Conference, Logistical, Analytical and Technical Services

This Pre-Solicitation notice is to inform all vendors that the National Institutes of Health (NIH) is scheduling to release the formal Request for Proposal (RFP) for the services described below for The Office of Aids Research (OAR) via FBO on or about March 5, 2013.  The NIH is soliciting contractual support to provide technical, administrative, analytical and logistical support for The Office of AIDS Research (OAR) at the National Institute of Health (NIH).

The Services potentially needed from the contractor to support the OAR will include, but are not limited to: A) Writing, Editorial, Production, and Document Preparation Support for large documents, visual aids, meeting materials, exhibits, and other products, most often on a quick turnaround basis.  Current knowledge of the science of AIDS, the NIH AIDS research program, and the activities of OAR are required. B) Technical Information Systems Support for electronic communications and dissemination of information using the Internet or other technology.  The Offeror will have the capability to design and maintain web sites. Collection and maintenance of information resources in an automated manner will be required, as will the development of an easy-to-use database system for tracking information on people and events.  Software support and training capabilities are sometimes required.  C) Analysis Support for literature searches, analysis/synthesis of data, drafting issues papers on topics from science to policy, development of strategies for information dissemination, and program documentation and evaluation.  D) National and International Meeting Support from planning, budgeting, identification of presenters and participants, agenda development, logistical arrangements, travel and expense reimbursement, contract negotiations, development and dissemination of briefing materials, onsite materials, and post meeting information, correspondence and tracking and production of documentation.

The anticipated period of performance is for a base period of twelve months with four (4) twelve months option periods. This procurement is 100% set-aside for small businesses. The North American Classification Code (NAICS) is 541611, with a size standard of $14 million.

 The Government anticipates award of a Cost-Reimbursement type contract. Solicitation NIHOD2013412 will be made available on or about March 5, 2013, and will be posted to the Federal Business Opportunities website (FBO) at http://www.fedbizopps.gov. All future information concerning this acquisition, including the solicitation for download and any amendments to the solicitation, will be distributed solely through this website. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information concerning this acquisition. Any requests for hard copies of the solicitation will not be honored.

NOTE:  This solicitation relates to the sources sought notice under the procurement number HHS-NIH-OD-OLAO-12-001. Please refrain from submitting any questions at this time, as NIH will not be answering any questions prior to the release of the RFP. The Department is in the process of finalizing the requirement. Any information about a pre-proposal conference will be included in the RFP.