Deere 5120ML Orchard Tractor, or comparable

This is a combined synopsis/solicitation for commercial goods and commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 12405B24Q0322 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2024-05. This will be a small business set-aside. The NAICS code is 333111 - Farm Machinery and Equipment Manufacturing with a small business size standard of 1,250 employees.

The USDA, ARS, in Byron, GA has a new requirement for 125hp Orchard Tractor that meets or exceeds the following:

Minimum Requirements

1) Must include 125HP, tractor width of 5.25 ft with narrow MFWD axle.

2) Powr8™ 32F/16R Transmission with Creeper.

3) Connectivity Hardware - integrated cab wiring harness and Modem- 4G capable

4) Pressure-flow compensated (PFC) hydraulics.

5) Triple Stackable Rear Deluxe Selective Control Valves with Lever Controls

6) Electronic Hitch Control.

7) Shiftable Rear Three Speed PTO - 540/540E/1000.

8) Ball End Telescoping Draft Links (Cat. 2) with Mechanical Center Link and LH and RH Adjustable Lift Links

9) Drawbar – Hammerstrap and Chain Clevis Kit

10) 280/70R18 Radial front tires and 420/70R28 Radial rear tires.

11) External Mirror Kit, LED Headlights, Hood Guard

12) Must include heat, air conditioning, and Stereo with AM/FM, Bluetooth Steaming, DAB+, Hands Free Calling Capable

13) Must include EDL Machine Data Link 3 (EDL v3) Wireless Kit and Customer Service Advisor

DELIVERY DUE DATE: The Government requires delivery on or before 30 ARO, however, each offeror shall include their proposed delivery schedule as part of their quotation.

Please ensure all email correspondence includes the solicitation number in the subject line.  Emails without the RFQ number in the subject line may not be seen, read, and /or reviewed and therefore disqualified from consideration.

The government anticipates award of a firm fixed priced contract resulting from this solicitation to the responsible offeror whose offer conforms to the specifications that will be the most advantageous to the government in accordance with FAR 13.106-2.

Responses shall include a quote on company letterhead, to include vendor’s SAM.gov UEI number, technical specifications, descriptive material, product country of origin, unit price per item, capabilities of the offeror’s equipment, total price to include shipping, and valid for at least 60 days after receipt of quote.  Offerors shall identity where the offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein.

REJECTION OF QUOTATION: Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit an offer and will be considered.

The following clauses and provisions apply to this acquisition. 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.; 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.; 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services, the significant evaluation factors, in the relative order of importance, are (i) technical capability of the item offered to meet the Government requirement including delivery date; (ii) price; and (iii) past performance, based on F.O.B. Destination. Award will be made based on overall BEST VALUE to the Government.

AGAR Clauses

452.211-70 Brand Name or Equal.

425.211-71 Equal Products Offered.

452.204-70 Modification for Contract Closeout

As prescribed in USDA’s Contracting Desk Book 404.804 and 413.302-5, and 416.102, insert the following clause:

MODIFICATIONFOR CONTRACT CLOSEOUT (DEVIATION JUNE 2024)

“Upon contract closeout for contracts utilizing anything other than cost reimbursement:

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and/or Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the CO within 120 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of

(End of clause)

PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer. 

Contractors intending to conduct business with the Federal Government MUST register with the System for Award Management (SAM) database prior to submitting quotation. You may register online at www.sam.gov. Any amendment and documents related to this procurement will be available electronically at the Internet site: http://www.SAM.gov.

QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov, NO LATER THAN 1:00 p. m. ET, July 29, 2024. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.

QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov , NO LATER THAN 5:00 p. m. ET, August 2, 2024.

Place of Performance:

USDA-ARS SEFTNRL
21 Dunbar Rd

Byron, GA 31008

Primary Point of Contact:

Richard Hawthorne

Purchasing Agent

richard.hawthorne@usda.gov.