Combined Synopsis and Solicitation for Influenza Vaccinations for DOT Federal Employees starting in autumn of 2025

The Department of Transportation Immediate Office of the Secretary is seeking a contractor to provide influenza vaccination services for DOT federal employees beginning in autumn 2025 through solicitation number 693JK425R500005. The contractor must supply qualified medical professionals (pharmacists, nurses, physician assistants, or doctors) to administer approximately 600 vaccinations annually during two outreach events scheduled for October and November, operating from 9:00 AM to 2:00 PM EST on Tuesday, Wednesday, or Thursday. The contractor is responsible for providing all necessary medical supplies, equipment, privacy screens, and scheduling systems while ensuring compliance with FDA, CDC, and local health department regulations. The contract will be awarded on a best value basis using four evaluation factors: technical plan compliance, offeror's experience and staff qualifications, past performance, and pricing. Proposals are due by 11:45 PM EDT on August 11, 2025, with the base contract period running from September 22, 2025 through September 21, 2026, plus four potential option years extending through September 21, 2030.

This procurement is designated as a small business set-aside for companies with average annual gross revenue under $29 million, with no other set-aside categories applied. The incumbent contractor is Occupational Health Centers of the Southwest, P.A. (also known as Concentra Health Services, Inc.) from Addison, Texas, which currently holds contract number 693JK425P500003 for influenza vaccinations from October 1, 2024 through September 30, 2025. DOT's procurement records indicate fiscal year 2025 spending of $35,400 for influenza vaccinations and $133,200 for COVID-19 vaccinations, providing context for the potential contract value. The services will be performed at DOT headquarters in Washington, DC 20590, with the contract structured using fixed unit prices for vaccinations, medical professional hours, and travel costs. The annual vaccination requirement of approximately 600 doses reflects the size of the DOT employee population to be served during the specified autumn vaccination campaign periods.