Contracted Emergency Residential Services

On behalf of the Jesse Brown VA Medical Center (JBVAMC) in Chicago, Illinois, the Clement J. Zablocki VA Medical Center (Milwaukee VAMC), in Milwaukee, Wisconsin, and the Edward Hines Jr. VA Hospital (Hines VAH) in Hines, Illinois, the Great Lakes Acquisition Center, Milwaukee, Wisconsin, intends to sole source a contract to A Safe Haven, LLC, Oak Forest, IL, under the authority of VAAR 819.7008, Sole Source Awards to a verified Veteran-Owned Small Business, for residential placement and supportive services under the Health Care for Homeless Veterans Contracted Emergency Residential Services (HCHV-CERS) Program. This program has been developed by the Department of Veterans Affairs to aid in ending Veteran homelessness.

The anticipated contract period is June 1, 2020 through September 30, 2020. Contractor is required to provide or have arrangements/relationships with subcontractors or community organizations in place to provide the following services: room and board, 24/7 on-site staff, 3 meals per day and snacks, free laundry facilities, health and personal hygiene products, medications, supportive/case management services, substance use disorder treatment services, education regarding community living skills, and transportation services.

The Federal Supply Code is G099 - Other Social Services and the North American Industry Classification System Code is 624229 – Other Community Housing Services, with a small business size standard of $15.0 million. 

This notice is NOT a request for competitive offers.A solicitation document is not available. If any vendor believes they can satisfy the needs of the Government, they are encouraged to respond to this notice no later than Thursday, May 28, 2020, at 8:00 a.m. local time. Responses shall include the information below.

a.   Company Background Information – Number of years in business, number of years providing CERS and/or related social services, type of population served (i.e., veterans, women, men, and families), facility location/physical building address including a map of the area, indication if facility is accredited by Joint Commission or CARF, if facility considers themselves healthcare providers and complies with HIPAA requirements as normal business practice.

b.   Facility Photographs – Color pictures of all major areas including outside of building, entrance, bedrooms and furnishings, medication and food storage areas, kitchen, bathrooms, common areas, etc.

c.   Community Partner Organizations/Providers (subcontractors) – Listing of these partners/providers who will be assisting in the provision of the CERS Services as noted above and their roles/responsibilities. 

d.   Copies of licenses, certifications, and permits – Examples are: Safe Serve, Occupancy Permit, First Aid/CPR for staff, Counselor Licenses or Certifications, etc.

e.    Copies of ALL state agency reports/inspection results – within the last two years.  

f.    Information pertaining to counseling services – Listing of what types of counseling sessions are provided by the vendor/partners and the frequency in which they are offered.

No telephone responses will be accepted. Information received will be used to determine whether or not to conduct a future competitive procurement. Any responses should be emailed to the Contracting Officer, Becky Cincotta at becky.cincotta@va.gov and Contract Specialist, Carrie DeSwarte at carrie.deswarte@va.gov. Facsimile responses will not be accepted. 

Interested parties are reminded to register in the System for Award Management (SAM) database at www.sam.gov to be eligible to do business with the Government.