Cost Per Test (CPT) contract for automated blood (sterile body fluid) culture instrumentation

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The Department of Veterans Affairs, Network Contracting Office 10, intends to solicit offers for Multi-station (Michigan/Indiana) Cost per Test. The contractor shall provide to the Veterans Affairs Facilities (listed below) a Cost-Per-Test (CPT) contract for an automated Blood Culture system. One Firm Fixed Price (FFP) contract for the period of 01/15/2019 09/30/2023 is anticipated. This is an unrestricted procurement for commercial items that will be conducted using FAR Part 13.5 procedures. NAICS code 325413 applies, and the small business size standard is 500 employees. The basis of award will be Best Value. The solicitation will be made available on or about 1/3/2019. The contract requirements are anticipated to be:
Summary:
The contractor shall provide to the Veterans Affairs Facilities (listed below) a Cost-Per-Test (CPT) contract for an automated Blood Culture system that will include all equipment [including uninterruptible power supply (UPS)], installation, bottles, (if the contractor discontinues bottles, the contractor shall provide the requested number of bottles to perform the validation studies at no charge), all preventative maintenance, consumable supplies, bi-directional bar-coded computer interface compatible with the VA laboratory information system (currently Data Innovations to VA VISTA/DHCP system), training of end users, and system maintenance (including parts, labor and travel) and all shipping costs (delivery and removal) during the term of the agreement. This equipment is currently installed at the Veterans Affairs facilities listed below and this is a follow-on contract to either replace the current equipment or to continue on with the incumbents product.
Veterans Affairs facilities:
VA Ann Arbor Healthcare System
2215 Fuller Rd.
Ann Arbor, MI 48105
Battle Creek VA Medical Center
5500 Armstrong Road
Battle Creek, MI 49037
Richard L. Roudebush VA Medical Center
1481 W. 10th Street
Indianapolis, IN 46202
John D. Dingell VA Medical Center
4646 John R St.
Detroit, MI 48201
Northern Indiana Healthcare System (VANIHCS)
Ft. Wayne Campus
2121 Lake Avenue
Fort Wayne, IN 46805
Aleda E. Lutz VA Medical Center
1500 Weiss Street
Saginaw, MI 48602
Requirements:
The contractor shall provide all labor, materials, equipment (including UPS), equipment/software maintenance, bottles, supplies, consumables, disposable items, parts, accessories, shipping and handling costs, and any other item(s) required to establish fully operational automated microbiology blood culture systems. Shipping and handling costs shall be the responsibility of the contractor and shall be included in the offer.
The contractor shall provide at no charge software upgrades in order to maintain the integrity of the system and to provide state of the art technology to the Veterans Affairs Facilities. These shall be provided as they become released, installed by the contractor (as appropriate) and supported by in-house technical training (as appropriate).
The contractor shall provide all ancillary support equipment to fully operate the instrumentation as defined in these specifications. Remote access for the system troubleshooting shall be considered on a case by case basis. If provided, it shall only be through a VPN interface subject to the Department of Veterans Affairs IMS approval. Modems are no longer considered acceptable by the VA Information Security Office. The contractor shall provide any and all universal interface equipment in order to interface equipment with the VA laboratory information system.
In addition, the contractor shall include all ancillary components that are customarily sold or provided with the model of equipment proposed, (e.g., starter kits, tables/stands, etc.). The contractor shall provide an up to date procedure manual in CLSI format on a portable storage device (i.e. CD-ROM, disk, etc.) and/or an on-line CLSI formatted procedure manual in the instrument software. In addition, there is to be a printed hard copy version.
The estimated quantities are below:
Total Number of Blood Cultures Bottles for 5 Year Period
Volume of Bottles per Year
Facility
Base Year
Year 1
Year 2
Year 3
Year 4
Total Bottles
Ann Arbor
14,450
14,739
15,034
15,334
15,641
75,198
Battle Creek
2,400
2,448
2,497
2,547
2,598
12,490
Detroit
5,600
5,712
5,826
5,943
6,062
29,143
Indianapolis
18,000
18,360
18,727
19,102
19,484
93,673
NIHCS
2,170
2,213
2,258
2,303
2,349
11,293
Saginaw
2,372
2,419
2,468
2,517
2,568
12,344
44,992
45,892
46,810
47,746
48,701
234,140
Total Number of AFB/Sterile AFB Fluid Bottles for 5 Year Period
Volume of Bottles per Year
Facility
Year 1
Year 2
Year 3
Year 4
Year 5
Total Bottles
Ann Arbor
0
0
Battle Creek
0
0
Detroit
0
0
Indianapolis
650
650
650
650
650
3,250
NIHCS
0
0
Saginaw
0
0
650
650
650
650
650
3,250
No solicitation is available at this time. ***No response to this special notice is necessary***
For information about this solicitation, e-mail Brooke Hansen, Contract Specialist, at brooke.hansen@va.gov..