DA01--OpenText TeleForm Enterprise Agreement (VA-25-00095010)
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- 36C10B25F0299
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- NNG15SD19B-36C10B25F0299 Federal contract award
- Awardee
- Alvarez LLC
- NAICS code
- 541519 Other Computer Related Services
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center issued a sole source justification notice for a firm-fixed price task order awarding a 12-month OpenText TeleForm Enterprise Agreement maintenance and support contract to ALVAREZ LLC on September 26, 2025, in the amount of $139,791.78, with a total estimated price not exceeding $750,000 for the complete delivery order including two optional 12-month extensions. The services encompass maintenance and support for TeleForm software modules (Workgroup Suite, Enterprise Suite, Reader Module, Verifier Module, Designer Module, Scan Station Module, and Engage Protect Anytime Module) that enable the VA to design, scan, verify, and export data to Microsoft SQL and Access databases for facility data collection programs, including Medical Staff Clinical Privileges tracking. The VA justified the brand-name restriction under Federal Acquisition Regulation 16.505(b)(2)(i)(B), determining that OpenText TeleForm is the only manufacturer capable of providing the required functionality after market research identified alternative vendors (ABBYY FlexiCapture, Parascript, and Kofax Capture) that could not meet specifications. The procurement was conducted through the NASA Solutions for Enterprise-Wide Procurement (SEWP) V Government-Wide Acquisition Contract, with market research identifying 119 OpenText TeleForm resellers on the GWAC, including 21 verified Service-Disabled Veteran-Owned Businesses, providing reasonable expectation of competition among resellers. The VA determined that switching to an alternative solution would require at least 24 months for integration, testing, and implementation with significantly higher costs than maintaining the current system, which already supports over 100 scannable forms and associated databases.
Notice text
See Attached Awarded contract NNG15SD19B to ALVAREZ LLC for 139791.78000000 on 2025-09-26.
Files
| File | Type | Posted |
|---|---|---|
| NNG15SD19B 36C10B25F0299.docx | DOCX document | |
| TeleForm - JA - Redacted.pdf |
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