CONSOLIDATION DETERMINATION - Brand Name Document Storage Systems Consult Tracking Manger Plus

The Department of Veterans Affairs has published a Special Notice regarding a Consolidation Determination for Brand Name Document Storage Systems Consult Tracking Manager Plus (CTM+) software. This notice fulfills the requirement under FAR 7.107-5(c) to post consolidation determinations on the Contract Opportunities site within seven days of approval. The VA Technology Acquisition Center is preparing to establish a single award Indefinite Delivery/Indefinite Quantity (IDIQ) national contract covering 170 VA Medical Centers and 1,193 Community-based Outpatient Clinics. The procurement involves perpetual license annual maintenance, annual limited licenses, and implementation services for specialized healthcare software that integrates with the VA's VistA and Computer Patient Record System. The opportunity is posted without any set-aside designation and falls under the IT and Telecom business application software service category.

The consolidation strategy aims to achieve approximately 65% overall cost avoidance by streamlining existing contracts into a single national agreement spanning five 12-month ordering periods. The VA's market research identified that only Document Storage Systems and its two authorized small business resellers, Minburn Technology Group and Blue Tech, can meet the technical requirements for this specialized consult tracking software. The procurement will utilize an unrestricted, full and open competition approach while preserving small business participation through the inclusion of authorized resellers. The software must provide real-time consult tracking capabilities, patient demographic updates, prioritization features, and productivity reporting functions that integrate seamlessly with VA's existing healthcare information systems. This consolidation is expected to reduce administrative burden, leverage economies of scale, and enhance the VA's ability to track and manage patient consultations across its extensive healthcare network.