Dental Supplies

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THIS IS A SOURCES SOUGHT NOTICE FOR INFORMATION ONLY: THIS IS NOT A REQUEST FOR QUOTES/PROPOSALS OR AN INVITATION FOR BIDS.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals.  Submission of any information in response to this market survey is purely voluntary and will be used only for market research purposes to determine availability of sources, commerciality, and competitive strategy.  The government assumes no financial responsibility for any costs associated with any response to this notice as incurred by prospective contractors.  

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Project Title:  Procurement of Dental Supplies

Tracking Number: GRSSC-24-SS-0022

The Navajo Area Indian Health Service (NAIHS), Gallup Regional Supply Service Center (GRSSC) is seeking capable, 1) Native American Owned or Indian Economic Enterprise Small Businesses, or 2) any other Socio-Economic Small Businesses interested in providing the attached list of supplies #1 and #2 of Dental Supplies to satisfy this requirement.

The Indian Health Service (IHS), Gallup Regional Supply Service Center is located at 2400 Fuhs Avenue, Building #10, Gallup, NM 87301.  GRSSC is seeking capable sources for the procurement of dental supplies that are in stock and available to be shipped immediately (10 days after receipt of order).  The anticipated period of performance will be for ten (10) business days from the date of contract award. 

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 399114, Dental Equipment and Supplies Manufacturing.
The government will evaluate market information to ascertain potential market capacity to provide supplies with those described in this notice. 

In accordance with the Buy Indian Act, 25 U.S.C. 47, the Indian Health Service shall give preference at all times, as far as practicable, to Indian economic enterprises.  If your firm is capable of providing the supplies and/or services described in this notice, complete the attached representation form and submit it along with the rest of the requested documents identified in this notice.

THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH WILL BE USED TO DETERMINE THE ACQUISITION STRATEGY SUCH AS INDIAN-OWNED ENTERPRISE SET ASIDES, TOTAL SMALL BUSINESS SET ASIDE, ANY OTHER SOCIO-ECONOMIC SET ASIDE, OR UNRESTRICTED.

NOTE: If this requirement is set-aside, FAR 52.219-14 (DEVIATION 2019-01) Limitations on Subcontracting will apply; similarly-situated entity description applies. This clause requires that the concern perform at least 50 percent (50%) of the cost of the contract, not including the cost of materials, with its own employees.

SUBMISSION INSTRUCTIONS:

All interested sources must submit a capabilities package to the primary point of contact listed below, no later than 4:30 PM, April 26, 2024, MST.

AT A MINIMUM, THE FOLLOWING INFORMATION MUST BE SUBMITTED TO THE POC LISTED IN THIS NOTICE:

1.  Confirm the Buy-Indian set-aside status you qualify for under following NAICS Code:  339114, Dental Equipment and Supplies Manufacturing.  If the proposed NAICS is not the customary or applicable NAICS relative to the needs description, include your firm’s proposed NAICS and rationale for the different NAICS.

2.  Evidence of recent (within five years) experience in providing products listed on the requirement which include:

• Provide a list of all private industry or government contracts for similar items you have delivered.  Please include the contract numbers, customer point of contact with current telephone numbers, e-mail addresses, addresses, dollar value of the contract and brief description of the supplies provided on the contract.
• Geographic Coverage
• Provide documentation you are an approved distributor of the supplies.
• Delivery/Logistics: Provide evidence that the items are readily available and can meet the Delivery Timeframe (7-10 days after receipt of order).
• Warranty:  Provide information on your return policy for any damages, overages and shortages.

3. Provide firm’s UEI Number.

4.  Fill out the attached IHS Buy Indian Act Indian Economic Enterprise Representation Form.  If Non-Indian, indicate firm’s size – small or other-than-small; and other socio-economic program participation such as small-disadvantaged, 8(a)-certified, HUBZone, SDVOSB, and/or WOSB/EDWOSB

5.  A positive statement of your intention to submit a quote to an upcoming solicitation as a prime contractor.

6.  Confirm you are registered with Invoice Payment Platform (IPP), government payment processing software.

All of the above information must be submitted in sufficient detail for a decision to be made on availability of interested qualified Buy-Indian parties. Failure to submit the required information may result in a non-capable status.  If adequate interest is not received from Buy-Indian concerns, the solicitation may be issued as another type of set aside or unrestricted without further notice.

Point of Contact:

• Karen James, Contract Specialist, (505) 722-1159, karen.james@ihs.gov
• Lesley Roberts, Purchasing Agent, (505) 722-1149, lesley.roberts@ihs.gov

Place of Performance:

• Gallup Regional Supply Service Center, 2400 Fuhs Avenue, Bldg.#10, Gallup, NM 87301

Disclaimer and Important Notes:  This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result if this sources sought synopsis is strictly voluntary.  Responses will not be returned.  No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government’s use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate.  Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.  Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.  After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE.  However, responses to this notice will not be considered adequate responses to a solicitation.

All of the above information must be submitted in sufficient detail for a decision to be made on availability of interested qualified Buy-Indian parties. If adequate interest is not received from Buy-Indian concerns, the solicitation may be issued as another type of set aside or unrestricted without further notice.