be followed. If this 30 percent requirement is followed, will the data of the required generator logs showing how many generators requiring a load bank be made available before the bid opening? Yes, but see answer to question #2

4) How many oil type transformers are to be tested at Tuskegee? Statement of work states 42

5) VHA Directive 2014-1028 states that all molded case circuit breakers 225 Amp frame and below are to tested for opening and closing? In addition to infra-red scanning of the panel boards, will all of the 225 amps and below molded case circuit breakers be tested for proper opening? Yes

6) How many SF-6 Medium Voltage switches are to be tested at Tuskegee and Montgomery? Unknown

The service highly recommends any and all vendors conduct a site visit to be able to provide a competitive proposal. The site visit however, IS NOT MANDATORY.

7) One-line diagrams would be very helpful. In addition, there is a mention of a load study and infrared panels for the CAVHCS in Montgomery. These requirements are not listed for the Tuskegee location but are they required? Load study for Tuskegee no, infrared yes.

8) In addition, what equipment is a load study required for and for what length of time? How many load studies would need to occur simultaneously? The load study is required to determine if all equipment on the emergency circuits exceed the 30% rating for the generator to eliminate annual load bank testing, however a 4 hour load bank of all generators is required to satisfy Joint Commission requirements.

9) With respect to the infrared panels does this mean they want the panelboards to be infrared scanned? Yes

10) What about dry type transformers and other equipment that is typically infrared scanned? All panels and transformers require infrared scanning to determine hotspots

11) Would infrared scans be limited to only the Montgomery location? No.

12) For the pad-mounted switches and transformers, do SF6 gas and oil samples need to be tested and analyzed? Yes

13) Generators.

a. What type of test are to be performed on the ten (10) generators at the Tuskegee facility?

Minimum of 4 hour load test (dynamic or static) that is at least 30% of the nameplate rating of the generator per Joint Commission EC.02.05.07 EP8

b. Are the generators to be "Load Bank Tested"? Yes

14) High Voltage Switchgear

a. Besides the normal testing, "Load test high voltage equipment" is asked for. Can this statement be clarified?

The testing should follow the guidance laid out by the National Electrical Testing Association (NETA) as stated in VHA Directive 1028.

15) Will equal certifications to NETA be acceptable such as Professional Engineer and degreed engineer with more than 30 years experience?

Section 2 sub paragraph (a) of the SOW states that Contractors shall be certified IAW NETA, if the professional or degreed engineer is NETA certified, then yes, otherwise no.

16) Is VHA Directive 2014-1028 a part of this contract? This directive specifies load bank testing of generators (not listed in the specifications)

Section 1 sub para (b)-

" Supplies and services: Professional testing and maintenance of electrical systems and equipment. Furnish all labor, equipment and supplies necessary to provide electrical analysis to include specialized testing, inspecting, cleaning, adjusting and appraising of electrical distribution system and apparatus to assure their reliable operation. Testing shall be performed in compliance with manufacturer's recommendations and applicable NEMA, NEC, ANSI, ASTM, ASA, and VA standards."

11) VHA Directive 2014-1028 states that circuit breakers 250 amps and above must be tested. Breakers below 250 amps must be exercised.

See response to question 16

Added: Feb 25, 2016 8:58 pm Modified: Feb 26, 2016 3:47 pmTrack Changes Vendor Questions Concerns for:

619-16-1-5243-0006 / VA247-16-R-0356 / ELECTRICAL VOLTAGE TESTING

1) One-line diagrams would be very helpful. In addition, there is a mention of a load study and infrared panels for the CAVHCS in Montgomery. These requirements are not listed for the Tuskegee location but are they required? Load study for Tuskegee no, infrared yes.

2) In addition, what equipment is a load study required for and for what length of time? How many load studies would need to occur simultaneously? The load study is required to determine if all equipment on the emergency circuits exceed the 30% rating for the generator to eliminate annual load bank testing, however a 4 hour load bank of all generators is required to satisfy Joint Commission requirements.

3) With respect to the infrared panels does this mean they want the panelboards to be infrared scanned? Yes

4) What about dry type transformers and other equipment that is typically infrared scanned? All panels and transformers require infrared scanning to determine hotspots

5) Would infrared scans be limited to only the Montgomery location? No.

6) For the pad-mounted switches and transformers, do SF6 gas and oil samples need to be tested and analyzed? Yes

7). Generators.

a. What type of test are to be performed on the ten (10) generators at the Tuskegee facility?

Minimum of 4 hour load test (dynamic or static) that is at least 30% of the nameplate rating of the generator per Joint Commission EC.02.05.07 EP8

b. Are the generators to be "Load Bank Tested"? Yes

8) High Voltage Switchgear

a. Besides the normal testing, "Load test high voltage equipment" is asked for. Can this statement be clarified?

The testing should follow the guidance laid out by the National Electrical Testing Association (NETA) as stated in VHA Directive 1028.

9) Will equal certifications to NETA be acceptable such as Professional Engineer and degreed engineer with more than 30 years experience?

Section 2 sub paragraph (a) of the SOW states that Contractors shall be certified IAW NETA, if the professional or degreed engineer is NETA certified, then yes, otherwise no.

10) Is VHA Directive 2014-1028 a part of this contract? This directive specifies load bank testing of generators (not listed in the specifications)

Section 1 sub para (b)-

" Supplies and services: Professional testing and maintenance of electrical systems and equipment. Furnish all labor, equipment and supplies necessary to provide electrical analysis to include specialized testing, inspecting, cleaning, adjusting and appraising of electrical distribution system and apparatus to assure their reliable operation. Testing shall be performed in compliance with manufacturer's recommendations and applicable NEMA, NEC, ANSI, ASTM, ASA, and VA standards."

11) VHA Directive 2014-1028 states that circuit breakers 250 amps and above must be tested. Breakers below 250 amps must be exercised.

See response to question 10

Added: Feb 25, 2016 8:58 pm ELECTRONIC VOLTAGE TESTING

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will also be attached.



The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All proposals must be received prior to 1:00pm EST on March 2, 2016. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. NAICS code is 238210, Electrical Contractors; size standard is $15 million.



This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72 effective January 30, 2014.

Please see attached RFQ document VA247-16-R-0356 for requirements.



Potential vendors are to complete the attached RFQ document and submit an itemized quote as well as submit sufficient supporting documentation which details product specifications. This supporting documentation will be used to determine whether or not the quoted items meet the requirements of the solicitation.



Vendors must complete RFQ in order to be considered for award, A QUOTE OR ATTACHMENT WILL NOT SUFFICE.



All questions must be addressed by email no later than 36 hours prior to closing of the buy.



This is a brand name or equal procurement



PLEASE PROVIDE PICTURES AND SPECIFICATIONS IF YOU ARE NOT OFFERING EXACTLY WHAT THE GOVERNMENT IS REQUESTING.

ALL QUOTES MUST INCLUDE SHIPPING, INSTALLATION AND ALL OTHER ASSOCIATED FEES, (IF REQUIRED). SEE STATEMENT OF WORK AND OTHER ATTACHMENTS FOR MORE DETAIL IF INCLUDED.

Quotes are due no later than 1:00 PM EST, March 2, 2016. Telephone calls will not be accepted. All quotes are to be sent electronically to Benford.Brundage@va.gov.



INSTRUCTIONS FOR COMPLETING RFQ / SF 1449

1) Please provide pictures and specifications if you are not offering EXACTLY what the government is requesting. If you are offering the EXACT ITEMS/SERVICE/SUPPLIES being requested by the government, please verify and/or state that fact in the on page one (1), block 19 of the SF1449.

2) Review Statement of Work and Other Attachments, (if applicable), for more DETAILED INFORMATION.

3) Per the solicitation, your firm MUST COMPLETE THE ATTACHED RFQ and email completed document back to this office by the close of award CST in order to be considered for award. A standard quote will not suffice.

SF 1449 -

Section 17a - Vendor Information

Section 26 - Total Amount of Bid/Offer

Section 30a-c - Vendor name, signature and date



Section B. (Cost/Price Schedule)

Unit Price - Unit Price for each separate line item

Amount - Quantity multiplied by Unit price by each separate line item

Grand Total - Total aggregate amount of all line items



I have provided a Sample below:

Item Information



Item No. Description Quantity Unit Unit Price Amount



1 Widget A 1.00 EA ___$300.00_________ ___$300.00______

2 Widget B 2.00 EA ___$500.00________ ___$1,000.00_______

3 Installation 1.00 JB ___$400.00_________ ___$400.00______

4 Annual Service 4.00 JB ___$200.00_________ ___$800.00________







GRAND TOTAL $2,500.