DC10--VISN 9 censitrac instrumentrac - SPS
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24925Q0134
- Agency
-
Veterans Integrated Service Network 9
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Visn 9 Va Medical Centers Lexington, KY Louisville, KY Mountain Home, Tn, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Network Contracting Office 9 intends to award a sole-source, firm-fixed-price contract to Censis Technologies, Inc. for their Censitrac Instrument Tracking System, which supports sterile processing departments across VISN 9 medical centers in Kentucky and Tennessee. The contract will procure various subscription and implementation services, including InstrumenTrac, ScopeTrac Advanced, and LoanerLink products for locations in Mountain Home, Lexington, Louisville, Memphis, Nashville, and Murfreesboro. Market research identified Censis Technologies as the only vendor capable of meeting the technical requirements as the original equipment manufacturer. Interested parties are encouraged to submit capability statements demonstrating their ability to support the requirement by February 11, 2025, to Nicole McVey via email. The government will review submissions to determine whether to conduct a competitive procurement, with the final decision solely at the discretion of the VA.
The contract is not set aside for any specific business size and will be awarded under FAR 13.501(a) for sole source acquisitions. The contract is classified under NAICS code 513210 (Software Publishers) with a size standard of $47.0 million and PSC code DC10 for IT and Telecom Data Center as a Service. The period of performance is from March 1, 2025, through September 30, 2025, spanning seven months with no option periods. The total procurement includes six subscription renewals for InstrumenTrac, five cloud server and ScopeTrac Advanced subscriptions, five LoanerLink licenses, and implementation services across multiple medical centers. Censis Technologies, headquartered in Franklin, TN, is the proposed sole source contractor, with an anticipated award date no later than March 1, 2025, to ensure continuous service delivery.
Notice text
NOTICE OF INTENT TO SOLE SOURCE
This notice of proposed contract action is in accordance with (IAW) FAR 5.203(a).
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 09, hereby provides notice of its intent to award a sole source, firm-fixed price contract for the products/services listed below to a large business, Censis Technologies, Inc. (Censis), headquartered in Franklin, TN. The contract is expected to be awarded under the authority of FAR 13.501(a), Sole Source Acquisitions. A Sole source Justification for Other Than Full and Open Competition has been prepared and will be posted at a later date. The anticipated award date is no later than 03/01/2025 to ensure no break in continuous services from Censis.
This solution is intended to help VISN 9 sterile processing departments continue to maximize the use of the Censis Technologies Censitrac Instrument Tracking System, which is currently deployed at all VISN 9 medical centers.
Market research found no vendor other than the original equipment manufacturer (OEM), Censis Technologies, Inc. (Censis), could meet this requirement at the level of technical quality required. The following products/services will be procured:
Products/Services Required: The quantity unit of measure are per site/location for all items.
Product Code
Product
Line Item Description
Quantity
SUT301R
Subscription - InstrumenTrac
Prorated Base YR (7-months) - Mountain Home, Lexington, Louisville, Memphis, Nashville, Murfreesboro
6.00
MSGL01b
Subscription Renewal
- Service +
Base YR (7-months) - Mountain Home, Lexington, Louisville, Memphis, Nashville, Murfreesboro - Clinical Assessment Based On-Site Visit + Week of Training, Free CtUC Tickets
6.00
CSGOV
Subscription Renewal
- Censitrac GOV Cloud Server
Prorated Base YR (7-months) - Mountain Home, Lexington, Louisville, Memphis, Nashville
5.00
SUBST02R
ScopeTrac Stand Advanced Subscription Renewal
Prorated Base YR (7-months) - Mountain Home, Lexington, Louisville, Memphis, Nashville - ScopeTrac Advanced Renewal
5.00
GSUBLL01
Subscription - LoanerLink Subscription License Gov
Base YR Add-on - Mountain Home, Lexington, Louisville, Memphis, Nashville - Annual Subscription
5.00
IMS104
Implementation - LoanerLink Implementation Fee
Two Weeks Onsite Training, Project Management, Data Validation - Mountain Home, Lexington, Louisville, Memphis, Nashville
5.00
No options are considered due to the short notice given by the program office to contracting.
Period of Performance: 03/01/2025 through 09/30/2025.
NAICS: 513210, Software Publishers (SBA size standard: $47.0 Million)
PSC: DC10, IT and Telecom Data Center As a Service
This Notice of Intent is not a solicitation nor is it a request for competitive quotes. However, any capability statements received by the closing date of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective vendor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO SOLE SOURCE NOTICE 36C24925Q0134 in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Nicole McVey, contract specialist, by email at Elyse.McVey@va.gov NOT LATER THAN the given closing date and time on this notice. The capability documentation should include general information and technical background describing in detail the prospective contractor s capabilities like an authorized distributor/reseller letter from their source of suppl if not a manufacturer that will demonstrate the ability to support this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 36C24925Q0134.docx | DOCX document |
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