Eaton UPS Maintenance
Closed Pre-Solicitation Posted
- Solicitation number
- FA875126Q0948
- Agency
-
Air Force Research Laboratory
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- Place of performance
- Rome, New York 13441, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Research Laboratory intends to negotiate a sole-source contract with Eaton Corporation for maintenance and support of Eaton UPS equipment at the Rome Research Site, Rome, New York, with a response deadline of July 16, 2026.
The anticipated contract covers a base year plus two one-year options and will provide the Eaton Flex Service Plan for seven UPS units across multiple locations within the Information Directorate. Coverage includes parts, labor, and expenses for UPS electronics with 7×24 availability (365 days per year), preventive maintenance visits for UPS and battery systems at specified intervals per year, eight-hour maximum response time, and round-the-clock technical support and dispatch services.
AFRL has determined that no other source has commercial offerings meeting the requirement. The procurement falls under NAICS 811310 with a small business size standard of $12.5 million in annual receipts. This action is a commercial products acquisition under RFO Part 12; no solicitation will be issued and no contract will be awarded based on responses to this notice.
Notice text
This is a Notice of Proposed Contract Action under RFO Part 12 Acquisition of Commercial Products and Commercial Services. This notice is for information only; a solicitation will not be issued. THIS IS NOT A REQUEST FOR QUOTATION. No contract will be awarded on the basis of offers received in response to this notice. The associated North American Industry Classification System (NAICS) code is 811310 with a small business size standard of $12,500,000.00 in annual receipts.
AFRL requires all personnel, labor, equipment, tools, parts, materials, technical data, supervision, and other items and services necessary to provide maintenance and support of the Eaton UPS’ to the Air Force Research Laboratory Information Directorate at the Rome Research Site (RRS), Rome, New York. The anticipated contract will include a base year, with two one-year options.
The contract will provide the Eaton Flex Service Plan for :
Product
UPS Model
Serial Number
Battery Model
Qty
SSO-1-Eaton
93PM
EL144UXX08
PWHR12390W4FR
72
SSO-2-Eaton
93PM
EL072UXX03
PWHR12390W4FR
72
DHRF UPS 1
9390-120/100
EC116CBA02
12HX505-FR
40
DHRF UPS 2
9390-120/100
EC116CBA06
12HX505-FR
40
BC-Eaton
9390-160
ED512CBB13
PWHR12540W4FR
40
BC-Eaton
9390-160
EB161CBA07
PWHR12500W4FR
40
ECF-Eaton
93PM-400
EP442UXX02
PWHR12540W4FR
160
- Three Years Parts, Labor, Expenses for The UPS Electronics
- 7x24 Coverage, 7 days per week, 24 hours per day, 365 days per year
- (1) UPS Preventive Maintenance (5 x 8) per R-2 per year
- (1) Battery Preventive Maintenance Visit (5x8) per R-5 per year
- Eight (8) Hours [Maximum] Response Time
- 7 x 24 Technical Support & Dispatch Center
- Service Priority
The Government intends to negotiate a sole source contract with:
Eaton Corporation
8609 Six Forks RD
Raleigh, North Carolina 27615-2966
The Government has determined that no other source has commercial offerings that can meet this requirement. The Information Directorate has ongoing classified computing, secure telephone, video-teleconferencing equipment, and secure networks in support of multi-domain environments that require continuous UPS services. These services must be maintained 24/7 due to critical communication requirements with USAF, Agencies, and other mission partners. The UPS system is the primary power supply backup platform. In order to prevent an interruption in services or loss of data related to the support being provided by this facility, procurement of a support maintenance contract covering hardware and software for this UPS is necessary in the event of a failure event related to the UPS system.
Eaton is the manufacturer of the UPS system and has confirmed that they do not authorize any other service provider. Eaton’s products are constructed and designed by their employees to be worked on by their employees. All diagnostics and software adjustments are proprietary, should non-Eaton employed/certified technicians do any work on the UPS, any warranties would be void.
This is a notice of proposed contract action and not a request for competitive proposals; however, all responsible sources may submit a capability statement or proposal, which shall be considered by the agency. All inquiries should be sent by email to Tabitha.Haggart@us.af.mil. Responses must be submitted by the date/time listed on the notice. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government in future procurements.
Responses received will be evaluated; however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. The Government anticipates an award date on or before 27 July 2026.
A Sole Source Justification will be attached to the subsequent Notice of Award in accordance with applicable regulation.
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