Dental Lab Services

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Network Contracting Office (NCO) 15 located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to furnish all labor, supervision, materials, and equipment necessary to accomplish the surveillance, trapping, pesticide applications, and pest removal components of the IPM Program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention within the Marion VA Medical Center; 2401 West Main Street, Marion, IL 62959-1188.  

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSBs) are being sought based on the Veterans Administration requirement with Public Law 109-461, Vets First Contracting Program. However, if response by SDVOSB or VOSB firms proves inadequate, an alternate set-aside or full and open competitive solicitation may result. No sub-contracting opportunity is anticipated.  The North American Classification System (NAICS) code for this acquisition is 339116 (Dental Laboratories). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail: to susan.miller99@va.gov. All information submissions should be received no later than 11:59 pm CST on June 7, 2020. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published.

      STATEMENT OF WORK (SOW)

General:  Contractor shall provide all labor, material and equipment necessary to repair and or fabricate full dentures, acrylic and wire partials with clasps, and metal framework partial dentures with clasps, and other miscellaneous services for the Department of Veteran Affairs, 1500 N. Westwood Blvd., Poplar Bluff, Missouri 63901.  Other VA Medical Centers within VA Heartland Network 15 can use the contract on a non-mandatory basis as backup to their existing providers.  No alloys shall contain Tyconium.

Pick-up and Deliveries:   Pick–up and deliveries shall be at the cost of the contractor. Pick-ups and deliveries shall be made through UPS and/or FedEx shippingaddress to John J Pershing VAMC 1500 N. Westwood Blvd., Poplar Bluff, Missouri ATTENTION: DENTAL CLINIC.  All materials delivered shall have the patients’ name and last four numbers of his or her social security number affixed to it according to Missouri State Law. .

 

(A). GENERAL INFORMATION:

 

(1). Title of Project:  Furnishing Dental Laboratory appliances for the following VA Medical Center. 

 

John J. Pershing VA Medical Center

1500 N Westwood Blvd

Poplar Bluff MO 63901-3318

(2). Scope of Work:  This contract will provide dental appliances to the VA Medical Facility to enable our veterans functioning mastication that allows them to have over all better heath and oral care.

(3). Background:   The absence of teeth impairs one’s ability to properly bite, chew or tear food for consumption.

(4). Performance Period:  The Contractor shall begin the work required under this SOW commencing with the effective date of award, unless otherwise directed by the CO, and shall provide continuous service until the date of contract expiration.

(5). Type of Contract:  Firm-Fixed-Price.

(6). Extension of Contract. This contract may be extended for up to four (4) one (1) year option periods at the option of the VA in accordance with FAR 52.217‑9, Option to Extend the Term of the Contract.  Notice of an extension must be served in writing by the VA prior to the scheduled expiration date.  An extension may be exercised subject to the continued acceptable performance and responsibility of the Contractor, the continued requirement for services, and the availability of funds.

(B). CONTRACT AWARD MEETING:  The Contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the Contractor that a kick off meeting is waived.

 

(C). SERVICES TO BE PROVIDED:   The Contractor shall supply all labor, materials, equipment, tools, supervision, any and all incidentals necessary to perform fabrication all any and all appliances requested in accordance with all state, federal, local and OSHA Regulations, in accordance with the specifications, terms, and conditions of this contract.

(1). Description of Services:

                                                                                     

Denture Services: 

1. Contractor  price for a finished denture shall include the following:

1. Mount and set-up teeth in wax for try in.
2. Finished denture
3. Patient’s last name on the denture, and or partial denture according to Missouri State Law.

1. Contractor shall be required to use Lucitone 199 or equivalent product.

1. Processing of dentures shall be by heat cure technique.

1. Finished dentures will be evaluated for the following:

a.             Balance occlusion.

b.             Aesthetics.

c.             Contour and polish.

    

1. All denture teeth will be supplied by the contractor.

1. The contractor will provide cast partial frame work for removable partial dentures.

1. Contractor shall not alter borders.

Miscellaneous Services:  Contractor shall provide the following:

1. Pour pindex crown and bridge dies.
2. Denture repairs.
3. Reline dentures.
4. Fabricate custom impression trays.
5. Construct surgical and occlusal splints.
6.  Fabricating of Gold, PFM, or Ceramic crowns, no crowns shall contain lead

Quality of the Product: 

     The government requires a finished denture to be of a higher quality than a typical “economy type” denture.

 

 

Delivery Schedule:

 

     The following delivery schedule is required for the below listed procedures.  All delivery times are based on work days.

 

 

Procedure

Delivery Time

Models, Dies & Articulations

7 days

Bite Block or Tray

7 days

Set Up

7 days

Denture Finish

7 days

Reline

3 days

Repair

2 days

*Example:   If the contractor receives denture repair on Monday, the Government requires delivery of the repaired denture no later than the close of business (4:30 PM) on Wednesday.

Monthly Invoices:  All monthly charges shall be to OB10. Monthly invoices and individual billing shall provide an itemized listing of all patients name’s,  appropriate dental billing to include ADA codes for each completed  procedure in addition to the designated Contract Number.

Sanitation: 

1. All impressions and other items that have contacted oral tissues will be properly sanitized prior to the dental lab receiving it.  One of  two techniques will be used:  (1) immerse in a 1:10 dilution of sodium hypochlorite for 10 minutes.  (2) ADA approved disinfection  method
2. All materials returned to the VA shall have been disinfected by use of an ADA approved chemical disinfectant.

ADA Codes used but not limited to the ones as examples as follows:

D5110

Dentures complete maxillary  

2 each

D5120

Dentures complete mandible            

2 each

D5130

Dentures immediate upper                

2 each

D5140

Dentures immediate lower

2 each

D5211

Dentures max partial resin                 

2 each

D5212

Dentures mand part resin                   

2 each

D5213

Dentures max part metal                    

2 each

D5214

Dentures mand part metal                  

2 each

D5510

Rep broken complete dent base         

10 each

D5610

Repair resin saddle or base                  

6 each

D5620

Repair cast framework                          

2 each

D5630

Repair or replace broken broken clasp

10 each

D5640

Replace broken teeth- per tooth            

10 each

D5650

Add tooth to existing part

10 each

D5660

Add clasp to partial                                 

5 each

D5680

Replace broken clasp with new clasp

5 each

D5690

Each additional clasp with rest        

5 each

D5750

Reline max complete denture           

5 each

D5751

Reline mand complete denture          

5 each

D5810

Interim complete denture max

2 each

D5811

Interim complete denture mand 

2 each

D5820

Interim partial denture max                  

2 each

D5821

Interim partial denture mand               

2 each

D5860

Overdenture-complete, by report         

2 each

D5861

Overdenture-partial, by report              

2 each

 D2750

 Crown porcelain w/h noble m

 2 each

 D2790

Crown full cast high noble m

12 each

D6219

Prosthodont high noble metal

2 each

 D6212

Bridge noble metal cast

 2 each

D6240

Bridge porcelain high noble

2 each

D6242

Bridge porcelain noble metal

2 each

D6750

Crown porcelain high noble

2 each

D6790

Crown full high noble metal

2 each

D6792

Crown full noble metal cast

2 each

 D2740

Crown porcelain/ceramic subs

2 each

Contractor shall be required to keep record management and present record management upon request by qualified VA personnel.

Contracting Officer Representative (COR) is responsible for ensuring that contractor personnel complete VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information training (see appendix A) on an annual basis. COR will maintain copies of training per Records Management guidelines.  

RECORDS MANAGEMENT

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
6. The Government Agency owns the rights to all data/records produced as part of this contract.
7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.