Eaton Valve Regulated (Sealed) Battery System Replacement and a 3-year Warrantee Maintenance Service

U.S. Immigration and Customs Enforcement (ICE) is seeking a small business to provide a comprehensive Eaton Valve Regulated Battery System Replacement and 3-year warranty maintenance service for its San Antonio Field Office. The solicitation requires vendors to replace battery systems, complete installation, and provide extended maintenance coverage with specific technical requirements. Vendors must demonstrate experience with Eaton battery configuration, installation, and maintenance, and will be evaluated based on technical acceptability with award going to the lowest-priced technically acceptable offer. Technical proposals are limited to 10 pages and must detail the vendor's approach to battery replacement and warranty services. Key dates include January 3, 2025, for submission of questions and January 9, 2025, at 5:00 PM ET for quote submission. The procurement will be conducted under FAR Parts 12.6 and 13 simplified acquisition procedures, with a focus on commercial product and service acquisition.

The contract is designated as a total small business set-aside under NAICS category 335312 (Motor and Generator Manufacturing), ensuring opportunities for smaller businesses. The period of performance encompasses 90 days for battery delivery and installation, followed by a 3-year warranty maintenance period from the award date. Specific warranty options include Full Battery Coverage, Battery Labor Adder Coverage, Battery Warranty Extension, and Battery Warranty Plus, each with distinct coverage parameters. The procurement involves replacing batteries for specific Eaton models (PWXP12502W4FR and PWXP12651W4FR) and includes requirements for EPA-approved disposal of old batteries, proper installation torque, visual inspections, and comprehensive reporting. The place of performance is the ICE San Antonio Field Office in Texas, with the contract being a firm-fixed-price purchase order designed to support the agency's operational infrastructure maintenance needs.