Department of Veterans Affairs Financial Services Center Mail Postage Equipment
Closed Solicitation Posted
- Solicitation number
- 36C10X25Q0025
- Agency
-
VA Strategic Acquisition Center Frederick
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business Sole Source
Opportunity facts
- NAICS code
- 561499 All Other Business Support Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Austin, Texas, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Strategic Acquisition Center Frederick is seeking to procure a mail postage equipment system for the VA Financial Service Center (FSC) mailroom in Austin, TX. The equipment must be capable of processing up to 30,000 pieces per month at speeds of 1,875 envelopes per hour, with Wi-Fi connectivity for parcel services and a meter head included. The solicitation requires the contractor to provide on-site installation, comprehensive training on equipment operation and postage funding options, and maintain a 4-hour on-site maintenance response time during standard business hours. The contract will be awarded on a lowest-price technically acceptable basis, with quotes due by 1:00 PM EST on December 12, 2024, and preliminary questions accepted until 12:00 PM EST on December 5, 2024. The procurement process will evaluate vendors based on their ability to meet the technical specifications and provide the required support services.
The contract is specifically set aside for verified Service-Disabled Veteran-Owned Small Businesses under NAICS code 561499, with a size standard of $21.5 million. The contract structure includes a base period with options that cannot exceed a total of five years. The procurement will cover a single piece of mail postage equipment to be delivered to the VA FSC facility, with the contractor responsible for quarterly preventive maintenance including cleaning, inspection, and troubleshooting. While no specific incumbent contractor is mentioned, the solicitation emphasizes the need for a comprehensive solution that includes the physical equipment, necessary supplies like ink, and ongoing technical support. The place of performance is confirmed as Austin, Texas, where the VA Financial Service Center will utilize the new mail postage equipment to process outgoing mail for various departmental communications.
Notice text
The Department of Veteran’s Affairs (VA) Financial Service Center (FSC) has a requirement for one (1) mail postage equipment to support mailouts. VA-FSC is responsible for processing outgoing mail for various departments in the VA FSC mailroom. The equipment will need to be able to process up to 30,000 per month. The Contractor shall provide training on how to use the postage machine to include but not limited to, training on postage funding and payment options. Meter head must be included in the equipment along with Wi-Fi to communicate with parcel services. Equipment ink required as needed. Letters are processed in window #10 envelopes and 8”x10” envelopes.
Files
| File | Type | Posted |
|---|---|---|
| 36C10X25Q0025.pdf |
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