DA10--traka web system integration
Closed Special Notice Posted
- Solicitation number
- 36C24625Q0148
- Agency
- Veterans Integrated Service Network 6 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Points of contact
-
- Crystal Perry crystal.perry4@va.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Network Contracting Office 6, part of the Veterans Health Administration Veterans Integrated Service Network 6, has issued a Special Notice announcing its intent to conduct a sole source procurement with TRAKA USA, LLC. The procurement is specifically for integrating the Traka web system at Kernersville VA and Charlotte Healthcare Center (HCC) locations. The contract falls under the NAICS category 541511 for Custom Computer Programming Services and will cover services under the Traka Keycare Gold Plan. The proposed contract is for one base year with four potential one-year option periods, running from December 23, 2024 to December 22, 2025. The procurement will encompass three current VA locations: Salisbury VAMC, Charlotte, and Kernersville.
The primary objective of this Special Notice is to secure comprehensive system integration and maintenance services through a sole source procurement authorized under FAR 13.106-1(b). Interested contractors must submit their capabilities and interest by December 20, 2024, at 3:00 PM EST, directly to Crystal.Perry4@va.gov, with telephone inquiries explicitly prohibited. Eligible contractors must be original equipment manufacturers (OEM) or authorized dealers, with strict requirements that only new standard parts from the equipment manufacturer or approved equivalents can be used. The service package includes one annual preventative maintenance service visit by a certified technician, one service call per year, telephone support, and coverage for travel, labor, and parts necessary to repair manufacturing defects. The VA reserves the right to terminate the contract or require replacement at no cost if gray market items are delivered, emphasizing the agency's commitment to quality and compliance. No formal solicitation will be issued, and the government retains sole discretion in determining whether to proceed with the contract based on responses received.
Notice text
INTENT TO SOLE SOURCE
The Department of Veterans Affairs Network Contracting Office (NCO) 6, W.G. Bill Hefner Salisbury VAMC intends to enter a sole source procurement with TRAKA USA, LLC., 1925 Cannery Way, Orlando, FL 32804 for services to integrate the Traka web system to Kernersville VA and The Charlotte HCC.
NAICS 541511 Custom Computer Programming Services. The proposed service contract action is to provide all services covered under the Traka Keycare Gold Plan for one (1) base year and four (4) option years. Traka will provide (1) annual PPM service visit by one certified technician and service call per year. This support package will also cover telephone support and all travel, labor and parts required to repair faults through manufacturing defect (an extended warranty) during (1) service visit for installed equipment (currently three (3) locations-Salisbury VAMC, Charlotte and Kernersville), and software updates. This service is to integrate the TRAKLA WEB system to the Kernersville HCC and the Charlotte HCC, which the Government intends to solicit and negotiate with only one source under the authority of FAR13.106-1(b), Soliciting from a single source. Contract is anticipated to be for a period of performance December 23, 2024-December 22, 2025, with four 1-year options. This notice of intent is NOT a request for quotation. Interested parties may identify their interest in the requirement and capabilities to Crystal.Perry4@va.gov no later than 3:00 PM EST, December 20, 2024. Telephone inquiries will not be accepted. All information shall be furnished at no cost or obligation to the government.
The contractor shall furnish all replacement parts under the terms of this contract. The price of all parts used to perform scheduled maintenance shall be included in the price of this contract as listed in the schedule. The Government will not pay for any parts provided, by the contractor during the performance of this contract. Only new standard parts (manufactured by the maker of the equipment, or equal as determined by the manufacturer) shall be furnished to maintain equipment covered under the contract.
Vendor shall be an OEM, authorized dealer for the manufacturer of products, being the sole source dealer, they are the sole vendor to sell, install and provide warranty services for their equipment.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
No solicitation will be made available. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the government not to complete this proposed contract based upon responses to the notice is solely within the discretion of the Government.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24625Q0148.docx | DOCX document |
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