DJI Matrice 200 unmanned aerial vehicle with accessories

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation No. 6913G618Q300064 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-97, effective January 24, 2018. The NAICS Code is 334511; the Small Business size standard is 1,250 employees.

The U.S. Department of Transportation, John A. Volpe National Transportation Systems Center (Volpe Center), in support of the Federal Railroad Administration (FRA), intends to procure on a competitive basis a DJI Matrice 200 unmanned aerial vehicle with accessories, in accordance with the contract line items (CLINs) listed below. The Volpe Center and the FRA are working with the Brunswick, Maine Police Department on a project to advance technologies to address the problem of trespassing on railroad rights of way. The Volpe Center is procuring this unmanned aerial vehicle to provide a mobile camera platform to assist in the detection and surveillance of trespassers on railroad property.

PERIOD OF PERFORMANCE

April 16, 2018 to June 29, 2018

DELIVERY LOCATION

All equipment and cables shall be delivered to:

US DOT/Volpe Center
125 Munroe Street
Receiving Dock
Cambridge, MA 02142
Attn: William Baron, V334

REQUIREMENTS

The Government intends to award a firm fixed price purchase order as a result of this Combined Synopsis/Solicitation. This notice is expected to result in a single award, subject to receipt of an acceptable quote. Please provide a fixed price quote on the following CLINs (Brand name only):

CLIN 0100 - DJI M200 drone, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0200 - Zenmuse FLIR XT camera, QTY: 4 EA

Unit Price $________________ Total $_________________

CLIN 0300 - Zenmuse X4S daylight camera, QTY: 1EA U

Unit Price $________________ Total $_________________

CLIN 0400 - DJI TB55 batteries, QTY: 4 EA

Unit Price $________________ Total $_________________

CLIN 0500 - GPC M200 Case, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0600 - Pix4d Mapper software (perpetual license), QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0700 - Full Service Configuration, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0800 - Onsite pilot training w/FAA Part 107 review, QTY: 1EA

Unit Price $________________ Total $_________________

CLIN 0900 - Onsite Pix4D Mapper training, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 1000 - Travel for trainer to Brunswick, ME, Not to Exceed QTY: 1 EA

Unit Price $________________ Total $_________________

Total amount for all CLINs (0100 and 1000) $___________________

INSTRUCTIONS TO OFFERORS:

FAR 52.212-1, Instructions to Offerors-Commercial Items - An award will be made to the offeror whose offer is considered to be the best value to the Government based on price. Training shall take place within four (4) weeks of delivery. The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen Marino, V-222, 55 Broadway, Cambridge, MA 02142. The signed offer must be submitted via e-mail to Karen.Marino@dot.gov. The time for receipt of offers is 3:00 PM Eastern Time on 4/13/2018. All Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically using the System for Award Management (SAM) accessible via http://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (o) of this provision. The Offeror is reminded that if it completes its annual representations and certifications electronically in SAM it must update its representations and certifications as necessary, but at least annually, to ensure they are kept current, accurate, and complete. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, is hereby incorporated by reference. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is hereby incorporated by reference Additional clauses cited in 52.212-5 that apply to this acquisition are: 52,209-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-15, 52.223-15, 52.223-16, 52.223-18, 52.225-1 and 52.232-33.  These references may be viewed at www.acquisition.gov/far and http://www.dot.gov/administrations/assistant-secretary-administration/transportation-acquisition- regulation-tar.

No telephone requests will be honored. The Government will not pay for any information received.

TRAINING LOCATION

Brunswick Police Department
85 Pleasant Street
Brunswick, ME 04011

TRAVEL

All travel performed under the resulting purchase order must be approved by the technical point of contact (Technical POC) and shall be performed in accordance with Federal Travel Regulations (FTR). The actual costs for lodging, meals, and incidental expenses will be considered reasonable and allowable if they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR. In accordance with FAR Subpart 31.205-46, a written justification must be provided to the Technical POC for amounts higher than the FTR maximum amounts. Travel will be reimbursed at actual costs (with a copy of the receipts for expenses) in the following categories:

1.) Airline Tickets (commercial rates)
2.) Hotel Expenses (Government rates unless pre-approved by the Technical POC)
3.) All Other Modes of Transportation (Taxi receipts are not required if less than $75.00)

Food and other miscellaneous expenses will be reimbursed at the prevailing FTR reimbursement rates.

The following FAR provision is incorporated by full text:

FAR 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION 2015-02)

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (APR 2015)

In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

FAR 52.203-99, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02)

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015)

The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 7 43 of Division E, Title VI I, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016)

As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that-

Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

The Offeror represents that-

It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and
It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR Clause 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

This RFQ is amended to include the attached Statement of Work (SOW) for the training requirements.

All other terms and conditions remain the same.

The RFQ is amended as follows:

1.  Change CLIN 0200 to read 1 EA.

2.  To provide the following questions and answers:

Question: CLIN 0200 - Zenmuse FLIR XT camera does not list the model number. Could you please clarify which model is needed for this requirement?

Answer: Zenmuse FLIR XT 640x512 30Hz 13mm.

Question: CLIN 0200 lists a quantity of 4 cameras with only 1 airframe in the bid, is this correct?

Answer: There was a typo in the FBO notice. We only need 1 of each camera. The item with Qty 4 was the battery.

Question: CLIN 0200 will require a DJI Zenmuse XT Gimbal Adapter to be compatible with the M200. Should I include this in my bid and at the quantity of 1 or 4?

Answer: An adapter is not needed now, one may be ordered at a later date.

All other terms and conditions remain the same.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation No. 6913G618Q300064 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-97, effective January 24, 2018. The NAICS Code is 334511; the Small Business size standard is 1,250 employees.

The U.S. Department of Transportation, John A. Volpe National Transportation Systems Center (Volpe Center), in support of the Federal Railroad Administration (FRA), intends to procure on a competitive basis a DJI Matrice 200 unmanned aerial vehicle with accessories, in accordance with the contract line items (CLINs) listed below. The Volpe Center and the FRA are working with the Brunswick, Maine Police Department on a project to advance technologies to address the problem of trespassing on railroad rights of way. The Volpe Center is procuring this unmanned aerial vehicle to provide a mobile camera platform to assist in the detection and surveillance of trespassers on railroad property.

PERIOD OF PERFORMANCE

April 16, 2018 to June 29, 2018

DELIVERY LOCATION

All equipment and cables shall be delivered to:

US DOT/Volpe Center
125 Munroe Street
Receiving Dock
Cambridge, MA 02142
Attn: William Baron, V334

REQUIREMENTS

The Government intends to award a firm fixed price purchase order as a result of this Combined Synopsis/Solicitation. This notice is expected to result in a single award, subject to receipt of an acceptable quote. Please provide a fixed price quote on the following CLINs (Brand name only):

CLIN 0100 - DJI M200 drone, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0200 - Zenmuse FLIR XT camera, QTY: 4 EA

Unit Price $________________ Total $_________________

CLIN 0300 - Zenmuse X4S daylight camera, QTY: 1EA U

Unit Price $________________ Total $_________________

CLIN 0400 - DJI TB55 batteries, QTY: 4 EA

Unit Price $________________ Total $_________________

CLIN 0500 - GPC M200 Case, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0600 - Pix4d Mapper software (perpetual license), QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0700 - Full Service Configuration, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 0800 - Onsite pilot training w/FAA Part 107 review, QTY: 1EA

Unit Price $________________ Total $_________________

CLIN 0900 - Onsite Pix4D Mapper training, QTY: 1 EA

Unit Price $________________ Total $_________________

CLIN 1000 - Travel for trainer to Brunswick, ME, Not to Exceed QTY: 1 EA

Unit Price $________________ Total $_________________

Total amount for all CLINs (0100 and 1000) $___________________

INSTRUCTIONS TO OFFERORS:

FAR 52.212-1, Instructions to Offerors-Commercial Items - An award will be made to the offeror whose offer is considered to be the best value to the Government based on price. Training shall take place within four (4) weeks of delivery. The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen Marino, V-222, 55 Broadway, Cambridge, MA 02142. The signed offer must be submitted via e-mail to Karen.Marino@dot.gov. The time for receipt of offers is 3:00 PM Eastern Time on 4/11/2018. All Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically using the System for Award Management (SAM) accessible via http://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (o) of this provision. The Offeror is reminded that if it completes its annual representations and certifications electronically in SAM it must update its representations and certifications as necessary, but at least annually, to ensure they are kept current, accurate, and complete. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, is hereby incorporated by reference. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is hereby incorporated by reference Additional clauses cited in 52.212-5 that apply to this acquisition are: 52,209-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52.223-15, 52.223-15, 52.223-16, 52.223-18, 52.225-1 and 52.232-33.  These references may be viewed at www.acquisition.gov/far and http://www.dot.gov/administrations/assistant-secretary-administration/transportation-acquisition- regulation-tar.

No telephone requests will be honored. The Government will not pay for any information received.

TRAINING LOCATION

Brunswick Police Department
85 Pleasant Street
Brunswick, ME 04011

TRAVEL

All travel performed under the resulting purchase order must be approved by the technical point of contact (Technical POC) and shall be performed in accordance with Federal Travel Regulations (FTR). The actual costs for lodging, meals, and incidental expenses will be considered reasonable and allowable if they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR. In accordance with FAR Subpart 31.205-46, a written justification must be provided to the Technical POC for amounts higher than the FTR maximum amounts. Travel will be reimbursed at actual costs (with a copy of the receipts for expenses) in the following categories:

1.) Airline Tickets (commercial rates)
2.) Hotel Expenses (Government rates unless pre-approved by the Technical POC)
3.) All Other Modes of Transportation (Taxi receipts are not required if less than $75.00)

Food and other miscellaneous expenses will be reimbursed at the prevailing FTR reimbursement rates.

The following FAR provision is incorporated by full text:

FAR 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION 2015-02)

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (APR 2015)

In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

FAR 52.203-99, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02)

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015)

The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 7 43 of Division E, Title VI I, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause.

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016)

As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that-

Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

The Offeror represents that-

It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and
It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR Clause 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.