Copier Maintenance for 2 multi-function machines at Medicine Bow-Routt National Forests

The USDA Forest Service Medicine Bow-Routt National Forests is soliciting a comprehensive maintenance service contract for two multi-function copier machines located at different ranger district offices in Colorado. The procurement requires full-service maintenance and repair coverage for two Ricoh MPC4503 machines, with contractors required to provide all parts, service, and supplies except copy paper. Offerors must submit a technical proposal that includes a detailed service plan and demonstrates past performance in similar copier maintenance work. The evaluation will assess technical capability on a meets/does not meet basis, along with price reasonableness and past performance ratings ranging from Exceptional to Unsatisfactory. Proposals are due by August 22, 2025 at 3:00 p.m. Mountain Time and must be submitted via email, with offerors required to acknowledge Amendment 1 that corrected the machine models from the original solicitation.

This opportunity is designated as a Total Small Business set-aside under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contract structure includes a base year running from the award date through August 31, 2026, followed by four optional renewal years extending through August 31, 2030, providing a potential five-year service period. The two copier machines are located in Steamboat Springs and Yampa, Colorado, within the Hahn's Peak/Bears Ears and Yampa Ranger Districts respectively. The solicitation operates as a firm-fixed-price contract covering comprehensive maintenance services for both multi-function machines. No incumbent contractor or specific budget range is identified in the available documentation, though the wage determination indicates prevailing wage requirements may apply to service personnel.