DA10--Instrument Management Software Upgrade_OT_Lex POP 06-28-2021-06/27/2022

36C24921Q0310

INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Network Contracting Office 9, intends to award a sole-source, contract to Data Innovations LLC, 120 Kimball Ave Ste 100, South Burlington, VT, 05403 for the Lexington VA Health Care System, 1101 Veterans Drive, Lexington, KY 40502.

FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, applies to this procurement."

The contract is expected to be awarded under FAR 13.106-1 (b).

Period of Performance:

Base Year: 06/28/2021-06/27/2022

Option Year 1: 06/28/2022-12/20/2022

NAICS code: 511210

SBA Size Standard: $41.5M

PSC: DA10

Statement of Work

Scope of Work:

Data Innovations shall perform the following Professional Services under this SOW:

Auto-verification Prerequisites:

Install the latest released version of Instrument Manager Software ( IM ) onto Customer provisioned IM production, failover, and test servers

Assist with archiving setup on IM production server

Assist with installing IM Thin Client application on identified workstations

Assist with User Security setup

Assist with interfacing of Vista test system with IM test system

Assist with the installation and setup of the nationally approved Vista Auto-Verification ( AV ) driver

Pre-Implementation Project Planning:

Update list of Customer Key Project Stakeholders and provide documentation of additional Stakeholders to DI with information to include phone number and email address for each Stakeholder

Review AV project plan with Customer Key Project Stakeholders, including identifying escalation pathways

Make any necessary timeline adjustments

Create a schedule of working sessions, recurring status meetings and leadership meetings for the duration of the AV project

Set deadline for scheduling Go-Live

Set Go/No Go deadline and criteria

Determine action items and schedule follow up meetings as needed

Auto-Verification ( AV ) Workflow Development:

a. Design and implement AV rule sets for eleven (11) unique low complexity instrument workflow configurations for the follow instrument platforms:

One (1) DiaSorin LIASON

One (1) Abbott Alinity-m

One (1) BioRad Evolis

One (1) EuroImmun Sprinter XL

One (1) Stago Compact Max

One (1) Cepheid GeneXpert

One (1) BioFire Torch

One (1) Polymedco OC Auto 80

One (1) BioRad D100

One (1) Beckman IRIS

One (1) Radiometer (blood gas)

b. AV rules shall be based on data provided from lab standard operating procedures ( SOPs ), which may include one or more of the following categorical rules types:

QC Rules/Hold for QC (Unity Real-Time integration)

Rerun Result Comparison Processing

Error Flag Processing

Serum Indices Processing

Result Format Processing

Reference Range Processing

Critical Results Processing

Rerun Processing

Delta Check Processing

Calculation Processing

Specimen Integrity Processing

Reflex Test Processing

Laboratory Information System ( LIS ) Format Processing

Validate or Hold for Review Processing

*note: The final rule set will be customized to the needs of the applicable instrument and workflow. Not all rule types will be used in every workflow, and some rule types may be needed outside of those included in this list. Multiple like instruments may share one configuration

Provide tutorial on Rule Set maintenance

Provide tutorial on creation and execution of test cases within the IM rules engine

Provide guidance on rules validation techniques and assist with troubleshooting and/or modifying rules, as needed, during the validation phase

Assist with creation and customization of Specimen Management workspaces to manage test results

Assist with setup of Notifier for up to three (3) light poles

Provide up to three (3) days of dedicated remote Go-Live assistance for each AV workflow in scope

Professional Service Considerations:

All instruments must be able to be taken out of the live (current production) interface environment if applicable, and available to be connected to Instrument Manager during all testing phases

Pre-scheduling testing sessions in advance with lab operations around peak production times can help mitigate delays

All instruments must be able to be connected to the production and mirror member servers where Instrument Manager is installed. Any issues with network compatibility must be resolved by Customer IT/Network resources

Laboratory technologist(s) are required to be available as needed during testing sessions to maintain, operate, configure, and troubleshoot instruments, set up assays, and otherwise assist with testing

Validation of all IM rules is the responsibility of Customer. This includes creating and executing a validation plan. DI will resolve any issues identified during the validation that are related to the scope of this project

Customer is required to have at least one (1) resource that is trained and proficient in Instrument Manager identified to be an IM analyst for the duration of this project.

Customer IM analyst(s) are required to have appropriate access and permissions to the server for the duration of the project. Delays in obtaining appropriate access will delay the start of this phase and may delay the overall project timeline

All activities defined in the project scope including Go-Live support will take place remotely

Performance of the Professional Services requires that Customer is current on all Maintenance and Support Services fees for all existing and new DI Software licenses. DI will not be able to schedule the start of the Professional Services until the current/active status of Customer s Maintenance and Support Services has been confirmed.

Additional tasks may be required based on Customer s specific installation. DI and Customer will discuss and mutually agree in writing to any additional tasks prior to performance by DI.

Work Product.

Upgrade to latest released version of IM onto IM production, disaster recovery and test instances of Customer-provided servers (as required)

Development and implementation of AV rule sets for eleven (11) unique low complexity instrument workflows as detailed in Section 2.1. of this SOW

Specimen Management Workspaces configured for reviewing rules-held results on instruments configured for AV

Tutorial on rules maintenance, rules testing techniques, and Specimen Management workspaces

Remote testing and troubleshooting support in preparation for Go-Live

Up to three (3) days of dedicated remote Go-Live assistance for each of the eleven (11) AV workflows in scope