DOI OHA PHD Digital to Mail

The Department of the Interior, Office of Hearings and Appeals, Probate Hearings Division is conducting market research through this sources sought announcement to identify vendors capable of delivering secure digital-to-physical printing, fulfillment, and mailing services, with responses due by October 28, 2026. This is not a formal solicitation and does not constitute a commitment to award.

The contemplated requirement supports distribution of legally sensitive probate documents across OHA offices in Washington DC, Albuquerque, Twin Cities, Rapid City, and Billings. The Government anticipates approximately 8,000 Government-submitted jobs annually, generating 70,000 mailpieces and up to 900,000 printed black-and-white pages per year. Services must include secure electronic file receipt, printing, professional collation, binding, packaging, and USPS induction, with support for routine mailings and legally sensitive delivery methods including Certified Mail with signature services and Priority Mail Express.

Key requirements include a secure dashboard with job submission, tracking, status reporting, and invoicing capabilities; protection of personally identifiable information, Controlled Unclassified Information, and print-production data; FISMA Moderate (M/M/M) compliance; and FedRAMP Moderate authorization preferred for cloud-hosted capabilities. Contractor systems must obtain Authority to Operate or Authority to Use before production DOI data introduction. Performance standards mandate 100% correct recipient-document matching, 99.95% page completeness, 100% deadline-sensitive mail induction by assigned mail-by date, 1-hour cyber-privacy incident notification, and 100% invoice and postage reconciliation accuracy.

Capability statements should not exceed ten pages and address technical approach, production capacity, security controls, USPS capabilities, dashboard functionality, pricing structure, past performance, and teaming arrangements. The Government is considering NAICS Code 541199 (All Other Legal Services) and PSC Code R604 (Administrative-Mailing/Distribution) but invites alternate code recommendations. Respondents should submit to the Contract Specialist identified in the corresponding SAM.gov notice and not contact OHA personnel directly.