Document Delivery and Interlibrary Loan Request Management System

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This solicitation document and incorporated provisions and clauses are those in effect through August 07, 2019 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2019-04.

This NAICS code for this acquisition is 541511- Computer Programming Services. This announcement constitutes the formal Request for Proposal (RFP) and NO additional written solicitation will be issued.

NLM requires the services of a contractor that shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide and support a document delivery and interlibrary loan request management system as defined in the Statement of Work.

It is anticipated that ONE (1) firm-fixed price type award will be made from this solicitation and that the award will be made on or about August 28, 2018. It is anticipated that the award from this solicitation will be for a one year period of performance with options for four (4) successive one-year periods. The period of performance begins on or about September 2, 2019.

The offeror must complete SF1449 [Attachment C] and specify the price quoted for each Item Number listed in Block 23 of SF 1449. The attached Contract Terms and Conditions shall be made a part of any contract awarded as a result of this RFP [Attachment D]. The attached Addendum to Terms and Conditions of Purchase Order, and Invoice and Payment Instructions shall be made a part of any purchase order awarded as a result of this RFP [Attachments E and F]. A final best-value analysis will be performed taking into consideration the results of the technical evaluation, price analysis, and adequate resources to respond to the Government's need. The Government reserves the right to make an award to the contractor that offers the best value to the Government, technical merit, price, and other factors considered. The Government reserves the right to make an award to an offeror that is not the most highly technically rated and/or the offeror that is not the lowest priced offer. The NLM reserves the right to make a single award, multiple awards, or no award at all as a result of this RFP. In addition, the RFP may be amended or cancelled as necessary to meet NLM's requirement.

The Statement of Work for this requirement is included in the Attachments Section of this solicitation as Attachment A. You can find every attachment in the attachments section of this solicitation. You can find a list of the attachments at the end of this solicitation.

All proposals received via eCPS by August 26, 2018 at 10:00 a.m. E.T. will be considered by NLM.

The National Library of Medicine (NLM) requires proposals to be submitted via eCPS.:

1) Electronic copy via the NLM electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov/ . Vendors must submit questions via email to maryann.meza@nih.gov. The deadline for vendors to submit questions is 10:00 a.m. E.T., Friday, August 16, 2018. Inquiries regarding this procurement may be made via email to Maryann Meza, Contracting Officer, maryann.meza@nih.gov. Potential offerors must include the solicitation number "75N97019R00016MM" in the subject line.

For directions on using eCPS, go to https://ecps.nih.gov/home/howto and click on "How to Submit."

NOTE: To submit your electronic proposal using eCPS, all offerors must have a valid NIH External Directory Account, which provides authentication and serves as a vehicle for secure transmission of documents and communication with the NLM. The NIH External Directory Account registration process may take up to 24 hours to become active. Submission of proposals by facsimile or e-mail is not accepted.

Firms interested in responding to this notice must be able to provide the professional services required by NLM. All timely responses received via eCPS from responsible sources will be considered.

Solicitation Provisions Incorporated by Reference [FAR 52.252-1, February 1998]

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contract Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal. In lieu of submitting the full text provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.acquisition.gov.

Vendor shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR). The following clauses and provisions shall apply to this acquisition and maybe obtained from the web site: FAR 52.212-1, Instructions to Offerors-Commercial Items (April 2014), FAR 52.212-2, Evaluation-Commercial Items (October 2014). Offerors are advised to provide with their offer a completed copy of the following provisions: FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (March 2015)-With DUNS Number Addendum [52.204-6 (July 2013)].
The following FAR clauses apply to this acquisition: FAR 52.214-4, Contract Terms and Conditions-Commercial Items (December 2014)-With Addenda [Stop Work Order, FAR 52.242-15 (August 1989)]; FAR 52.217-5, Evaluation of Options (July 1990); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (March 2015), as well as the following clauses cited therein: FAR 52.222-41, Availability of Funds (April 1984); FAR 52.242-15, Stop Work Order (August 1989) with Alternate I (April 1984); FAR 52.242-17, Government Delay of Work (April 1984); and FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (July 2013).

List of Attachments for Solicitation 75N97019R00016-MM
A. Attachment A - Statement of Work
B. Attachment B - Technical Evaluation Criteria
C. Attachment C - SF 1449
D. Attachment D - Terms and Conditions
E. Attachment E - Addendum to Terms and Conditions
F. Attachment F - Invoice and Payment Instructions

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