eCCB Hosting and Licenses
Closed Special Notice Posted
- Solicitation number
- 2026-COP-0012
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Place of performance
- Washington, District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress, Office of Chief Information Officer, published this Special Notice of Intent to Award on March 2, 2026, regarding a sole source contract for eCCB Hosting and Licenses. This is not a competitive solicitation but rather formal notification of the government's intent to award a firm fixed price purchase order to NIC Federal LLC for licensing and cloud hosting services related to the electronic Copyright Claims Board (eCCB) system. The contract is being awarded on a sole source basis under FAR 6.302-1, as the Library's minimum needs can only be satisfied by the contractor's unique capabilities and products. NIC Federal LLC, located in Arlington, Virginia, owns the proprietary software underlying the eCCB system and is determined to be the only capable source. The government plans to award the contract at least 15 days following publication of this notice.
The contract encompasses a base year plus one option year, with performance running from April 23, 2026 through April 22, 2028. The contractor must provide comprehensive licensing for the eCCB application and all associated software components, cloud hosting infrastructure, routine maintenance and security patches, software vulnerability remediation, technical support for at least four inquiries monthly, quarterly content updates, and business continuity and disaster recovery capabilities. Responsible sources wishing to be considered must submit capability statements demonstrating their ability to meet all stated requirements via email to Tiffany Lucas and Stephanie Boone by 12:00 p.m. ET on Friday, March 20, 2026. The contractor must meet stringent Service Level Agreements including 99.9 percent system availability, specific throughput and data transfer speed requirements, and defined software vulnerability response timelines ranging from 15 minutes for critical issues to 360 calendar days for low-priority vulnerabilities. Key personnel requirements include a Project Manager with PMI certification and five years of experience and a Technical Support Designee with superior technical knowledge of similar systems.
Notice text
THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE AND NOT A REQUESTFOR QUOTATIONS
This notice is published in accordance with Federal Acquisition Regulation (FAR)5.203(a)) requiring the dissemination of information regarding proposed contract actions. This is a Notice of Intent to award a sole source, firm fixed price purchase order under the authority of 41 U.S.C. 6101(b)(2)(c); FAR 6.302-1 – the Library’s minimum needs can only be satisfied by the contractor’s unique capabilities or products.
The Library of Congress, Office of Chief Information Officer (OCIO) requires contractor support to provide licensing and cloud hosting with maintenance and updates to the electronic Copyright Claims Board (eCCB) system. Please see the attached Statement of Work (SOW) and Justification and Approval (J&A) for more information about the requirements.
The Library intends to fulfill this requirement by issuing a sole source contract to NIC Federal LLC, located at 4201 Wilson Blvd., STE 510, Arlington, VA 22203. The period of performance will be 04/23/2026-04/22/2028 which consists of a base year and one option year.
This will be the only notice of the Government's intent to solicit, negotiate, andaward to one source to satisfy this requirement. The Government plans to award a contract for this requirement at least 15 days after this notice is published.
THIS IS NOT A SOLICITATION FOR COMPETITIVE QUOTATIONS. All responsible sources that wish to be considered for this requirement should submit acapability statement that demonstrates their ability to meet all of the requirements described in the J&A. The capability statements shall be submitted via email to Tiffany Lucas at tluc@loc.gov and Stephanie Boone at sboone@loc.gov by 12:00 pm ET on Friday, March 20, 2026. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Any responses received after this date and exact time specified are late and will not be considered.
This notice does not obligate the Government to award a contract or otherwise pay for any information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this noticeshould ensure that its capabilities are sufficiently detailed to allow the Government the ability to determine the organization's qualifications to performthe work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.
For additional information or to submit responses, please contact Tiffany Lucas at tluc@loc.gov and Stephanie Boone at sboone@loc.gov.
Files
| File | Type | Posted |
|---|---|---|
| Redacted SSJ - eCCB Licenses and Hosting.pdf | ||
| eCCB Licenses and Hosting SOW.pdf |
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