ECAP Letter Mailing
Closed Solicitation Posted
- Solicitation number
- 671-727
- Agency
-
Government Publishing Office
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 323111 Commercial Printing (except Screen and Books)
- Place of performance
- Washington, District of Columbia 20401, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Government Publishing Office is soliciting bids for an ECAP Letter Mailing project that involves printing and mailing approximately 500,000 personalized letters with variable data including addresses and recipient names. The procurement requires two variations: 497,000 records of 6-page letters and 3,000 records of 8-page letters, all to be printed in black ink using laser or high-quality inkjet imaging at minimum 240 x 240 dpi resolution and inserted into #10 double window envelopes. Contractors must demonstrate capabilities in address processing using USPS CASS and NCOA certified software, comprehensive mailing list verification, and strict data security and privacy protection protocols. The letters must be tri-folded to specific dimensions with mailing addresses visible through envelope windows, and contractors are responsible for postal optimization and maintaining complete accountability throughout production. Critical deadlines include bid opening on June 18, 2025, proofs due by June 26, 2025, and completion of all mailing by July 7, 2025.
This solicitation operates under no set-aside designation, making it open to all qualified commercial printing contractors meeting the specified requirements. The contract scope encompasses approximately 500,000 address records requiring sophisticated variable data printing capabilities and precise postal processing expertise. Performance will take place in Washington, DC, with the contractor responsible for managing the entire production workflow from initial list processing through final mail delivery using the agency's permit. The solicitation emphasizes extensive technical requirements including address verification, postal optimization, and strict timeline adherence, with bidders required to submit pricing for both base quantities and additional rate structures. No incumbent contractor or budget range information is specified in the available documentation.
Notice text
Mailers: Approx. 500,000 address records. Mailing consists of one envelope to each recipient and either 3 leaves/6 pages or 4 leaves/8 pages with variable data required, tri-folded and mailed on Agency permit. See attachment for more information.
Files
| File | Type | Posted |
|---|---|---|
| 671727.pdf |
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| DOI OHA PHD Digital to Mail | Interior Business Center | No set-aside | |
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