CPSC Electronic Health Record Pilot Program
Closed Solicitation Posted
- Solicitation number
- CPS-21131-25-0590
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- PSC
- R702 Support- Management: Data Collection
- Place of performance
- United States
- Points of contact
-
- Cassandra Sterba csterba@cpsc.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Consumer Product Safety Commission (CPSC) is seeking contractors to develop a proof-of-concept electronic health record (EHR) data collection pilot program to replace their current manual process of coding medical records for consumer product-related injuries. The agency intends to leverage artificial intelligence and machine learning technologies to identify and code consumer product injuries from hospital emergency department records, with the goal of processing approximately 400,000 consumer product injury records annually through the National Electronic Injury Surveillance System (NEISS). Contractors must provide EHR data within 10 business days of treatment and host solutions in a FedRAMP-compliant cloud environment, preferably Microsoft Azure. The government will evaluate quotes based on technical approach, past performance, and price, with technical factors being more important than price considerations. Questions regarding this Request for Quotation are due by July 30, 2025 at 10:00am eastern, while quotes must be submitted by August 18, 2025 at 10:00am eastern to CSterba@cpsc.gov.
This solicitation does not utilize any set-aside designations and is open to all qualified contractors with valid SAM.gov registrations. No incumbent contractors or current service providers are specifically mentioned in the documentation. While no specific budget range or award values are disclosed, the contract will be structured as a firm-fixed price arrangement with pricing valid through September 30, 2025, and may include a base period with up to four one-year option periods. The CPSC reserves the right to award multiple contracts under this solicitation, indicating the potential for several contractors to participate in the pilot program simultaneously. Performance will occur nationwide as contractors will be collecting EHR data from hospital emergency departments across the United States, with delivery and acceptance coordinated through the CPSC point of contact.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1 - Posted answers to vendor questions and Amendment 1 to the SOO.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
Award of a contract is contingent upon an agency decision to fund this project. All submissions must indicate pricing is valid through September 30, 2025.
The U.S. Consumer Product Safety Commission (CPSC) intends to implement a hospital data collection pilot program. CPSC reserves the right to award multiple contracts under this solicitation. The services must be provided on a Firm-Fixed basis.
Delivery and acceptance shall be to the CPSC point of contact in accordance with Local Clause 1 A for the delivery of any items to CPSC.
The provision at 52.212-1, Instructions to Offerors-Commercial Items (Sep2023), applies to this acquisition. In addition to the requirements of FAR 52.212-1, the quote must prominently display the offeror's Taxpayer Identification number, CAGE code and UEI number, as well as contact information for the offeror's point of contact for the quote. A valid SAM.gov registration is required for quote submission. Additional instructions to offerors on quote requirements and submission are included in the Statement of Objectives.
Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2024), if the annual SAM registration has not been completed. If the SAM registration has been completed, Offerors shall only submit paragraph (b) if there are applicable exceptions to the current registration.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2023), applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2025), applies to this acquisition. All required clauses have been selected in the Statement of Objectives.
The clause 52.204-7 System for Award Management (Nov 2024),applies to this acquisition.
The clause 52.204-13 System for Award Management Maintenance (OCT 2018), applies to this acquisition.
An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award (see FAR Provision 52.204-7 System for Award Management and clause 52.204-13, System for Award Management Maintenance for the requirement to be registered in SAM and to maintain an active SAM registration during performance and through final payment). The contractor must submit proof of active SAM registration at time of quote submission.
All additional required clauses, terms and conditions are included in Statement of Objectives.
Questions on this requirement are due via email to CSterba@cpsc.gov no later than July 30, 2025 at 10:00am eastern.
Quotes are due via email to CSterba@cpsc.gov no later than August 18, 2025 at 10:00am eastern.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
Award of a contract is contingent upon an agency decision to fund this project. All submissions must indicate pricing is valid through September 30, 2025.
The U.S. Consumer Product Safety Commission (CPSC) intends to implement a hospital data collection pilot program. CPSC reserves the right to award multiple contracts under this solicitation. The services must be provided on a Firm-Fixed basis.
Delivery and acceptance shall be to the CPSC point of contact in accordance with Local Clause 1 A for the delivery of any items to CPSC.
The provision at 52.212-1, Instructions to Offerors-Commercial Items (Sep2023), applies to this acquisition. In addition to the requirements of FAR 52.212-1, the quote must prominently display the offeror's Taxpayer Identification number, CAGE code and UEI number, as well as contact information for the offeror's point of contact for the quote. A valid SAM.gov registration is required for quote submission. Additional instructions to offerors on quote requirements and submission are included in the Statement of Objectives.
Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2024), if the annual SAM registration has not been completed. If the SAM registration has been completed, Offerors shall only submit paragraph (b) if there are applicable exceptions to the current registration.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2023), applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2025), applies to this acquisition. All required clauses have been selected in the Statement of Objectives.
The clause 52.204-7 System for Award Management (Nov 2024),applies to this acquisition.
The clause 52.204-13 System for Award Management Maintenance (OCT 2018), applies to this acquisition.
An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award (see FAR Provision 52.204-7 System for Award Management and clause 52.204-13, System for Award Management Maintenance for the requirement to be registered in SAM and to maintain an active SAM registration during performance and through final payment). The contractor must submit proof of active SAM registration at time of quote submission.
All additional required clauses, terms and conditions are included in Statement of Objectives.
Questions on this requirement are due via email to CSterba@cpsc.gov no later than July 30, 2025 at 10:00am eastern.
Quotes are due via email to CSterba@cpsc.gov no later than August 18, 2025 at 10:00am eastern.
Attachments
| File | Type | Posted |
|---|---|---|
| CPS-21131-25-0590 Questions and Answers.pdf | ||
| EHR Data Pilot Program SOO Amendment 1.docx | DOCX document | |
| EHR Data Pilot Program SOO.docx | DOCX document |
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