DoDEA Student Transportation Services to Vicenza Military Community, Italy
Closed Pre-Solicitation Posted
- Solicitation number
- HE1254REVICENZA
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485410 School and Employee Bus Transportation
- Place of performance
- Vicenza Veneto Italy
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) Procurement Office is conducting market research to identify qualified contractors capable of providing comprehensive student transportation services to the Vicenza Military Community in Italy. The procurement seeks a full-service contractor to supply all necessary personnel, including drivers, safety attendants, and safety aides, along with secured communication devices, supervision, services, supplies, and equipment required to operate student bus transportation routes. Services must comply with both DoDEA and Host Nation requirements for student transportation operations. Prospective contractors must demonstrate relevant experience and technical capabilities through submission of a statement of interest, a three-page capability statement detailing company qualifications and experience, and a non-binding Rough Order of Magnitude cost estimate. Responses must be submitted electronically by 11:00 AM EST on November 21, 2025, and respondents must be registered in the System for Award Management (SAM) to be eligible for future solicitation.
This is a non-set-aside procurement classified under NAICS code 485410 (School and Employee Bus Transportation) with a size standard of $30.0 million, and PSC code V222 (Passenger Motor Charter). The anticipated period of performance is scheduled to begin on August 1, 2026, and will include daily student commute routes, special education transportation, career practicum runs, and late activity bus runs utilizing vehicles ranging from 28-passenger to 53-passenger capacity. The Performance Work Statement requires contractors to meet 98-100% compliance standards across transportation objectives, safety protocols, vehicle maintenance standards, and incident reporting, with comprehensive personnel qualifications including language proficiency, background checks, and training requirements. No incumbent contractor information or specific award values are disclosed in this market research request, which does not constitute a binding solicitation or obligate the Government to any future commitments.
Notice text
2 versions
Update #2 · Latest ·
1. Purpose
Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide student bus transportation services in support of the Vicenza Military Community in Italy.
This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.
2. Scope of Work (Draft)
DoDEA is seeking full student transportation services to the Vicenza Military Community in Italy. Prospective contractor shall all personnel including drivers, safety attendants, safety aides, secured communication devices, supervision, services, supplies, and/or equipment necessary to perform student transportation services. Contracted services shall comply with DoDEA and Host Nation requirements for student transportation.
Please see the attached draft copy of the PWS attached to this RFI for more information. Please note that the draft PWS is subject to change up until the solicitation is issued.
The period of performance for these services are anticipated to start on 01 August 2026.
For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/Lodging/Recruitment: Passenger Motor Charter.
3. Requested Information
If your company is interested, capable, and qualified to provide these services, please submit the following:
A. Statement of Interest
Please indicate your interest in participating in this potential requirement.
B. Capability Statement (Maximum of 3 pages)
Please a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:
- Company name, address, and point of contact
- CAGE/NCAGE code and Unique Entity ID (UEI)
- Business size and socio-economic status (e.g. small business, 8(a), HUBZone), if applicable
- Relevant past performance examples
C. Rough Order of Magnitude (ROM) (SEE UPDATED INFORMATION IN THE "AMD" ATTACHMENT)
Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote. Please see the RFI-Sources Sought Notice for more details.
4. Submission Instructions
Submissions and inquiries pertaining to this RFI must be sent electronically to Esther.Yi@dodea.edu and Marcia.Lee@dodea.edu no later than 11:00AM Eastern Standard Time (EST) on 26 November 2025. Vendor’s email message shall state “HE125426REVICENZA” in the subject line. Telephone calls regarding this RFI will not be accepted.
5. Disclaimer
This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.
Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of Defense Education Activity.
Update #1 ·
1. Purpose
Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to identify companies capable of and qualified to provide student bus transportation services in support of the Vicenza Military Community in Italy.
This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments.
2. Scope of Work (Draft)
DoDEA is seeking full student transportation services to the Vicenza Military Community in Italy. Prospective contractor shall all personnel including drivers, safety attendant, safety aides, secured communication devices, supervision, services, supplies, and/or equipment necessary to perform student transportation services. Contracted services shall comply with DoDEA and Host Nation requirements for student transportation.
Please see the attached draft copy of the PWS attached to this RFI for more information. Please note that the draft PWS is subject to change up until the solicitation is issued.
The period of performance for these services are anticipated to start on 01 August 2026.
For purposes of this acquisition, the North American Industrial Classification System (NAICS) code is 485410, School and Employee Bus Transportation, Size Standard, $30.0M. The Product Service Code (PSC) is V222, Transportation/Travel/Relocation/Travel/Lodging/Recruitment: Passenger Motor Charter.
3. Requested Information
If your company is interested, capable, and qualified to provide these services, please submit the following:
A. Statement of Interest
Please indicate your interest in participating in this potential requirement.
B. Capability Statement (Maximum of 3 pages)
Please a brief description of your company’s qualifications, relevant experience, and technical capabilities to meet the draft scope of work. Include:
- Company name, address, and point of contact
- CAGE/NCAGE code and Unique Entity ID (UEI)
- Business size and socio-economic status (e.g. small business, 8(a), HUBZone), if applicable
- Relevant past performance examples
C. Rough Order of Magnitude (ROM)
Please submit a non-binding ROM cost estimate based on the draft scope. This estimate is for planning purposes only and will not be considered a formal quote. Please see the RFI-Sources Sought Notice for more details.
4. Submission Instructions
Submissions and inquiries pertaining to this RFI must be sent electronically to Esther.Yi@dodea.edu and Marcia.Lee@dodea.edu no later than 11:00AM Eastern Standard Time (EST) on 21 November 2025. Vendor’s email message shall state “HE125426REVICENZA” in the subject line. Telephone calls regarding this RFI will not be accepted.
5. Disclaimer
This RFI is issued solely for information and planning purposes. It does not constitute a solicitation and shall not be construed as a commitment by the Government. The Government will not reimburse respondents for any costs incurred in responding to this notice.
Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of Defense Education Activity.
Files
| File | Type | Posted |
|---|---|---|
| 26REVICENZA_RFI_SSN_AMD_111925.docx | DOCX document | |
| 26REVICENZA_PWS_111225.pdf | ||
| 26REVICENZA_RFI_SSN_111225.docx | DOCX document |
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