Country Program Coordinator (CPC), Uganda

Added: Aug 11, 2010 10:09 am Modified: Aug 19, 2010 12:50 pmTrack Changes  

SOLICITATION NUMBER: ADF-10-Q-114

 ISSUANCE DATE: August 12, 2010

CLOSING DATE: August 26, 2010 11:59 p.m. EST

SUBJECT: Combine Synopsis/Solicitation for Personal Service Contractor (PSC) for a Country Program Coordinator (CPC) in Uganda 

Ladies/Gentlemen:

The United States African Development Foundation (ADF) is seeking resumes from qualified Uganda citizens to provide services as a Country Program Coordinator under a PSC, as described in the attached solicitation.

Applicants interested in applying for this position MUST submit the following materials:

• Resume with hand signed signature on the last page of the resume, and

• Supporting documentation specifically addressing:

n  Education (Transcripts, Certificates of training, etc...) requirement shown in the solicitation

n  Each of Evaluation Factors 2 and 3 shown in the solicitation.

Applicants should retain copies of all documentation submitted in response to the solicitation. All documentation in response to this solicitation shall be submitted via email to: adfcontractbids@usadf.gov.

Question regarding this solicitation should be directed to adfcontractbids@usadf.gov.

Sincerely,

Chevella Talbert

Chevella Talbert
Acting Contracting Officer

 

Combined Synopsis/Solicitation for U.S. Personal Service Contractor (PSC) Country Program Coordinator (CPC) in Uganda  

 1. SOLICITATION NO.:  ADF-10-Q-114

 
2. ISSUANCE DATE: August 12, 2010

 3. CLOSING DATE/TIME - RECEIPT OF APPLICATIONS: August 26, 2010 11:59 pm EST

 4. POSITION TITLE: Country Program Coordinator (CPC)

 5. MARKET VALUE: The salary range for this position is $36,000 - $42,000 per annum, plus benefits not to exceed $5,000.00. The actual salary of the successful candidate will be negotiated within the daily pay range depending on qualifications, salary and work history, experience, and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: One (1) year, with three (3) one-year option periods.

 

7. PLACE OF PERFORMANCE:

 

8. POSITION DESCRIPTION                                                                                        

 

INTRODUCTION                                             

 

The United States African Development Foundation (ADF) is an independent Federal agency established to support African-designed and African-driven solutions that address grassroots economic and social problems.   ADF provides grants of up to $250,000 directly to under-served and marginalized community groups and enterprises.  The grants help organizations create tangible benefits such as increasing or sustaining the number of jobs in a community, improving income levels, and addressing social development needs.  ADF is a public corporation with a seven member Board of Directors who are nominated by the President and confirmed by the United States Senate. 

 

The following seven key principles serve as guidelines for all ADF management planning, budgeting, and evaluation activities. These priorities help ensure ADF stays true to its mission.

(1) Model high effectiveness and low overhead operations.
(2) Focus program activities on marginalized communities in Africa.
(3) Invest in African ideas through participatory development.
(4) Ensure projects produce long term social and economic results.
(5) Promote African led and managed field project support.
(6) Achieve the highest levels of OPenness and transparency.
(7) Support and develop an equal opportunity, RESULTS DRIVEN STAFF that rewards hard work, dedication to the mission, and personal success.

 

OBJECTIVE                                                                                                                                                                                         

 
ADF seeks to hire an individual as a Personal Service Contractor (PSC) for the position of a Country Program Coordinator in Uganda.            

                                                                                                       

BACKGROUND                                                                                                                               

 

The Country Program Coordinator (CPC) is to assist ADF in fulfilling its administrative oversight and program management responsibilities of grant agreements in Africa.

 

DUTIES AND RESPONSIBILITIES

Project Origination (30%): The CPC shall support and document the receipt of grant applications, conduct the initial screening and sorting of applications, and present candidate applications to Regional Director (RD).  In accordance with RD instructions, the CPC conducts a site visit and prepares a site visit report of select applications. The CPC is responsible for maintaining correspondence with all applicants on the status of grant applications. Under the direction of the RD the CPC shall orient the grantee to the ADF grant agreement.  The CPC may also be asked to conduct outreach activities to publicize ADF's country program and encourage groups to apply.

 

Monitoring (40%): The CPC shall use site visits to gather observations and grantee feedback and report to the RD on the effectiveness of the in-country partner's support of grantees. The CPC shall conduct at least one site visit to every grantee at least once every two years, or as determined by an annual monitoring plan established with the RD.  The annual monitoring plan will ensure that all grantees receive a site visit at least once per year from the CPC, the RD, or other ADF/Washington program staff. The CPC shall provide a site visit report for each grantee site visit, as well as monthly CPC reports and bi-annual assessments of the partner's performance.  In special cases the site visit may also include remediation activities as directed by the RD. The CPC is expected to be familiar with the status of grantees by reviewing grantee quarterly reports and grantee disbursement requests on a timely basis.

Close-Out (15%): The CPC shall support grant close-out activities and grant audit follow up activities as directed by the RD in accordance with the annual work plan developed by the RPD.

Management & Coordination (15%):  The CPC shall manage the CPC office.  This includes managing the use of funds and maintaining accurate financial records, performing monthly bank reconciliations of the CPC bank account, and ensuring the proper use and maintenance of ADF assets.   The CPC is responsible the supervision of support staff.  The CPC shall assist in the coordination of ADF related visits and events associated with ADF/W staff.  The CPC shall also, on a limited basis, interface with outside stakeholders on behalf of ADF as directed by the RPD.

EDUCATION REQUIREMENT

 

A bachelor's degree from an accredited university in business administration, management, public administration, finance, accounting, community development, economics, or a related field.

 

EXPERIENCE

 

Applicant shall have three years of professional experience in business development, finance, banking, auditing, monitoring and evaluation, and/or management of international development programs.

 

Applicant shall have experience working with marginalized groups and/or community-based enterprises.

 

Applicant shall have experience managing client relationships, especially in a grants management, banking, business development, or international development context.

 

Applicant shall be fluent in at least one major local language.

 

Applicant shall be fluent in English, both spoken and written.

 

Applicant shall have professional experience in international development as it relates to auditing, monitoring, or evaluating international development programs.

 

Applicant shall have experience in working with international development agencies and/or development organizations.

 

SUPERVISORY RELATIONSHIPS                                                                                    

 

The CPC shall report to the RPD responsible for the designated country.

 

PHYSICAL DEMANDS                                                                                                                   

 

The work is generally sedentary and does not pose undue physical demands. During site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or the carrying of moderately heavy items (less than 50 pounds).

 

WORK ENVIRONMENT:                      

 

While in the country of assignment, the work is generally performed in an office environment. However, the position also requires travel throughout the countries of assignment, which may additionally involves numerous short trips throughout Senegal and Senegal in which special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

9. EVALUATION FACTORS:

 

Evaluation Factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.

1. Interview - Factor 1

The interview will be based on Evaluation Factors 2 and 3.  In addition, the applicants will be evaluated on their ability to fluently speak and write in the English language, as well as his/her ability to communicate fluently in a major local language. 

 

2. Technical Knowledge and Experience - Factor 2

•a.       Five years of professional experience in international development, community development, and/or business development;

•b.      Demonstrated ability to operate independently in high visibility, high-pressure environments and operate in complex office environment, emergency and/or political crisis situations with minimal supervision;

•c.       Knowledge of grant management or commercial/micro-lending;

•d.      Knowledge of community needs assessment, mobilization, community enterprises participatory development, and/or monitoring the implementation of an assistance activity under a grant or cooperative agreement;

 

3. Education - Factor 3

 

Applicant shall have a Bachelor's degree from an accredited university in business administration, management, public administration, finance, accounting, community development, or economics.

 

 

BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Evaluation Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

 

Applicants are required to address each of the Evaluation Factors 2 and 3 on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the solicitation number at the top of each additional page. Failure to specifically address the Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Applicant Rating System is as follows:

Evaluation Factors have been assigned the following points:
Factor 1 - 45
Factor 2 - 40
Factor 3 - 15
Total Possible - 100 Points

Satisfactory Professional Reference Checks - Pass/Fail (no points assigned)

10. START DATE: Will be determined after contract award.

11. POINT OF CONTACT: See Cover Letter.

12. BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

Employer's FICA Contribution
Contribution toward Health Insurance
Annual Increase (pending a satisfactory performance evaluation.)
Annual & Sick Leave

FEDERAL TAXES: PSCs are required to pay Federal Income Taxes, FICA, and Medicare in the host country.

13. OTHER SOLICITATION PROVISIONS AND CLAUSES:

In addition, the applicant must:

(a)    Be a Ugandan Citizen,

(b)   Submit a resume with hand signed signature on the last page of the resume,

(c)    Supporting documentation specifically addressing:

n  Education (Transcripts, Certificates of training, etc...) requirement shown in the solicitation, and

n  Each of the three (3) Evaluation Factors shown in the solicitation,

(d)   Be able pass a basis security screening within 90 days after contract award, and

(e)    Be able to obtain a State Department medical clearance within 90 days, 

(f)    Satisfactory verification of academic credentials, and

(g)   Resume and all supporting documentation must identify the solicitation number and country, i.e. (ADF-10-Q-114, Uganda), in the subject line of the responding email.

(h)   Resume or CV must be written in "ENGLISH."  

Items (d) through (f) shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 

Solicitation number ADF-10-Q-114 is issued as a Request for Quote (RFQ).  The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-38, December 10, 2009.

The Offeror assumes full responsibility for ensuring that offers are received at the place as delineated herein and by the date and time indentified above.  The Offeror assumes full responsibility for ensuring electronic proposals are formatted in accordance with ADF Security Requirements.  The following file extensions are not allowable and application material/data submitted with these extensions cannot be considered: bat; cmd; exe; pif; rar; scr; vbs; hta; cpl; and zip files.

Microsoft Office compatible documents and Adobe PDF formats are acceptable.  If the Offeror determines other formats are necessary, it is the Offeror's responsibility to verify with ADF that the format is acceptable.  Proposal materials with unacceptable or unreadable formats may be found non-responsive.

A Firm-Fixed Price award will be issued in writing.  

The following clauses apply to this acquisition: 52.212-2 Evaluation of Commercial Items; the evaluation factors stated in paragraph (9) of the solicitation are as follows:  The significant evaluation factors, in the relative order of importance are:  1. Interview, 2. Technical Knowledge and Experience, and 3. Education.  52.212-4, Contract Terms and Conditions commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders - Commercial Items.  Clauses may be obtained at: https://www.acquisition.gov/far/.

Applicants should retain copies of all documentation submitted in response to the solicitation. All documentation in response to this solicitation shall be submitted via email to: adfcontractbids@usadf.gov.

 

 ADF SUBMISSION REQUIREMENTS

 FOR

SOLICIATION NO.:  ADF-10-Q-114

 

Submission of an application for the Personal Service Contractor (PSC) for a Country Program Coordinator (CPC) in Uganda requires the following to be accomplished in a completed package:

• Resume with hand signed signature on the last page of the resume;

• Education (Transcripts, Certificates of training, etc...);

• Separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to Evaluation Factors 2 and 3;

• Supporting documentation of Ugandan Citizenship; and

• All supporting must identify the solicitation number and country, i.e. (ADF-10-Q-114, Uganda), in the subject line of the responding email; and

• All supporting must be Microsoft Office compatible documents or Adobe PDF formatted.  

All documentation in response to this solicitation shall be submitted via email to: adfcontractbids@usadf.gov.   Failure in submitting all the aforementioned requirements will result in none consideration for the PSC as a CPC.