District of Columbia National Guard Family Programs Youth Symposium
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W912R125QA008
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Alexandria, Virginia 22314, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The District of Columbia National Guard (DCNG) is seeking a commercial service provider to host its Family Programs Youth Symposium from July 11-13, 2025. The Department of the Army National Guard requires a facility in Alexandria, VA that can provide meals, lodging, and conference space for 50 attendees. Specific requirements include buffet-style meals (breakfast, lunch, and dinner), 25 double non-smoking guest rooms, a main Grand Ball Room, and a separate breakout room with banquet-style seating. Evaluation criteria will focus on price and compliance with the detailed purchase description, with quotes due by March 3, 2025, at 17:00 EST. Potential offerors must submit a completed copy of 52.212-3 Alt I, Offeror Representations and Certifications, and questions were to be submitted by February 27, 2025, at 16:30 EST.
This solicitation (W912R1-25-Q-A008) is a 100% small business set-aside with a size standard of $40 million under NAICS code 721110 for Hotels (except Casino Hotels) and Motels. The contract will be awarded on a firm-fixed-price basis, with the anticipated award date of March 6, 2025. The facility must be located within a 5-mile radius of zip code 22314, rated 3 stars or higher, and provide complimentary WiFi and free parking for 10 vehicles. The total contract will cover three contract line items (CLINs) for meals, lodging, and conference space, with specific requirements for serving times, room configurations, and facility amenities. The contracting office is the USPFO District of Columbia National Guard, with Major Darrin Weaver as the Contracting Officer and MSG Terrell Moore as the Contract Specialist.
Notice text
4 versions
Update #4 · Latest ·
Amendment 003:
The purpose of this amendment is to:
1.) Post final questions & answers (Q&A) received prior to the submission deadline of 27 February 2025 @ 16:30 PM EST.
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Amendment 002:
The purpose of this amendment is to:
1.) Add revised purchase description
2.) Post questions & answers (Q&A) received as of 26 February 2025
3.) Extend the response date to 03 March 2025 February 2025 @ 17:00 PM EST
-------------------------------------------------------------------------------------------------------------------------------------------------------------------
Amendment 001:
The purpose of this amendment is to:
1.) Add the following provisions and clauses: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, 52.232-39, Unenforceability of Unauthorized Obligations, FAR Clause 52.219-14, Limitations on Subcontracting (FEB 2023) (Deviation 2021-O0008, 252.204-7003, Control of Government Personnel Work Product, 252.204-7016 - Covered Defense Telecommunications Equipment or Services—Representation
2.) Update the addendum to 52.212-1 to include NG Agency Protest Program language.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
District of Columbia National Guard
Family Programs Youth Symposium
Combined Synopsis/Solicitation
1.0 This is a Request for Quote for commercial products/services prepared in accordance with the format in Subpart 13.106-1, as supplemented with additional information included in this notice. This announcement constitutes the only RFQ; quotations are being requested and a written solicitation will not be issued.
1.1. A Request for Quotation (RFQ) under number: W912R1-25-Q-A008
1.2. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (17 January 2025).
1.3. Small Business Set-Aside: 100%; Applicable Size Standard is Dollars: $40,000,000.00
1.4. NAICS Code: 721110- Hotels (except Casino Hotels) and Motels
1.5. Product or Service Code (PSC): V231 – Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel
1.6. Posting Date: 25 February 2025
1.7. Question Submission Deadline: 27 February 2025 @ 16:30 PM EST
1.8. Response Date: 03 March 2025 February 2025 @ 17:00 PM EST
1.9. Contracting Office: USPFO District Of Columbia National Guard
189 Poremba Court Bldg. 350 JBAB
Washington, DC 20373
1.10. Government Points of Contact
• Contracting Officer: MAJ Darrin Weaver at darrin.j.weaver.mil@army.mil, (904) 823-0567
• Contract Specialist: MSG Terrell Moore at terrell.a.moore.mil@army.mil, (717) 861-9282
1.11. Line-item number(s) and items, quantities, and units of measure, Date(s) and place(s) of delivery and acceptance and FOB point: See schedule below.
1.12. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition.
1.13. Offerors shall include a completed copy of 52.212-3 Alt I, Offeror Representations and Certifications- Commercial Products and Commercial Services with its quote.
1.14. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.
1.15. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below in full text, for list of additional applicable clauses.
1.16. Additional contract provisions and clauses are applicable and included below.
Update #3 ·
Amendment 002:
The purpose of this amendment is to:
1.) Add revised purchase description
2.) Post questions & answers (Q&A) received as of 26 February 2025
3.) Extend the response date to 03 March 2025 February 2025 @ 17:00 PM EST
-------------------------------------------------------------------------------------------------------------------------------------------------------------------
Amendment 001:
The purpose of this amendment is to:
1.) Add the following provisions and clauses: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, 52.232-39, Unenforceability of Unauthorized Obligations, FAR Clause 52.219-14, Limitations on Subcontracting (FEB 2023) (Deviation 2021-O0008, 252.204-7003, Control of Government Personnel Work Product, 252.204-7016 - Covered Defense Telecommunications Equipment or Services—Representation
2.) Update the addendum to 52.212-1 to include NG Agency Protest Program language.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
District of Columbia National Guard
Family Programs Youth Symposium
Combined Synopsis/Solicitation
1.0 This is a Request for Quote for commercial products/services prepared in accordance with the format in Subpart 13.106-1, as supplemented with additional information included in this notice. This announcement constitutes the only RFQ; quotations are being requested and a written solicitation will not be issued.
1.1. A Request for Quotation (RFQ) under number: W912R1-25-Q-A008
1.2. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (17 January 2025).
1.3. Small Business Set-Aside: 100%; Applicable Size Standard is Dollars: $40,000,000.00
1.4. NAICS Code: 721110- Hotels (except Casino Hotels) and Motels
1.5. Product or Service Code (PSC): V231 – Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel
1.6. Posting Date: 25 February 2025
1.7. Question Submission Deadline: 27 February 2025 @ 16:30 PM EST
1.8. Response Date: 03 March 2025 February 2025 @ 17:00 PM EST
1.9. Contracting Office: USPFO District Of Columbia National Guard
189 Poremba Court Bldg. 350 JBAB
Washington, DC 20373
1.10. Government Points of Contact
• Contracting Officer: MAJ Darrin Weaver at darrin.j.weaver.mil@army.mil, (904) 823-0567
• Contract Specialist: MSG Terrell Moore at terrell.a.moore.mil@army.mil, (717) 861-9282
1.11. Line-item number(s) and items, quantities, and units of measure, Date(s) and place(s) of delivery and acceptance and FOB point: See schedule below.
1.12. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition.
1.13. Offerors shall include a completed copy of 52.212-3 Alt I, Offeror Representations and Certifications- Commercial Products and Commercial Services with its quote.
1.14. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.
1.15. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below in full text, for list of additional applicable clauses.
1.16. Additional contract provisions and clauses are applicable and included below.
Update #2 ·
The purpose of this amendment is to:
1.) Add the following provisions and clauses: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, 52.232-39, Unenforceability of Unauthorized Obligations, FAR Clause 52.219-14, Limitations on Subcontracting (FEB 2023) (Deviation 2021-O0008, 252.204-7003, Control of Government Personnel Work Product, 252.204-7016 - Covered Defense Telecommunications Equipment or Services—Representation
2.) Update the addendum to 52.212-1 to include NG Agency Protest Program language.
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
District of Columbia National Guard
Family Programs Youth Symposium
Combined Synopsis/Solicitation
1.0 This is a Request for Quote for commercial products/services prepared in accordance with the format in Subpart 13.106-1, as supplemented with additional information included in this notice. This announcement constitutes the only RFQ; quotations are being requested and a written solicitation will not be issued.
1.1. A Request for Quotation (RFQ) under number: W912R1-25-Q-A008
1.2. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (17 January 2025).
1.3. Small Business Set-Aside: 100%; Applicable Size Standard is Dollars: $40,000,000.00
1.4. NAICS Code: 721110- Hotels (except Casino Hotels) and Motels
1.5. Product or Service Code (PSC): V231 – Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel
1.6. Posting Date: 25 February 2025
1.7. Question Submission Deadline: 27 February 2025 @ 16:30 PM EST
1.8. Response Date: 28 February 2025 @ 17:00 PM EST
1.9. Contracting Office: USPFO District Of Columbia National Guard
189 Poremba Court Bldg. 350 JBAB
Washington, DC 20373
1.10. Government Points of Contact
• Contracting Officer: MAJ Darrin Weaver at darrin.j.weaver.mil@army.mil, (904) 823-0567
• Contract Specialist: MSG Terrell Moore at terrell.a.moore.mil@army.mil, (717) 861-9282
1.11. Line-item number(s) and items, quantities, and units of measure, Date(s) and place(s) of delivery and acceptance and FOB point: See schedule below.
1.12. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition.
1.13. Offerors shall include a completed copy of 52.212-3 Alt I, Offeror Representations and Certifications- Commercial Products and Commercial Services with its quote.
1.14. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.
1.15. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below in full text, for list of additional applicable clauses.
1.16. Additional contract provisions and clauses are applicable and included below.
Update #1 ·
District of Columbia National Guard
Family Programs Youth Symposium
Combined Synopsis/Solicitation
1.0 This is a Request for Quote for commercial products/services prepared in accordance with the format in Subpart 13.106-1, as supplemented with additional information included in this notice. This announcement constitutes the only RFQ; quotations are being requested and a written solicitation will not be issued.
1.1. A Request for Quotation (RFQ) under number: W912R1-25-Q-A008
1.2. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (17 January 2025).
1.3. Small Business Set-Aside: 100%; Applicable Size Standard is Dollars: $40,000,000.00
1.4. NAICS Code: 721110- Hotels (except Casino Hotels) and Motels
1.5. Product or Service Code (PSC): V231 – Transportation/Travel/Relocation- Travel/Lodging/Recruitment: Lodging, Hotel/Motel
1.6. Posting Date: 25 February 2025
1.7. Question Submission Deadline: 27 February 2025 @ 16:30 PM EST
1.8. Response Date: 28 February 2025 @ 17:00 PM EST
1.9. Contracting Office: USPFO District Of Columbia National Guard
189 Poremba Court Bldg. 350 JBAB
Washington, DC 20373
1.10. Government Points of Contact
• Contracting Officer: MAJ Darrin Weaver at darrin.j.weaver.mil@army.mil, (904) 823-0567
• Contract Specialist: MSG Terrell Moore at terrell.a.moore.mil@army.mil, (717) 861-9282
1.11. Line-item number(s) and items, quantities, and units of measure, Date(s) and place(s) of delivery and acceptance and FOB point: See schedule below.
1.12. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition.
1.13. Offerors shall include a completed copy of 52.212-3 Alt I, Offeror Representations and Certifications- Commercial Products and Commercial Services with its quote.
1.14. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.
1.15. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below in full text, for list of additional applicable clauses.
1.16. Additional contract provisions and clauses are applicable and included below.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| District of Columbia National Guard Family Programs Youth Symposium | Award Notice | |
| This notice | Solicitation |
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