CPA firm to conduct independent audit of NASA SSC Exchange and SSC Recreational Association

Modified to add vendor questions and answers to attachments.

See attachements for the RFQ and SOW.

Statement of Work for Annual Financial Audit of the NASA SSC Exchange and SSC Recreational Association 

1. Background

The NASA SSC Exchange located at the John C. Stennis Space Center (SSC), is a non-appropriated funds instrumentality of the U.S. government, tasked with the operation of activities that contribute to the efficiency, welfare, and morale of NASA personnel. Exchange revenues are a result of the operation of a gift shop, online store, farmers and specialty markets, miscellaneous sales events and fees derived from approximately fifteen concessionaire agreements. These revenues are in turn used to host a variety of welfare and recreation activities, including but not limited to social functions, program support, and capital projects. The Exchange also provides an oversight role in monitoring the activities of the SSC Recreation Association which includes the revenue producing “Cypress House” and picnic pavilion facilities.

1. Requirements

The SSC Exchange operates on a fiscal year basis. Services of a licensed Certified Public Accountant firm are required to conduct an independent audit of the financial statements and supporting documentation of the SSC NASA Exchange for the fiscal year ending September 30, 2024, and for each year an option is exercised, not- to-exceed five (5) years. In addition, a compilation only of the SSC Recreation Association is required for the fiscal year ending September 30, 2024, and for each year an option is exercised, not-to-exceed five (5) years. The NASA Exchange will choose one of the Concessionaire Agreements and require an operations review of this Concessionaire. The Audit must be performed in accordance with Government Auditing Standards as issued by the Comptroller General of the United States and be completed, with final audit report rendered, by the end of the last week in January. For each fiscal year, the deliverable of this contract is an auditor’s report that includes but is not limited to statements of financial position, activities, cash flows, internal controls and a schedule of findings.

In addition to the annual audit report, the NASA Exchange shall receive a copy of all working documentation supporting the auditor’s report and financial statements, i.e. adjusting journal entries.

The NASA Exchange requests the Contractor/Offeror to provide a current Peer Review Report with the proposal.

The awardee is required to be onsite at Stennis Space Center for the following activities unless it is indicated that a remote meeting can be substituted:

1. 1. Kick off meeting the first week in September 2024 (may be remote)
   2. Conduct store inventory (estimated 1-2 days) to be tentatively performed on September 30th or last business day of the fiscal year.
   3. Review of Financial Statements and supporting documentation, estimated to be five (5) to seven (7) days, typically mid-November for the Exchange and the Recreational Association.
   4. Closeout Actions if needed, estimated to be one (1) day.
   5. Review of final audit and compilation reports with Exchange management. Review and explanation of adjusting journal entries with Exchange management and Business Manager. (may be remote)

Inventory and other onsite dates will be coordinated with the NASA Exchange Business Manager after aw