Conference / Training Center

The Department of the Air Force Air Education and Training Command (AETC) is seeking to procure a conference and training center for the 3rd Annual Aircrew Human Performance Summit (AHPS) in the Destin-Fort Walton Beach, FL region. The event requires a venue capable of hosting 700 participants in a main conference room, with two additional breakout rooms and a private office space. Specific location requirements include being within 50 miles of Hurlburt Field and Eglin AFB, with proximity to hotels offering government rates and an international airport. The venue must provide comprehensive audiovisual equipment, including projection screens, wireless microphones, podiums, and onsite technicians, as well as daily cleaning services and emergency response plans. While no specific evaluation criteria are detailed in the pre-solicitation notice, the venue must meet stringent logistical and technical requirements for the four-day summit scheduled for May 5-8, 2025.

The pre-solicitation notice indicates no specific set-aside designations for this contract opportunity. The procurement falls under the NAICS category 721110 for Hotels and Motels and PSC category X1AB for Conference Space and Facilities Leasing. The venue must offer free daily parking, shuttle services to nearby hotels, and accommodate various room configurations including classroom and auditorium styles. While no precise budget range is specified, the government aims to minimize TDY costs through strategic venue selection. The contract requires the selected venue to handle all setup and teardown, provide internet/Wi-Fi access, and offer concessions for refreshments and lunch. Responses to this pre-solicitation notice are due by March 4, 2025, with the event itself scheduled to occur in early May 2025.