Data Room Cleaning Services

Added: January 28, 2008 This is a combined synopsis and solicitation prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is a 100% Small Business set-aside IAW FAR 19.502-2(a). The North American Industry Classification System (NAICS) code for this acquisition is 561720. For the purpose of this procurement the small business size standard is $15,000,000.00. IAW FAR 252.204-7004, all firms or individuals responding must be registered with the Central Contractor Registration (CCR).

This is a requirement for data room cleaning for the Missile Defense Agency, Infrastructure and Environment Directorate (MDA/DOI). It is the intent of the Government for this contract to include one base year and four 3 month options, for a total contract period of performance of two years. The details and specifications of this requirement are included in the attached Statement of Work (SOW).



The following clauses and provisions apply to this solicitation (available from http://farsite.hill.af.mil/vffara.htm):



FAR 52.212-1, Instructions to Offerors--Commercial Items, applies to this solicitation.



FAR 52.212-2, Evaluation ?Commercial Items, The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in relative order of importance): 1. Technical capability of the items to meet the government?s requirement; 2. Past Performance; 3. Price.



(A) TECHNICAL REQUIREMENTS



? A technical evaluation will be completed by a Government appointed field expert to determine the technical capabilities of the prospective contractors.



(C) PAST PERFORMANCE



? Provide a list of three (3) projects completed during the last three (3) years that are similar in scope to this requirement and a point of contact?s name, telephone number, and email address. The government intends to evaluate only three (3) past performance references. If more than three (3) projects are provided, the government reserves the right to select which three (3) will be evaluated.

? The Government will send past performance questionnaires to the provided projects. These questionnaires will ask open-ended questions including:

o Providing confirmation that the contractor actually provided their cleaning services

o Level of satisfaction with both service and customer support

o Ability to complete a quality service within contract specifications



(B) PRICE



? While the evaluated price is a substantial area to be taken into consideration in the overall integrated assessment of offers, the Government may select other than the lowest priced, acceptable offer if it is determined that the additional capability offered is worth the additional cost.



FAR 52.212-3 Alt. 1, Offeror Representations and Certifications -- Commercial Items, applies to this solicitation and the offeror must include a completed copy of this provision with their proposal.



FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation.

FAR 52.217-9, Option to Extend the Term of the Contract, applies to this solicitation.



FAR 52.237-3, Continuity of Services, applies to this solicitation.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation:

FAR 52.222-21, Prohibition of Segregated Facilities

FAR 52.222-26, Equal Opportunity

FAR 52.222-36, Affirmative Action for Workers with Disabilities

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies

FAR 52.224-1, Privacy Act Notification and FAR 52.224-2, Privacy Act, applies to this solicitation.

FAR 52.225-13, Restrictions on Certain Foreign Purchases

FAR 52.232-33, Payment by EFT ? CCR



DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically, the following clauses, cited are applicable to this solicitation:

DFARS 252.225-7036, Buy American Act?North American Free Trade Agreement Implementation Act?Balance of Payments Program

DFARS 252.232-7003, Electronic Submission of Payment Requests



This solicitation is issued as a Request for Quote (RFQ). Submit written offers (oral offers will not be accepted). No information concerning this solicitation or requests for clarification will be provided in response to telephone calls. All quotes, and questions or concerns must be emailed to Mr. Beau Barnett, contract specialist, at beau.barnett.ctr@mda.mil, or phone at 256-955-9464. Quotes are required to be received no later than 4:00pm Central Time, 08 FEB 2008.



Attachment: Statement of Work





Statement of Work

For

Procurement Services

Missile Defense Agency



1. Objective



The intent of this contract is to provide quarterly routine cleaning and maintenance. Properly cleaned and maintained installed network and telecom equipment will extend the lifespan of equipment and lessen the possibility of outages and down-time to the AEGIS BMD network.



2. Scope

a. Areas to be cleaned ? Located in Building 1705 - 2,412 sq ft total

i. Room # D1210 ? Computer room ? 1,016 sq ft ? floor composition ? raised floor w/vinyl tile

ii. Room # DC144 ? COMM Room ? 353 sq ft ? floor composition ? vinyl tile

iii. Room # DT225 ? COMM Room ? 364 sq ft ? floor composition - vinyl tile

iv. Room # DT2110 ? COMM Room ? 126 sq ft ? floor composition - vinyl tile

v. Room # D1010 - Telecom room ? 130 sq ft ? floor composition - vinyl tile

vi. Room # D1042 - AV room ? 423 sq ft ? floor composition - vinyl tile



b. Under floor Plenum:



All areas that are covered as a result of the contract shall be cleaned using vacuums that do not allow for particles to be reintroduced into the air. In order to maintain temperature and structural integrity, floor tiles should not be moved more than a few at a time. Hardware devices will not be moved for any reason. Sub-floor plenum, floor stringers, pedestal heads and conduit shall be cleaned of all debris and vacuumed. Perforated tiles will be cleaned and replaced to their original location. Special attention will be given to cables, wiring, sensors and detectors to assure no interruption in service. Vendor shall provide a detailed report on the condition of the under-floor within one week of each visit.



c. Top of Floor:



All floor services, including accessible areas beneath hardware devices, will be vacuumed and damp mopped using anti-static cleaning agents. If automated machines are used to scrub the floor surfaces, low-RPM machines will be used.



d. Computer Equipment and Environment:



Exterior casings of all equipment will be carefully cleaned, excluding keyboards and monitor screens. Safely accessible areas of overhead cable trays in IDF rooms will be HEPA vacuumed and/or wiped clean. Additionally, contaminants will be removed from the environment including tables, cabinetry, ledges, wall mounted hardware, windows and windowsills, etc. (excluding any window coverings).



3. Deliverables/Delivery Schedule



Data cleaning service shall be scheduled every quarter, beginning March 4, 2008 and continuing on a quarterly basis at the MDA facility located in Building 1705 of the Naval Support Activity, South Potomac, Dahlgren, VA. The time of day for vendor arrival will be determined by the Facility Manager at the beginning of the contract. In the event of circumstances which may cause the vendor to reschedule the quarterly cleaning, the vendor shall contact Dahlgren Facility Manager 48 hours in advance. Service provider shall provide employees name and company name prior to cleaning service date for building escorts, security and base access pass.



a. Delivery address:



ATTN: Bruce Thoemke

Facilities Manager

(540) 284-0205? Office

17211 Avenue D

Dahlgren, VA 22448



All service providers shall enter base through gate B at the intersection of route 301 and Bennion Rd, VA.



4. Point of Contact

a. For Delivery:



Procurement Services Office

Bruce Thoemke

Facilities Manager

(540) 284-0205? Office

bruce.thoemke@mda.mil

17320 Dahlgren Road

Dahlgren, VA 22448



5. Other Administrative Considerations

a. Contract shall allow for third party billing so that method of payment can be credit card.

b. Hours of Work

7:00am - 4:00pm EDT Monday ? Friday only, accept for federally designated holidays.