Debt Collection Services
Cancelled Pre-Solicitation Posted
- Solicitation number
- SRNS07092025DEBTCOLLECTION
- Agency
-
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561440 Collection Agencies
- PSC
- R705 Support- Management: Debt Collection
- Place of performance
- Aiken, South Carolina 29803, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Savannah River Nuclear Solutions, LLC (SRNS), operating under a Department of Energy National Nuclear Security Administration prime contract, is conducting market research for debt collection services through this Request for Information (RFI). The contractor must provide specialized debt collection services for delinquent accounts while maintaining compliance with all applicable federal and state laws, particularly the Fair Debt Collection Practices Act (FDCPA). Key requirements include submitting monthly progress reports, providing itemized collection reports with each payment to SRNS, maintaining detailed records of assigned accounts, and obtaining SRNS authorization before pursuing legal action against debtors. Performance will be measured by the dollar amount collected and resolution rate, with the contractor required to forward all collected amounts to designated SRNS operations departments. Interested suppliers must submit capability statements and supporting documentation in PDF format to Barbara McCarty at barbara.mccarty@srs.gov by 5:00 p.m. EST on August 5, 2025.
This procurement opportunity has no set-aside designation and is open to all qualified suppliers. No incumbent contractors or current service providers are identified in the RFI documentation. The solicitation does not specify award values, budget ranges, or contract duration, as this is strictly a market research exercise to identify potential suppliers for a future formal solicitation. The Savannah River Site facility spans 310 contiguous square miles and is located approximately 15 miles south of Aiken, South Carolina, providing context for the operational scope. SRNS emphasizes that responses to this RFI do not guarantee selection for participation in any subsequent Request for Proposal process. The collection services will be classified under NAICS code 561440 for Collection Agencies and PSC code R705 for Debt Collection support services.
Notice text
***** This is a REQUEST FOR INTEREST ONLY! This request does not constitute a request for proposal, request for quote, or invitation for bid. The intent of this request is to identify potential offerors for market research purposes only. *****
Request for Information (RFI)
Savannah River Nuclear Solutions, LLC (SRNS), which manages and operates portions of the Savannah River Site (SRS) under a National Nuclear Security Administration (NNSA) prime contract, seeks information from parties capable of providing debt collection services. This RFI is issued to assist with finding potential suppliers interested in this solicitation.
The SRS complex is located approximately 15 miles south of Aiken, South Carolina and is 310 contiguous square miles.
Scope Summary:
The subcontractor shall possess specialized collection skills and experience necessary to provide debt collection services for delinquent accounts. In addition, the subcontractor shall comply with all applicable Federal and State laws and must adhere to the Fair Debt Collection Practices Act (FDCPA).
All debt collecting services shall be in accordance with SRNS guidelines, including but not limited to:
- Providing account status reports to comply with SRNS requirements, specifically in a format acceptable to SRNS.
- Submitting a monthly report that monitors the subcontractor’s activities, progress, and results, including a listing of uncollectible accounts, specifying why they are uncollectible.
- Accompanying all monthly checks to SRNS with an itemized report that lists the employee’s or vendor’s name, current amount collected that equals the check payable to SRNS, month-to-date amount, year-to-date amount, and goal or account balance.
- Maintaining records, correspondence, and other relevant material of the assigned accounts and making them available to SRNS.
- Obtaining authorization from SRNS prior to pursuing a judgment or taking legal action against a debtor.
- Providing a detailed rate structure of billing terms for services provided.
- Forwarding all amounts collected by the subcontractor for payroll-related receivables to SRNS Payroll Operations, and those collected for vendor receivables to SRNS Accounts Payable Operations. These shall be mailed to the addresses provided by SRNS.
SRNS will be responsible with providing proper documentation for the debts that need to be collected by the subcontractor. Final acceptance is based on the subcontractor fulfilling the requirements. Performance shall be measured by the dollar amount collected and the resolution rate.
A supplier's response to the RFI does not guarantee they will be selected to participate in the RFP.
Suppliers responding to this RFI shall include evidence of the following:
- Capability Statement
- Supplemental materials that demonstrate capabilities referenced in the capabilities statement.
E-mail response addressing Items 1 and 2 above in attachments (pdf format), shall be (submitted by 5:00 p.m. est. on 8/5/25 to Barbara McCarty at barbara.mccarty@srs.gov.
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