Digital K-6 Student Learning Portfolio
Closed Special Notice Posted
- Solicitation number
- HE125425QE077
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 611710 Educational Support Services
- PSC
- U009 Education/Training- General
- Place of performance
- Alexandria, Virginia 22350, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) has issued a Special Notice for a Digital K-6 Student Learning Portfolio procurement, originally structured as a sole source acquisition but subsequently modified to a Women-Owned Small Business (WOSB) set-aside opportunity. This procurement seeks a cloud-based, commercial off-the-shelf digital learning portfolio system to capture student work across DoDEA's K-6 educational system serving approximately 39,500 students and 2,500 teachers across 161 schools worldwide. The contract structure is a Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity arrangement with a base period from September 15, 2025 to July 14, 2026, plus four potential option years. The solicitation has been amended to extend the response deadline to August 22, 2025, at 12:00 PM. The procurement falls under NAICS code 611710 (Educational Support Services) and requires comprehensive technical capabilities including integration with existing systems, cybersecurity compliance, and professional learning support.
The primary objective is to implement a turnkey digital portfolio solution that enables students to create, store, and share their academic work while providing teachers with tools for assessment, communication, and standards-aligned activities across DoDEA's global network of schools. Contractors must submit detailed responses including pricing, Terms of Service, technical specifications, cloud security questionnaires, and privacy compliance documentation to Contract Specialist Mumbi Mutala. Eligibility is restricted to Women-Owned Small Business concerns, representing a significant change from the original sole source approach outlined in the initial notice. The system must meet stringent DoD cybersecurity requirements including FedRAMP Level 2 compliance, data encryption standards, and secure U.S.-based data storage. The procurement emphasizes scalability, device compatibility, single sign-on integration with ClassLink, and comprehensive technical support to serve DoDEA's diverse educational environment spanning multiple continents and time zones.
Notice text
2 versions
Update #2 · Latest ·
This is a sole source notice of intent and is not a request for proposals or quotations. The determination not to compete this proposed contract action is solely within the discretion of the Government. The Government will not reimburse respondents for any costs associated with preparing or submitting a response to this notice.DoDEA requires a cloud-based digital, commercial, off-the-shelf (COTS), ready-to-deploy, turnkey K-6 learning portfolio to capture K-6 student work systemwide. DoDEA intends to award a sole source Firm-Fixed Price (FFP) contract pursuant to FAR 13.501(a), a sole source acquisition under the authority of the special
program for commercial supplies or services. Only one responsible entity can meet DoDEA’s requirements, and no other supplies or services will satisfy theagency’s requirements. The anticipated award contract type is a Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ). The period ofperformance will consist of a 10 month base and (2) 1 month Option Months..
See attached PWS for more information
Attachment(s):
1. Draft Performance Work Statement (PWS) for Digital K-6 Student Learning Portfolio - "25QE077_ATTCH5_PWSv2_072825"
The purpose of this amendment is to execute the following:
1. Extend the due date of the solicitation to 08/22/2025
See "25QE077_P0001_AMND1_081825" the for details
Update #1 ·
This is a sole source notice of intent and is not a request for proposals or quotations. The determination not to compete this proposed contract action is solely within the discretion of the Government. The Government will not reimburse respondents for any costs associated with preparing or submitting a response to this notice.DoDEA requires a cloud-based digital, commercial, off-the-shelf (COTS), ready-to-deploy, turnkey K-6 learning portfolio to capture K-6 student work systemwide. DoDEA intends to award a sole source Firm-Fixed Price (FFP) contract pursuant to FAR 13.501(a), a sole source acquisition under the authority of the special
program for commercial supplies or services. Only one responsible entity can meet DoDEA’s requirements, and no other supplies or services will satisfy theagency’s requirements. The anticipated award contract type is a Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ). The period ofperformance will consist of a 10 month base and (2) 1 month Option Months..
See attached PWS for more information
Attachment(s):
1. Draft Performance Work Statement (PWS) for Digital K-6 Student Learning Portfolio - "25QE077_ATTCH5_PWSv2_072825"
Files
| File | Type | Posted |
|---|---|---|
| 25QE077_P0001_AMND1_081825.pdf | ||
| 25QE077_P0001_AMND1_CC 081825.pdf | ||
| 25QE077_ATTCH3_FAR_DFARS_FILLINS_112824.docx | DOCX document | |
| 25QE012_ATTCH1_v2_PRICINGSHT_081125.xlsx | XLSX spreadsheet | |
| 25QE077_ATTCH2_TOSv2_072425.docx | DOCX document | |
| 25QE077_ATTCH7_SOL_081325.pdf | ||
| 25QE077_ATTCH4_CloudQ_112824.pdf | ||
| 25QE077_ATTCH5_PWSv2_072825.pdf | ||
| 25QE077_ATTCH6_PRVCY_072825.pdf |
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